QuickBooks for Wild Apricot - Never miss an entry and have peace of mind knowing your books are always up-to-date with accurate transactions. Reduce stress and errors with automated, categorized entries from Wild Apricot to your QuickBooks accounts.
While researching issue #83 (QBO only supports 1 AR account), I stumbled on several areas that imply a setting can be enabled inside QBO that allows a "deposit-to" account to be specified. Normally, this is only available on Payments or Sales Receipts.
Some customers appear to want to "skip" the invoice and want to deposit payments, while still adding the $ to an income account. This feature may partially solve this problem. An invoice is still getting created, but the Payment Receipt step is skipped, applying deposits directly to the invoice. The link above shows these steps manually.
More research is needed to understand this alternate process and whether this is a flexibility that makes sense to build into a future QBWA version. My first impression is that this may be difficult as QBWA does not have access to true deposits. However, treating a payment like it is a deposit may be the approach. Will also need to clarify where the QBO setting is that nables this capability as it would be a prerequisite.
While researching issue #83 (QBO only supports 1 AR account), I stumbled on several areas that imply a setting can be enabled inside QBO that allows a "deposit-to" account to be specified. Normally, this is only available on Payments or Sales Receipts.
Reference link from QBO: https://quickbooks.intuit.com/learn-support/en-us/help-article/invoicing/link-bank-deposit-invoice/L2uXUxi6t_US_en_US
Some customers appear to want to "skip" the invoice and want to deposit payments, while still adding the $ to an income account. This feature may partially solve this problem. An invoice is still getting created, but the Payment Receipt step is skipped, applying deposits directly to the invoice. The link above shows these steps manually.
More research is needed to understand this alternate process and whether this is a flexibility that makes sense to build into a future QBWA version. My first impression is that this may be difficult as QBWA does not have access to true deposits. However, treating a payment like it is a deposit may be the approach. Will also need to clarify where the QBO setting is that nables this capability as it would be a prerequisite.