7# Editing personal information by the Study department

[Senya-P]

As study department we should be able to create/edit/delete a person's personal information in order to manage the person in the system because some personal information can't be managed or changed by the user to prevent mistakes.

• The profile is created by the Study department manually
• The Study department is responsible for editing personal data that cannot be edited by the person themselves (e.g. surname)

[ttomkk]

@startuml
left to right direction
skinparam PackageStyle rect
actor Staff
rectangle PersonModule {
    Staff -- (view students information)
    (view students information) -> (turn on edit mode): extend
    (turn on edit mode) -> (create/edit/delete students information): extend
    (create/edit/delete students information) -> (save students information): extend
    (save students information) -> (turn off edit mode): extend
    (save students information) .> (handle invalid data): include
    (handle invalid data) .-> (create/edit/delete students information): include
}
@enduml

[Coelurus]

Starting Situation:

• Assuming the study department representative is logged into the SIS.
• If the representative's profile doesn't exist, they register in the SIS. (or get registered by admin)

Normal Interaction:

1. Creating Personal Information:

• The study department representative navigates to the "Person Profiles" section within the SIS.
• The study department representative navigates to the "Create Person Profile" section within the "Personal Profiles" tab.
• Upon arrival, the representative initiates the creation of a new person profile by inputting essential personal information into a prepared form, such as name, surname, year of study, specialization, residence, telephone, email, and login details.
• System checks for mistakes in form:
  • When mistakes are found:
    • System indicates mistakes and lets SDR correct them
  • When everything is correct:
    • System states that everything is ok
    • System creates new profile
    • System creates a log for new profile
    • System logs creation of the account

2. Editing Personal Information:

• The SDR finds a person using "Search for people" tab
• The SDR clicks the "Edit person info" button
• The study department representative edits certain personal information fields that cannot be managed or changed by the person themselves, such as surname or other critical details.
• The system validates the changes.
• When mistakes are found:
  • System indicates mistakes and lets SDR correct them.
• When everything is correct:
  • System states that everything is ok and edits the profile.
  • System logs the changes to the corresponding person log.

3. Deleting Personal Information:

• The SDR finds a person using "Search for people" tab.
• The SDR clicks the "Delete person info" button.
• The system asks if he really wants to delete chosen account.
• The SDR clicks "Yes":
  • The system deletes the account and informs the SDR about it.
  • The system logs about the deletion to the corresponding person log.
• The SDR clicks "No"
  • The dialog closes and nothing happens.

4. Potential Issues:

• Errors may occur if incorrect information is inputted during the creation or editing process.

5. System Status Post-Interaction:

• The system reflects the changes made by the study department representative, ensuring that the person's personal information is accurately managed and up-to-date within the system.