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OpenCon-Cascadia / planning_in_the_open

This repository contains organization materials for OpenCon Cascadia 2019
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Keynote speakers #2

Closed dasaderi closed 5 years ago

dasaderi commented 6 years ago

We are committed ensuring that our speakers reflect a diversity of perspectives and experiences – we will be CONTINUALLY mindful and take action regarding this. Please list potential speaker that you would like to invite for the event.

We agreed that identifying speakers should come after we get a better idea of overall mission and outcomes of the conference, as well as dates and location.

So far we have:

dasaderi commented 6 years ago

From our last call (August 10), we have identified finding 2-4 potential Keynote speakers to start sending out invitations.

Having the keynote names picked and start sending out invitation asap can help with fundraising and getting people to sign up for the conference.

Women working in open database https://fyoaw.vickysteeves.com/ (might be helpful for searching for info)

Names that came up during brainstorm session:

Keynotes:

Speakers:

pamelapierce commented 6 years ago

I would be glad to reach out to Cassidy Sugimoto. She was my professor during library school at Indiana University. Please let me know if you would like me to do that.

dasaderi commented 6 years ago

Thank you @PJP1313. @daniellecrobinson, @walecain, @dconner3, how do you suggest we go about this list? Should we solicit more name-storming among all organizers, or should we stick with what we have and take it to the votes?

Once we have two-three Keynote names picked we can start emailing them. Thanks.

ashleyfarley commented 6 years ago

I think we should work with the list as we have it. Have everyone vote for their top 3 and then send invitations out to see what happens.

Here is a potential invitation email that I used a while back to set up a panel:

Subject: Speaking Invitation: OpenCon - Cascadia

Dear [Name],

On behalf of the OpenCon Cascadia organizing commitee, I am pleased to invite you to join as a keynote speaker at OpenCon Cascadia. This event will take place in Portland, OR [add additional details]

It is the mission of OpenCon Cascadia to build an inclusive, collaborative community, spanning all disciplines and research communities, by flattening hierarchical structures to provide a more open and equitable place for individuals to thrive. This Pacific Northwest community aims to support and foster, mentorship, innovative solutions, and energizing conversations on all things open, with a focus on building up young or new professionals.

During the two days we aim to foster community building, mentorship, and gain understanding of current issues within the ecosystem and ways to overcome these obstacles as a community. Given your efforts to support scientific exchange through [quick word about their work] we would be honored to have you speak. We believe you would bring an invaluable perspective to the event, especially on how open access is important to your work.

Please let us know if you are available to join us by [DATE].

We look forward to hearing from you and hope to see you in February.

Best regards,

dasaderi commented 6 years ago

@ashleyfarley, thank you for putting together the invitation email. I think focusing on the list we have right now is a good idea.

Here are my top 4 votes for the Keynote: April Hathcock, Leslie Chan, Tracey Weissgerber, and Katja Brose. I just added these last two names because I think it's important that one of the keynote is either a researcher championing OS or a funder of open research. I can contact Leslie, Tracey, and/or Katja if these are in the list that gets picked. :)

daniellecrobinson commented 6 years ago

@walecain @dconner3 and I have a call to discuss tomorrow, we will update the group after that call!

Bubblbu commented 6 years ago

I created a Doodle poll with the 20 names in the list. Maybe that's a bit easier to work with than having 10+ votes of each 3 names in the thread here. Feel free to disregard if leaving comments turns out to be simpler :)

https://doodle.com/poll/4xdaqpysbh4f7fcu

dconner3 commented 6 years ago

My apologies for the delay in responding. @daniellecrobinson and @walecain and I met on 8/16/18 to discuss ways to move forward with choosing which speakers to approach as possible keynotes.

This is what we propose:

  1. Though we all endorse the concept of planning in the open, we think it would be most appropriate to have conference organizers discuss the merits of individual potential speakers in closed session.

  2. Instead of voting on all the suggested speakers so far, we recommend the group first come up with a rubric for assessing potential speakers.

  3. We suggest the following rubric: a. Is a great speaker b. Has a mile-high view of open scholarship and its intersections with their specific research discipline c. Has an intersectional or multidimensional view

  4. Since we are hoping to have two keynote speakers, we also recommend trying to balance the keynotes by: a. Different backgrounds (e.g. one speaker from a Library/Scholarly Communications background and one speaker from a Research/Bench Science background) b. One early-career speaker and one experienced keynoter c. One national and one regional speaker

  5. We used this rubric to limit the initial list of suggested speakers and divided them into two categories: Library/Scholarly Communications and Research/Bench Science. We then added links to talk/interview recordings of the speakers in a Google Doc.

