Setup Approval Process for Paying PO with ACH

[shawnlonas]

SOW Item 8

Deliverable: Approval process for A/P set up.

Stakeholder: Robin?

Details:

• Current process:
  • Someone sets up payment to pay a PO (Rob?)
  • Robin approves
  • Taylor approves
  • Rob goes back into Chase to send payment
• Ideally would generate a NACHA file for a batch of ACH payment
  • Odoo can generate the file
  • legere_nacha_approvals was created to add approvals to NACHA payment but it was never implemented?
• Send notification when an approval/action is needed
  • https://github.com/LegerePharm/Legere/issues/13

[shawnlonas]

• Configure NACHA properties

  • Accounting > Configuration > Accounting: Journals > {Select one}
  • Outgoing Payments
    • Fill out NACHA Config properties for the bank ACH
    • E.g., For Chase
    • Immediate Destination: 021000021 (9 digit routing number)
    • Destination: JPMORGAN CHASE (Name for Chase Bank)
    • Immediate Origin: 0000000000 (?)
    • Company Identification: 0000000000 (?)
    • Origination Dfi Identification: 02100002 (1st 8 digit of routing number)
    • Company Discretionary Data: <Chase Acct# that funds are coming from>

• What is the current process they are using?

  • Setting up individual Vendor Bills to draft, sending manual notification to approver
  • When done, mark vendor bills as posted, and pay through Chase
  • Accounting > Accounting > Bills > Create (or edit)
  • Fill in vendor, bill date, accounting date, payment terms (e.g., Net 30)
  • Add lines for what the Bill is for
  • Confirm to Post it

• What is the desired process?

  • Best Option:
  • Individually mark Vendor Bill to be reviewed
    • Robin 1st, then Taylor 2nd (need system user)
    • Then it can be confirmed, otherwise remains in Draft (or add Review state)
  • Once approved, Vendor bills can be batched for payment (as usual for Odoo)
    • NACHA file can be downloaded from Odoo, uploaded into Chase
    • ❓May be able see if Chase offers an API to push the NACHA instead of manual download and upload
  • Filter to see what payments need approval (e.g., To Review)

[shawnlonas]

Code was completed: https://github.com/LegerePharm/Legere/pull/23

[shawnlonas]

Done. Need configuration for both the payment approval and NACHA. Need to test the NACHA uploading to Chase.