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MShekow / outlook-calendar-sync

A Microsoft Power Automate flow to synchronize two Outlook 365 calendars.
MIT License
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Canceled appointments #6

Closed arcegabriel closed 9 months ago

arcegabriel commented 9 months ago

I noticed that when I received a cancelled appointment on outlook "source" side, the meeting in outlook now says "Canceled: " However nothing gets reflected on the outlook "destination" side How do I get those cancelations reflected? In case it matters, this is what I have for eventResponseTypes [ "organizer", "accepted", "tentativelyAccepted", "none", "notResponded" ]

travisterrell commented 9 months ago

I think you're seeing this because cancelled meetings are still meetings for most intents and purposes. I'm sure you can track down a way to identify the cancelled ones, though (if nothing else, could maybe look for the text in the title?)

But I just wanted to mention that this feels like the correct behavior to me, and share my personal solution. After I get the cancelled message, I usually just hit the "remove from calendar" button that Outlook provides for them, then it's no longer synced once it runs again. To my mind, if I'm leaving a cancelled meeting on my calendar, it's because I want that time to remain blocked, so still copying it between calendars is what I would want.

That said, since Outlook is able to recognize cancelled meetings, with some digging you might be able to find the indicator it is using to recognize them. (And then deal with the hell that is Power Automate's Edit UI, lol.)

On Wed, Jan 31, 2024, 8:46 AM arcegabriel @.***> wrote:

I noticed that when I received a cancelled appointment on outlook "source" side, the meeting in outlook now says "Canceled: " However nothing gets reflected on the outlook "destination" side How do I get those cancelations reflected? In case it matters, this is what I have for eventResponseTypes [ "organizer", "accepted", "tentativelyAccepted", "none", "notResponded" ]

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MShekow commented 9 months ago

While it would be interesting to know what the responseType of cancelled meetings is, I also agree with @travisterrell in that this is expected behavior - thanks for your support / explanations.

arcegabriel commented 9 months ago

Thanks - I couldnt figure out the responsetype. Not sure where to look For my use case - once something is cancelled it should be gone. I don't monitor the soure (secondary for me). The problem now is that even though the source is change to "Canceled: Title" the target is unchanged " Title" So you can only see the event was cancelled on the source Once I accept cancelation manually, it dissapears from source and target Workarounds

  1. Set outlook to accept all invites and delete cancelations. Problem I have is accept all invites
  2. VBA to delete canceled meetings - I went this route