Divide the active contributors in proper teams

[hellozee]

Since the number and scale of things which needs to managed is growing day after day, it should be better if the people are divided into proper groups, like

• Design Team : Works on the posters and other design related tasks.
• Sysadmin Team : Manages the domain and servers related to ilugd.
• Promo Team : Manages the social media ( Twitter, FB, Youtube ) and mailing lists.
• Proposals Team : Checks talk proposals and keeps up with the speakers.

These are just some examples we can add or remove from the list. The teams won't be exclusive and right now I guess we can divide teams based on the prior type of contributions. After deciding the teams, if some one new wants to join, they can do so by contributing regularly, :smile:

[xeon-zolt]

Youtube Team

• @xeon-zolt (Admin access)
• @nk521 (Admin access)
• @cvam0000 (Manager access)
• @rajudev (Manager access)
• @alok760 (Manager access)

Design team

• @grlwholifts
• @nk521
• @hellozee
• @rasponicc

Meetup Hosts

• @miphilomath
• @cvam0000
• @iayanpahwa
• @insaanimanav
• @nk521

Quiz team / Show n Tell

• @cvam0000
• @iayanpahwa

Sysadmin team

• @rajudev
  • @hellozee

[xeon-zolt]

To-Do

• update team responsibility
• add social media team
• create a wiki page for this

[miphilomath]

Since the number and scale of things which needs to managed is growing day after day, it should be better if the people are divided into proper groups, like

* Design Team : Works on the posters and other design related tasks.

* Sysadmin Team : Manages the domain and servers related to ilugd.

* Promo Team : Manages the social media ( Twitter, FB, Youtube ) and mailing lists.

* Proposals Team : Checks talk proposals and keeps up with the speakers.

These are just some examples we can add or remove from the list. The teams won't be exclusive and right now I guess we can divide teams based on the prior type of contributions. After deciding the teams, if some one new wants to join, they can do so by contributing regularly, smile

May be it's bit late for a reply, but I will share the division group I have planned. Of course the teams I am listing will be an addition to the one shared by @hellozee. Based on the updates regarding management of domains and finance, I am updating my previous list by adding one more team, Logistics

Teams:

• Event Management
• Talk Management
• Social Media
• Sponsorship and Collaboration
• Logistic Management

Responsibility for each team:

Talks management:

• Scheduling talks based on the theme and order based on the relativity between 2 talks
• Quality delivery of talks by checking the slides and speaker rehearsals

Event Management:

• Food arrangement
• Scheduling talks with other activities
• Power and Internet
• Special occasion such as birthday meetups and highlighted events
• Structuring the layout of meetup (Intro, talks, lightning, networking break, talk, pitching, feedback, next meetup announcement)

Sponsors and collaborators:

• Call for sponsors
• Call for collaboration

Social Media:

• Marketing/Promotion via Twitter, Facebook, Mailing List
• Posters Designs for each event --> Can be re-tasked to Design team
• Each gatekeeper promoting their project, for the summer projects
• Promotions of the following is optional:
  • Personal projects from community members
  • Linux challenge of the week
  • about existing OSS projects like freedom box, Jitisi meet, in essence sharing about more FOSS tools everyone can use.
• Promoting the event specific hashtags with the attendees for better outreach and later analysis

Logistic Management:

• To manage the domain renewal, mailing list hosting and other website related logistics.
• Manage and keep track of finance, donations/support and expenses on the server/domains etc. for which I suggest using a tool such as Open Collective.
• To think of methods to keep the community funded, so that in future we can support makers in our community for their project.

[miphilomath]

Meetup Hosts

* @miphilomath

I am sorry, I won't be available for the task for few weeks. I will shout out in the group for new volunteers and help them to work the task .

Also you can add @insaaniManav to the promotion/Social Media team. As I have shared the access to GCal with him and for twitter as well. I will help him if needs any for the task/