2025-02-18-NCL - Python

[ ] Identify Lesson
[ ] Reserve a room
[x] Book catering - N/A since financial restrictions Oct 2024
[x] Add course to HPC roadmap https://github.com/orgs/Newcastle-University-HPC/projects/1
[ ] Allocate Instructors / Helpers
[x] Create Collaborative Document (As rseteam.ncl@gmail.com, create from template & replace YYYY-MM-DD-NCL)
[x] Create workshop website from carpentries/workshop-template https://github.com/Newcastle-University-HPC/CarpentriesWorkshops/issues/24
- [x] #35 (update _config.yml, index.md, schedule.html, python setup)
- [x] python advice
[ ] Set up Audience Interaction tool
[ ] Check links from collab doc and workshop website (maps, schedule, contact emails)
[ ] Create ocurrence of this workshop in workshops.ncl.ac.uk
- [ ] update reminder email to request participants bring own cup
[ ] Add to RSE team website (edit the csv file)
[ ] Register with Carpentries
[ ] Check workshop is visible (https://rse.ncldata.dev/events, https://carpentries.org/index.html, https://workshops.ncl.ac.uk/)

[ ] Calendar invites to instructors/helpers from workshoporganisation@group.newcastle.ac.uk
[ ] Pre-workshop survey reminder emails (send from bookings system https://workshops.ncl.ac.uk/ or use mail merge from ? email address)
[ ] Create / locate PPT with exercises for the workshop
[ ] Ensure the correct instructors and helpers are shown at https://carpentries.org/workshops/#workshop-core
Shortly beforehand:
[ ] copy attendees list from workshops.ncl.ac.uk to spreadsheet in Sharepoint
[ ] Add users to JupyterHub
[ ] Calendar invites to instructors/helpers from workshoporganisation@group.newcastle.ac.uk
[ ] Request self-catering tea/coffee from pgrdp (instead of catering)
[ ] Print 'cheat sheets'
on the day
[ ] Start JupyterHub server
[ ] mark attendees present in workshops.ncl.ac.uk
[ ] Stop JupyterHub server

Newcastle-University-HPC / CarpentriesWorkshops