Project: Establish Harvard Pre-Peer Review Program (PPR) Support

[cmbz]

Overview

• This project tracks the work needed to This proposal describes a plan to shift the ongoing development and maintenance for the Harvard Peer Pre-Review Program (HPPRP) software from a temporarily assigned IQSS Sid developer to on Dataverse Project developer and or DevOps engineer with relevant expertise.
• Once the tasks are complete, this Project will be closed and a new on-going Monitoring issue opened for resource tracking/allocation.

Timeline and Tasks

• See also: Proposal: Provide Ongoing Technical Support for the Harvard Peer Pre-Review Program. Note that proposal timeline is out of date; refer to the timeline in this issue instead.

February 2024: Develop support plan and developer onboarding

• [x] Develop HPPRP support plan
  • @cmbz
• [x] Developer onboarding
  • @abujeda
  • @jp-tosca
• [x] Review support plan
  • @siacus
  • @hlmshtj-dan
  • Andrew Juraschek

March 2024: Finalize plan and begin transition

• [x] Finalize support plan
  • @siacus
  • @hlmshtj-dan
  • Andrew Juraschek

April 2024 - September 2024: Implement test server and continue support and monitoring

• [x] Develop development and DevOps transition plan (with team input)
  • @hlmshtj-dan
  • @cmbz
• [x] Investigate technical requirements for migrating the HPPRP OJS test server, including stand up of a mail server. May involve additional Dataverse Project resources
  • @abujeda
  • @hlmshtj-dan
  • @stevenwinship
• [x] Schedule and resource migration of HPPRP OJS test server. May involve additional Dataverse Project resources
  • @hlmshtj-dan
  • @cmbz
  • @stevenwinship
• [x] Implement PPR project management and monitoring mechanism
  • See https://github.com/IQSS/dataverse-pm/issues/210
  • [x] Investigate migration from Smartsheets to GitHub project
  • @cmbz
  • @hlmshtj-dan
• [x] Develop HPPR developer and sysop documentation
  • @jp-tosca
  • @stevenwinship
  • @abujeda (provide notes and recommendations)
• [x] Active HPPRP support begins
  • @abujeda (50%)
  • @jp-tosca (50%)
  • @stevenwinship
• [x] Review project progress
  • Project team members
• [x] Implement OJS test server, dependent on the timeline
  • Aday Bujeda
  • @stevenwinship
• [x] Review project progress
  • Project team members

July 2024: Transition complete

• [x] Final transition to Dataverse Project team support
  • @jp-tosca
  • @stevenwinship (as needed)
• [x] Final transition to HPPRP resource monitoring
  • @cmbz
• [x] Review project progress
  • Project team members

August 2024

• [ ] Complete miscellaneous project close-out tasks

Related

• https://github.com/IQSS/dataverse-pm/issues/210
• https://github.com/IQSS/dataverse-pm/issues/180

Resources

• PPR Engineering Transition from Aday to Dataverse Team
• Proposal: Provide Ongoing Technical Support for the Harvard Peer Pre-Review Program
• HPPR Support Project Running Notes

[cmbz]

March 2024

• Proposal was finalized
• Kickoff meeting scheduled for 10 April 2024

[cmbz]

April 2024

• Project kickoff on 2024/04/10

[cmbz]

May 2024

• Substantive progress on PPR code document
• Monitoring issue setup and development & devops work is being tracked each sprint:
  • https://github.com/IQSS/dataverse-pm/issues/210

[cmbz]

Status: July 2024

Status

• The development and devops hand offs are complete
  • The knowledge transfer process from @abujeda to @jp-tosca and @stevenwinship is complete
  • The software documentation is complete
  • Code and project management repositories have been created and updated
  • Code base: https://github.com/IQSS/ppr-ojs
  • Project management: https://github.com/IQSS/ppr-pm
  • Project management dashboard: https://github.com/orgs/IQSS/projects/60
• All past and current tickets that were in Smartsheets have been transferred to the GitHub PM repo
• Aday has performed an analysis of vulnerabilities and strengths of the current plugin:
  • https://github.com/IQSS/ppr-pm/issues/80#issuecomment-2260281717

Next Steps

• [ ] @rnichols7 and @cmbz will meet to determine next steps, including discussion with @siacus about planning and resource allocation
• [x] @cmbz will update the tracking issue for July and close it next month

[cmbz]

Status: August 2024

• Ceilyn and Rebecca met to create proposal for PPR maintenance. See 2024/08/18 Running Notes entry for details
• [ ] Rebecca will make final edits to workflow documentation and share with @jp-tosca