Report Card

[chiwaileung]

From Requirement :

• Event Page

  • [x] Category is not mandatory when inputting a notification
  • [ ] Add a sentence in the box in grey to help the user finding the purpose of notification
  • Display Bugs Fixing
  • [x] Search button is not well placed in the box
  • [x] The cross to close window is not good as per good standard
  • [x] The category dropdown is not clear for users
  • [x] All info should be displayed on the window without scroll down needed

• Report cards

  • [x] Access and rights: Everyone can view, only operators can submit report cards
  • Please find below the steps to follow for operators to submit a report cards:
  • [x] Consent form (tick the box). Please add the following sentence
    • I agree that relevant MSF staff can contact me to discuss emergency-related media, communications and fundraising issues.
  • [x] Pin the location of your information (map-based with verification thanks OSM data – not google map data)
  • [x] Choose your family from the different categories suggested
  • [x] +/- 5 fields of info (as per details of category – see below)
  • [x] Suggestions of meta data to display in order for the users to approve or edit any fields (if needs be)
    • who (phone number and email address);
    • timestamp;
    • GPS coordinates
  • Display of report card
  • [x] Report card unassigned (ONLY externally) on the top navigation bar
  • [x] Report card assigned to event (under tab called ‘news feed’)
  • [x] Option to add for switch between internal report cards and external report cards
  • The one is blue is the one selected. The one in white is the one you can switch to, it is not selected. Wording:
    • Internal to MSF
    • External to MSF
  • [x] Can be found via the search function
  • [x] Division between external and internal reports cards
  • [x] Ability for operators behind the platform (per report card) to confirm, unconfirm and delete any reports cards – validation process (Validation and confirmation process for digital data (external source of info): twitter + report card from the peers’ network)
  • Follow-up
  • [ ] Feedback static page (well received, well read, statement of MSF responses (if any))
  • [x] FAQ for report cards (intern and extern)

• Sitrep

  • Display bugs fixing
  • [x] Not clear where are the boundaries of the sitrep added
  • Categories for internal report cards
  • LOG
    • [ ] Not required item
    • MOBILITY
    • [x] Free text
      • Rental cars availabilities, helicopter, boat
    • [x] scale from 0 to 5 + free text (if needs be)
      • Fuel quality / availability
    • [ ] map + free text
      • Airport location ; Access and constraints
      • Road infrastructure
    • ENERGY
    • [x] Free text
      • Regularity and external supply quality (e.g. city electricity)
    • ICT
    • [x] Free text
      • Availability of phone networks and quality
    • [x] Yes/no + free text
      • GSM network coverage 3G access
    • Biomed
    • Construction
    • [ ] Refer to contact card
    • Contractors
    • [x] Upload excel file
      • Suppliers and sub-contractors contact list
  • FIN
    • Cash requests
    • [ ] Figures + currency
      • Amount
    • [x] Free text
      • Description of purposes
    • Risk management
    • [x] Free text
  • MED
    • Disease
    • [ ] Other + specify (dropdown built up)
      • Name of disease
    • [ ] Figures
      • Number of cases
    • [ ] Free text
      • Sources
    • [ ] Scale from 0 to 5
      • Reliable or not?
  • SECURITY
    • Weekly Event Report
    • [x] Free text
      • Please enter the latest security situation of project/mission or emergency area
    • Context/risks analysis
    • [x] Free text
    • SSP's, RARR, Incidence Reports
    • [x] Upload files
      • Please upload any relevant files
    • [x] Hyperlink
  • HR
    • Contracts
    • [x] upload files (pdf, excel, word, etc.)
    • Organization charts
    • [x] take photo or upload files
    • Daily workers
    • [x] upload excel file or pdf
    • Risk Management
    • [x] free text
      • Disciplinary measures, context risk (ethnicity etc.)

