Write letter for parents

[edrushka]

Context: In some locales (e.g. Kenya), parents of young adults (legally not minors) would like some information about the event their son or daughter is attending. We'd like to write an 'info sheet' to let parents of young adults (as well as the attendees) know what to expect.

@secretrobotron @Saallen See the TedXTeen Program Guide. While not written explicitly for parents, some of the headings and the way they've laid out the information might be useful. For examples, sections like "where is this event taking place", "breaks are important", "restrooms" etc. It also shows who else will be there, which I imagine parents would want to know.

[Saallen]

I am keen for us not to call this a letter to parents but an event factfile.( or the like) something that highlights everypart of the event

• [ ] Schedule of the day- where ppl will be at all times
• [ ] speakers and attendee groups
• [ ] Event details such as hotel and venue address and contact number (if any)
• [ ] If travel is involved- clear highlights on what Mozilla is org and what is left to the participant to organise
• [ ] Contact numbers and email addresses of organisers-
• [ ] Proceedure if something goes wrong who to call or how to let someone know At the end of this factfile you can highlight expected or unacceptable behaviour
• [ ] All attendees must show up to the full day events
• [ ] Mozilla has organised night time events, in....... . This event is invitation only and all attendees are expected to attend or email bobby to let him know they will not be going ( show the reader that we have provided a full schedule to keep people together but ppl have the option to not attend but by letting us know- we wont be looking for them at the event)

I made this fact sheet for Mozretreat last year- I am not saying this should be used as an example but it does outline the level of detail and organisational you are responsable for when inviting ppl to an event. A teenage could show this to the parent and the parent will know where their young adult will be at any time fo the week Bobby's MozRetreat info pack.pdf

[ldecoursy]

Would it make sense to include a note about photo/video permissions here? Especially if one of the audiences for this is parents. We've done either a separate color lanyard or big florescent mailing sticker on minors that don't have photo/video permission slips signed–or a sign to post at the entrance of an event that says by entering you agree to have photo taken for non-commercial purposes.

[edrushka]

+1 to changing name from "letter to parents" to fact file or info sheet or something The MozFest info pack is a really good example. @secretrobotron could you take a peek at this, and the TEDxTeen thing, and see what additional information is needed for parents? We can be specific about Kenya here. This isn't necessarily a one-size-fits-all solution.