SUTD Archery - Introductory Funshoot

[Sorahawk]

Session Name SUTD Archery - Introductory Funshoot

Abstract Get to try out archery in a fun and casual setting with minigames and small prizes!

Student Organisation organising this session SUTD Archery

Event Format Physical

Session intent (what to expect) Participants will not require any prior knowledge of archery. The introductory funshoot sessions will allow participants to try out archery in a fun environment while playing archery games that we don't even conduct during regular sessions, and also to see if they would like to take on archery as a fifth row and attend regular sessions.

Session details Dates and Times: -Wednesdays, 22 & 29 Sep, 7-9pm -Friday, 24 Sep, 3-5pm

Venue: MPH (Have already checked and booked with Yuxin for those timings on those dates)

Number of participants will have to depend on the maximum allowed by OSL after P2HA. Based on latest advisory before P2HA from OSL on 18 Jul, Archery was allowed to continue in groups of 5, up to 30 pax or venue capacity.

Workshop facilitators Tan Le Xuan - President Bridget Chua - Vice-President Muhammad Hazmi - Captain Ivan Tandyajaya - Logistics Eliana Setiabudi - Publicity

Sign up link https://forms.office.com/r/dRxLEvnwEE

Logistical details / Budget Needed Balloons x 60 ~ $18 Balloon pumps x 3 ~ $6.50 Poker cards x 3 packs ~ $17 Masking tape x 4 rolls ~ $6 Prizes (Candies/Snacks) ~ $28 Total ~ $77 Full budget breakdown - https://docs.google.com/document/d/1cD7uYHCdxgoeTM2iz-krrkP0Js3NzFQVst_Hq-uFki0

Club Email: archery@club.sutd.edu.sg

[yongkangc]

@Sorahawk , thanks for submitting the event proposal! Could I request that you write a short justification for the amount of money for the session? i.e why is $50 needed for balloons?

As well as a budget breakdown of what the amount is used for i.e how many balloons and where are you guys going to get it?

A reference would be 
Energy club:  
https://docs.google.com/document/d/1060jRebU6fGMHcGDlto7qZerriO7lbQb2FR2oEcmnds/edit?usp=sharing

The reason being that It might be a bit difficult for us to help you request for $100 ++ as the average request for funding from other fifth rows are in the range of $50.

Thanks!

[Sorahawk]

@ExtremelySunnyYK thank you for the budget reference, we have shrunk our previous budget and done up an estimated breakdown. Hopefully this is more feasible.

[yongkangc]

Thank you for the full budget breakdown!

Do note that claims are done via concur with valid receipts required, so giving a clearer breakdown definetely helps to facilitate a smoother process for budget approval. Cheers!

[Sorahawk]

Hi @ExtremelySunnyYK, understood on the claims part. Wanted to check if there's anything else needed on our end because I just saw the 'More information needed' label is still active here? Thanks!

[yongkangc]

@Sorahawk Thank you. No additional information is needed.

[castlemas]

Hi @Sorahawk ,

May I clarify that the 30 pax includes the number of facilitators too? If so, would it be possible to estimate the number of facilitators?

Would be great if you could let me know by today.

Thank you xx

[Sorahawk]

Hi @castlemas, I can estimate that we will have around one group of 5 facilitators, the other 25 can be participants.

Thank you!

[makehahaz]

Hi @Sorahawk your budget of $77 has been approved, so your team can proceed to get your stuff! More details on the claim process will be shared.