  • SUPPLY SUPPLY (having the checklist available for users when opening the report card). 3 report cards will be designed by developers for data collection in times of emergency (explo or quick assessment)

    • PROCUREMENT

    • Supply Specific Context and Risks analysis (External environment)

      • [x] Free text

    • Supplier lists

      • [x] Free text
      • Including list of transporters already assessed by other NGO’s or MSF section present in the country
      • Including UN Logistics cluster details (if existing)

    • Validation table

      • [x] upload files (pdf, word)
      • Word file only for emergency or regular
      • Please include General info and Currency

    • Data collection

      • [x] upload files

    • Contacts

      • Type
      • [ ] dropdown list (Supplier, services providers, local transporters, customs forwarding agents)
      • Price list [local and national]
      • [x] upload files
      • Technical referent
      • [x] Free text
        • For procurement contact Eric.MOREL@brussels.msf.org & Aline.De.Andrade@brussels.msf.org

    • TRANSPORT AND CUSTOMS

    • Supply Specific Context and Risks analysis (External environment)

      • [x] Free text

    • Importation process

      • [x] Check boxes (Sea, Road, Air)

    • Is there possibility to re-export

      • [x] radio box (Yes, No)
      • if selected "Yes"
        • Before cargo arrives
        • [x] Free text
        • During cargo arrives
        • [x] Free text
        • After cargo arrives
        • [x] Free text

    • Is customs declaration in the specific context of emergency “paper based” or customs software managed eg using Asycuda ++?

      • [x] radio box (Yes, No)

    • Official Documentation

      • [x] upload file
      • We MUST receive from our forwarding/ customs agent for all our MSF cargo(*ask your technical referent)

    • Official custom import declaration (E.g. IM4 in some countries)

      • [x] upload file

    • Official custom import release document(It’s a document given by customs as proof that the goods declared to customs are allowed to be consumed)

      • [x] upload file

    • Official tax exemption document(Given by the relevant ministry)

      • [x] upload file

    • List the main customs entry & Exit points

      • [x] Free text
      • Please confirm the means of access to and from the neighbouring countries by road, air, railway, sea …

    • Incoming shipments & emergency order pipeline with cargo references and order references

      • Description
      • [x] Free Text
      • Date
      • [x] date-time input

    • Distribution routes either directly

      • [x] Free text
      • from Ports of entry to the emergeny project sites or from Coordination to the emergency project sites

    • Possible means of access to the emergency project sites(Commercial air, UN cluster, ICRC planes, MSF planes, Local trucking companies)

      • [x] Free text

    • WAREHOUSE

    • Warehouse / storage

      • [x] location on map
      • Description (if need)
      • [x] free text
      • (Existing stocks, stock positions, other MSF sections), UN logistics cluster warehouses, main commercial warehouse zones

    • Size, surface, height and storing and access restrictions

      • [x] Free text

    • Type

      • [x] checkbox(Centralized, de-centralized, 3rd party, shared with another NGO, commercial warehouses)

Internal Report Card

• [x] information management and reporting system for Eflying: template per family (based on memento/The Priorities) - Based on family that you are in: Management, Logistic, Medical, Admin, Hr, Fin, Comms, Advocacy, etc.). Avoid narrative.
• [x] one for WER for weekly calls (by project/by mission) + log (for info Ethiopia) + med (info Ethiopia
• [ ] Having certain field of info for OSM (public: water point; villages; health centre; etc.) + tick box for open data for OSM (field to be defined to be shared with Missing Maps - GPS; name, comments for villages, health centre, water points and any other public data)
• [ ] report card (under med) customised to each disease
• [x] other considerations:
  • [ ] Need to collect timestamp + person + GPS coordinates as meta data
  • [x] Filter (3 MAX) to be defined and work as tag to select by the user
  • [x] Search function

External Report Card:

• [ ] Hyperlink to the card;
• [x] Audio (voice record)/video limited to a minute /more than 1 photo and other means to upload to submit report;
• [x] Interface displayed on table to be improved (not readable) – intern and extern;
• [x] Camera icon (not clear) for users that is the way to upload picture and is clickable;<--Not valid after redesign of UI
• [x] Flag for security report and access report (from the public) on event page or landing page for unassigned reports;
  • [x] Operator needs to be able to delete; confirm or not reports. Validation and confirmation process for digital data (external source of info). reporting from contacts + ability to confirm or not by operators (on map).
• [x] Operators need to be able to assign reports to specific event.
• [ ] FAQ to bring more people from MSF peers/network to send report;
• [x] 'Submit or update your contact details' feature after the report card is submitted – Current wording of button need to be changed;
• [x] Being able to input more characters in the description free text field.

Features clarification (report card).docx REPORT feature - clarification 2.pptx SUPPLY - updated field of info - Emergency data collection.pdf

[chiwaileung]

@LucieGueuning Is it need to add a switch button to switch from internal to external report cards in the "Report Cards" page? There are two description in two document.