  6. We recommend we share this Google Doc with the wider planning group and have people review the recordings.

  7. From there we could either have people vote in the Google Doc or make a new Doodle poll based on the limited list and categorization.

    What do people think of this approach?

dasaderi commented 6 years ago

Thank you @PJP1313, @walecain, and @daniellecrobinson! I love these criteria. Could you please share the Google Doc with the organizing group?

dconner3 commented 6 years ago

Yes, I can do that. @dasaderi or @rchampieux , do you have a list of emails for everyone on the planning group? I know different people have attended different calls and I don't want to leave anyone off by mistake...

dasaderi commented 6 years ago

@dconner3 I'm so sorry I have not replied in so long. I was traveling these past three+ weeks and did not have much time to sort out things. So now I'm behind on pretty much everything else in my life. The email list should be in your latest calendar invite for this next week call as well as in the last email you got from me.

dasaderi commented 6 years ago

Emails sent to Drs. Kadija Ferryman and Leslie Chan. Hopefully they'll say yes! :)

dasaderi commented 6 years ago

Dr. Chan has confirmed :tada:! Waiting to hear a confirmation from Dr. Ferryman, but she was positive in her first reply. :)

rchampieux commented 6 years ago

OMG! I'm over the moon. This is so so exciting.

rchampieux commented 6 years ago

P.S. I am literally over the earth this moment (DC to Seattle flight), so there's also that 🎆 😀 ❤️

ashleyfarley commented 6 years ago

That’s fabulous!! Great work

On Thu, Oct 4, 2018 at 9:01 AM Robin Champieux notifications@github.com wrote:

P.S. I am literally over the earth this moment (DC to Seattle flight), so there's also that 🎆 😀 ❤️

— You are receiving this because you were mentioned. Reply to this email directly, view it on GitHub https://github.com/OpenCon-Cascadia/planning_in_the_open/issues/2#issuecomment-427074263, or mute the thread https://github.com/notifications/unsubscribe-auth/AVUo4vS6RpF5VQbaditKAIhUNfEjbpbuks5uhjCagaJpZM4U7wJO .

dasaderi commented 6 years ago

Dr. Kadija Ferryman has also confirmed! @lwinfree and @Bubblbu, now we can add that to the website. Let me know if you need help with content.

dasaderi commented 6 years ago

Now that we have the keynotes (yay!), we need to start thinking about other speakers and activities. Ideas? Bring them to the next call! :)

Re issue 4.

LuciMoore commented 5 years ago

I found some potential speakers. A lot of these people are not directly involved in the open community, but they do work that aims to give more people access to resources and research, so I thought they could be interesting to throw into the mix:

(1) someone from Coalition for Communities of Color -maybe one of the project leads on the Regional Equity Atlas

(2) Douglas Tsoi, JD: Portland Underground Grad School. taught a class last January about how big data can be used to study and define manifestations of structural racism. For a more “open” focus, could maybe give a talk at OpenCon about PUGS and its vision for making education accessible

(3) Haowen Zheng from eScience Institute

(4) Deborah Kelley, UW Oceanography prof, working with other people to analyze oceanography big data. It looks like super cool work and she also seems to be someone who learned over her career the importance of open and collaboration

(5) Shelly Farnham, project lead for “Assessing Community Well-being through Open Data and Social Media”

dasaderi commented 5 years ago

I emailed Leslie and Kadija sharing the preliminary program and asking for their talks' title.

dasaderi commented 5 years ago

I got back an email from Leslie with a short description of his talk. It made me think that perhaps we should modify the schedule for Saturday. I'll send an email to the group about it.

dasaderi commented 5 years ago

@rchampieux do you have the form to send to Kadija and Leslie for their honoraria checks? I was going to email them together today or tomorrow about their talks and overall program, and I think it'd be good to send that form to them in the same email. Thanks.

rchampieux commented 5 years ago

Just sent them 😸

rchampieux commented 5 years ago

@dasaderi do we have a description for Kadija's talk? It's still TBA on the website.

dasaderi commented 5 years ago

I asked her last week and pinged her yesterday again about it. We will get it soon.

dasaderi commented 5 years ago

Kadija's talk summary is up. I'm closing this issue.