48th Arctic Workshop

[vlraymond]

• [x] VR reach out to organizer to see if a workshop / demo / training is possible
• [x] regardless, VR submit an abstract by 3/16 (link to abstract submitted on INSTAAR site, can be edited if there are further changes from MJ / AB)
• [x] KM submit abstract poster
• [x] @csjx register by 3/16 http://instaar.colorado.edu/meetings/AW2018/registration.html
• [x] @kameyer logistics (flight, hotel, registration). Hotel needs to be booked by 3/1/18 . See this link: http://instaar.colorado.edu/meetings/AW2018/travel_info/index.html Registration needs to be booked by 3/16/8
• [x] KM / CJ crafting poster
• [ ] VR share draft deck to MJ and AB on 3/30 - see ticket #37 for this deck
• [ ] printing poster (sent off by 4/3 at latest)

ADC team schedule

VR talk Friday 4/5 - 1:45pm (12 minutes) KM & CJ Poster session - ?

Staffing: Chris Jones Vanessa Raymond Kathryn Meyer

[vlraymond]

VR booked flight, booked hotel. VR still needs to : ~1 - submit abstract for poster (by 3/16)~ ~2 - register for conference (by 3/16) - http://instaar.colorado.edu/meetings/AW2018/registration.html~ 3 - book shuttle to Boulder

[vlraymond]

KM and CJ have submitted a poster for this.

VR has drafted this abstract for a talk on Arctic Data Management. It has the bones of the abstract @mbjones and @aebudden reviewed for APECS talk, with a section added in documenting the historical challenges to data management for Arctic research. NB: it has footnotes...

[aebudden]

Some poster feedback:

• I think the icons are too heavy for the accompanying titles. Can the lines be made thinner?
• Can the QR code be place more as a footnote vs as a primary part of the poster since in itself, it is not giving information?
• Is this the title that was submitted? Otherwise, we likely want to update the title
• Maybe have the data objects count as 677K vs 677,000 so that the font can be larger to match the others?
• Now that we have launched more outreach activities, should this poster have a 3rd section? 1) About the Center 2) About the Data 3) About the Community? This could include the fellows, synthesis projects and interns... opportunities for participating.

[kameyer]

ADC Poster_March2018 is now available in outreach folders (https://drive.google.com/drive/folders/0B_TUemdsPIhIbktZS2NteWplbms)

[vlraymond]

@kameyer @csjx please edit and add your reporting to the below.

Trip report:

Mixer - Wed eve

Kathryn and Vanessa attended. In attendance was a small crowd, but tightly cliqued at tables and deep in discussion. We spoke with conference organizers (Wendy and Simon), professors from Gettysburg College who had brought several undergraduate students with them, and a group of PhD students from UMass Amherst Geoscience department and a post-doc at INSTAAR who all presented during the conference

Day 1 - Thursday (60 - 80 ppl in attendance)

Talks and poster session. Kathryn, Chris, and Vanessa all manned the poster session by taking turns standing in front of the poster, and also circulating around and talking to people with posters.

ADC poster: Poster was well-received (while talking with folks outside of the poster session, multiple people mentioned that they had looked at it and been interested ). But unfortunately the title had a spelling error! (downfall of no spell-check in Photoshop). I think it would be good to have someone outside of ADC team take a quick look at posters before printing in future to get "fresh eyes" perspective just for things like spelling, etc. Our poster was in the main speaker room, but not the main poster room.

Day 2 - Friday (70 - 85 ppl in attendance)

Full day of talks, including the ADC talk at 2pm.

ADC talk:

VR asked audience members who had ever received NSF Polar funding to stand... was about 20 - 25% of audience. Talk seemed well received, 4 people commented to VR afterwards with thank you's for talking about data management and sharing ways ADC supports researchers. KM and CJ both reported audience was engaged and attentive during talk.

VR solicited feedback from both: KM suggested refining slides about Synthesis working group (while CJ said those were very good), and KM said that the "overview of ADC" was a good slide and went well while CJ reported that the slide may benefit from being broken up into several slides as he thought audience attention waned a bit on that slide. So... mixed/inconclusive feedback from ADC staff! but good stuff regardless.

Sidebars:

• Vanessa and Chris had sidebar at poster session with historian and photographer David Witt, says there may be a data rescue project that he worked on with Patrick Webber and Craig Tweedie (however VR pointed out Craig Tweedie has probably archived that project with his own data repositories)
• Vanessa had a sidebar with Eric Coplin from Battelle Ecology who supports field logistics for Arctic Research for NEON. Talked about his interest in being able to better support data needs of researchers and to know the landscape of data repositories better. Talked about how extreme weather is destroying a lot of their field sites and they're having to rebuild a lot of them.
• Vanessa and Kathryn had a sidebar with Simon Pendleton and asked him to forward his questions about existing databases for paleo climatology work to support@arcticdata.io. Simon and Alia Lesnek would like to create a glacial database and were wondering if the SWG would be a way for them to pursue it. -Chris & Kathryn had sidebar with Harvey Nichols & Susann Stolze, who are interested in uploading Harvey's NSF-funded data from the 1970s into the ADC. Susann digitized his data and uploaded it to Pangea, but now wants to also have it in/linked to ADC. We provided our emails, Jesse's email, and the support team email to her in a Gmail draft, but have not received any communication from her yet. -Kathryn had sidebar with Jonathan Raberg who is a new INSTAAR PhD student working on the PACEMAP project (NSF-funded). May be good to get more connected to the PACEMAP team regarding data management, etc., since it is a large data project. -Kathryn had sidebar with Rory Laiho who is a PhD student at INSTAAR with a data management background and cautious interest in ADC. Her work is NSF funded and researching freshwater budget in the Arctic -Kathryn had sidebar with Lea Maria Frederiksen, a MS student from Denmark (and hopeful PhD student) who was very interested in the potential use of the ADC data catalog. (Good to connect with graduate students - although she is international) -INSTAAR post-doc Gregory de Wet was very enthusiastic about the ADC (and said he would be in contact). He had never heard of the ADC prior to this workshop.

Follow up:

VR would like to follow up with

• Ruth Heindel to talk about her art about field work used in her slides (KM also wants to reach out)
• Marilyn Walker to see if there is any data rescue needed for her multi-decadal circumpolar project on creating consensus around an arctic vegetation species list
• Martha Raynolds to see if there is any need for additional or supplemental archiving of her work on the circumpolar arctic vegetation map that ADC could provide. This project currently uses UAF-GINA's glynx data catalog for archiving, however that system does not provide DOIs. KM follow-ups:
• Follow up with Susann Stolze if she doesn't contact ADC team in the next few weeks.
• Email Ruth Heindel regarding potential highlight (although she doesn't appear to currently have any data uploaded to the ADC) on art, science, data connections
• Possibly think of ways to help the PACEMAP project think about their data management in their project preparations?
• This workshop is focused on graduate students/post-docs, with the "old-timers" providing some guidance. Designed to be a way to share new information and get feedback for the students/post-docs.

Media engagement

KM tweeted on 4/4 about attendance