• "Features clarification (report card).docx"
• "REPORT feature - clarification 2.pptx"

Also, "Biomed" is missing "Structure of inputs" and "Comments to add in box to help users to know what to input - Guidance", is it need to add to the internal report card? If need to add, what is the "Structure of inputs" and "Comments to add in box to help users to know what to input - Guidance"?

[chiwaileung]

@LucieGueuning This one is agreed to provide in second version, please confirm.

[chiwaileung]

@hohangleung This one is available in Sketch, so i tick it. the issue please refer #166

[LucieGueuning]

@chiwaileung As clarification to your questions: (1) Please follow requirements from 'REPORT features - clarification 2.pptx'. Sorry for the confusion.

(2) Biomed: structure of inputs: free text ; comments to add: Which equipment required? Any infrastructure for a lab required? (3) For display of reporting system: it is related to the display of internal reporting system that I clarified in the 'features clarification - report card', page 8. So it is part of MUST HAVE features. Very important to have a clear display of data entered in the report card for the decision makers. Features clarification (report card).docx

[hohangleung]

@LucieGueuning

• Event Page
  • [ ] Category is not mandatory when inputting a notification now is a dropdown box, add a option "No Category"?

[hohangleung]

@LucieGueuning Display of report card Report card unassigned (internally or externally) on the top navigation bar Internal card should linked to an event. Can't show on this page

[hohangleung]

@LucieGueuning

• [ ] Ability for operators behind the platform (per report card) to confirm, unconfirm and delete any reports cards – validation process (Validation and confirmation process for digital data (external source of info): twitter + report card from the peers’ network)

Don't understand, let's discuss on meeting

[hohangleung]

• [ ] Having certain field of info for OSM (public: water point; villages; health centre; etc.) + tick box for open data for OSM (field to be defined to be shared with Missing Maps - GPS; name, comments for villages, health centre, water points and any other public data)
• [ ] report card (under med) customised to each disease

Lucie: to group the card with same disease together - move to the 2nd release

• [ ] other considerations:
  • [ ] Need to collect timestamp + person + GPS coordinates as meta data

Lucie: report card should have the time of submit-ion, as well as the name of person that send it over (if internal report card - system can capture who is entering the data if already connected to REACH before - if not, please insert: Unable to identify users). NO GPS coordinates anymore.

• [ ] Filter (3 MAX) to be defined and work as tag to select by the user

Lucie: completed

[hohangleung]

FAQ to bring more people from MSF peers/network to send report;

need provide a FAQ to us, Thanks

[LucieGueuning]

@LucieGueuning

• Event Page

  • [ ] Category is not mandatory when inputting a notification now is a dropdown box, add a option "No Category"?

Yes, please add an option 'No Category'. and make this option as a default.

[LucieGueuning]

@LucieGueuning Display of report card Report card unassigned (internally or externally) on the top navigation bar Internal card should linked to an event. Can't show on this page

I don't understand your questions/comments. When a internal card has been assigned, it should appear in the news feed - related report cards. What is the problem/misunderstanding?

[LucieGueuning]

@LucieGueuning

• [ ] Ability for operators behind the platform (per report card) to confirm, unconfirm and delete any reports cards – validation process (Validation and confirmation process for digital data (external source of info): twitter + report card from the peers’ network)

Don't understand, let's discuss on meeting

Verification/validation for external report are as per sketches (only allowed for operators):

Verification/validation for internal report card as per sketches (only allowed for operators)

Verification/validation for twitter as per sketches: (see drag and drop process)

[LucieGueuning]

FAQ to bring more people from MSF peers/network to send report;

need provide a FAQ to us, Thanks

https://docs.google.com/document/d/1Qpg7uLGCXwUUXIEgzZgq5EfltHUEewHYhvGSWVz-e7c/edit#

[LucieGueuning]

• [ ] Having certain field of info for OSM (public: water point; villages; health centre; etc.) + tick box for open data for OSM (field to be defined to be shared with Missing Maps - GPS; name, comments for villages, health centre, water points and any other public data)
• [ ] report card (under med) customised to each disease

• [ ] other considerations:

  • [ ] Need to collect timestamp + person + GPS coordinates as meta data
  • [ ] Filter (3 MAX) to be defined and work as tag to select by the user

need clarification on these functions

Where did you find these? Let's discuss on Monday!