[ ] copy attendees list from workshops.ncl.ac.uk to spreadsheet in Sharepoint
[ ] Add users to JupyterHub
[ ] Calendar invites to instructors/helpers from workshoporganisation@group.newcastle.ac.uk
[ ] Request self-catering tea/coffee from pgrdp (instead of catering)
[ ] Print 'cheat sheets'
on the day
[ ] Start JupyterHub server
[ ] mark attendees present in workshops.ncl.ac.uk
[ ] Stop JupyterHub server
3 days afterwards:
[ ] Attendee list from hackmd.io collab doc to pgrdp@newcastle.ac.uk
[ ] Remove attendee list from hackmd.io
[ ] Add no-shows to no-show spreadsheet
[ ] ? optional ? Post-workshop Survey reminder emails to attendee list
Replacement text for 'Accessability' section in index.md
replace lines 201-227 ({% if online == "false" %} section and para with Carpentries links)
with 188-217 from 2024-09-24-NCL
{% comment %}
ACCESSIBILITY
Modify the block below if there are any barriers to accessibility or
special instructions.
{% endcomment %}
Accessibility:
{% if online == "false" %}
We are committed to making this workshop
accessible to everybody. For workshops at a physical location, the workshop organizers have checked that:
The room is wheelchair / scooter accessible.
Accessible restrooms are available.
Materials will be provided in advance of the workshop and
large-print handouts are available if needed by notifying the
organizers in advance. If we can help making learning easier for
you (e.g. sign-language interpreters, lactation facilities) please
get in touch (using contact details below) and we will
attempt to provide them.
{% else %}
We are dedicated to providing a positive and accessible learning environment for all. Please
notify the instructors in advance of the workshop if you require any accommodations or if there is
anything we can do to make this workshop more accessible to you.
carolbooth2
commented
1 week ago
2 weeks beforehand:
Shortly beforehand:
on the day
3 days afterwards:
Replacement text for 'Accessability' section in index.md
replace lines 201-227 ({% if online == "false" %} section and para with Carpentries links)
with 188-217 from 2024-09-24-NCL
{% comment %} ACCESSIBILITY
Modify the block below if there are any barriers to accessibility or special instructions. {% endcomment %}
Accessibility: {% if online == "false" %} We are committed to making this workshop accessible to everybody. For workshops at a physical location, the workshop organizers have checked that:
Materials will be provided in advance of the workshop and large-print handouts are available if needed by notifying the organizers in advance. If we can help making learning easier for you (e.g. sign-language interpreters, lactation facilities) please get in touch (using contact details below) and we will attempt to provide them.
{% else %} We are dedicated to providing a positive and accessible learning environment for all. Please notify the instructors in advance of the workshop if you require any accommodations or if there is anything we can do to make this workshop more accessible to you.
{% endif %}Audience interaction tools:
https://www.mentimeter.com/, https://claper.co/, https://ncl.vevox.com/
Contacts at pgrdp
Gail de-Blaquiere and Angela McLaughlin Gail.de-Blaquiere@newcastle.ac.uk, pgrdp@newcastle.ac.uk