Open ZhiZhangT opened 3 years ago
Hi @ZhiZhangT , thanks for submitting your event proposal!
Just wanted to get a bit more detail from you so that we can increase the chances of your event getting approved.
Thank you.
Reference : AISG Student Chapter SUTD Mini oreo packets: $28.3 for 36 packets https://www.roundeyesupply.com/Mini-White-Creme-Chocolate-Sandwich-Cookies-3-Oz-p/de460590.htm Milo tetra pack drink: $13.5 for 24 packets https://shopee.sg/MILO-UHT-Activ-Go-200ml-(Bundle-of-12-24-packs)-i.399307639.11207651362?position=6 Number of attendees: 20 freshies+ 4 facilitators. Cost per person: $1.67 Total cost: $41.8 Justification: We would like to get a budget to source snacks to engage participants further for the workshop. Moreover, since the workshop is taking place in the evening, after a long day, participants will be motivated by some light snacks too. The workshop can be mentally and intellectually stimulating. And as it is said, "A full stomach is a full mind", we would like our participants to be in with a full mind. Thus, we feel that providing some snacks would greatly enhance the experience of the workshop for them.
Do note that receipts would have to be kept as submission is thru concur.
Hello @ExtremelySunnyYK @jolow99 , apologies for the late reply.
Expected number of participants: 60 throughout the session. Expected number of facilitators: 4. To ensure safe-distancing, each facilitator would engage with 4 other participants if there are larger groups. Each group would be spaced at least 2m apart and each group member will be spaced 1m apart.
Date & Time of the event: 15th September, Wednesday, 3pm - 6pm.
Budget Breakdown and justification: Hello Panda biscuits for Prizes of our mini competition: $0.95 x 30 = $28.5 https://giant.sg/hello-panda-sbry-5058883 Oreo Biscuits for Consolation Prizes of our mini competition: $2.25 for 9/pack x 5 = $11.25 https://giant.sg/sandwich-biscuits-original-264g-5011019 Total: $39.75 Justification: having prizes and food would help drive footfall to our booth and to encourage people to join our hands-on competition and experience the sport of volleyball :)
Exact location: ISH2, we would require you to help us book :) If location not possible, please refer to our alternatives listed in original thread.
Update
As communicated over telegram, it is that this introductory session will be: Held only on the 21/9 Venue: ISH 2 Time: 7pm - 9pm No assistance in booking of venue is required expected participants 20 +3 facils
(No actions required just an update !!)
Hey @ZhiZhangT Just some feedback from our team that for your sign-up form. Do use the DiscoverSUTD form template which includes the PDPA clause.
The link can be found here https://forms.office.com/Pages/ShareFormPage.aspx?id=drd2NJDpck-5UGJImDFiPWH2rk0WPLpNoz88PwBGAxpUQ0c5TktQNlJKUTVMUFFQTVRHTkJOV1o1VS4u&sharetoken=zv60rxgRFw6Sp0GdVpWP
Do click on 'duplicate form' and create your own form! Then share with use the updated link.
Hope your team understands, thank you!
Approved! Funding of 39.75 is approved!
Wishing you a great event @ZhiZhangT
Thank you @ExtremelySunnyYK @caramelmelmel @jolow99 for your support and assistance along the way!
Here is the link for our signup form: https://forms.office.com/Pages/ResponsePage.aspx?id=drd2NJDpck-5UGJImDFiPZ_6XwfSQ8JBtalYlEo_4edURTlVTjdQRk9NNThESFJCWTlGMVhJSDJGTi4u
Session Name Get to know and chill with SUTD Volleyball!
Abstract
Simple introduction of the club and Volleyball sport in general with a mini competition to attract new people.
Student Organisation organising this session SUTD Volleyball
Event Format Physical
Session intent (what to expect)
Session details
Let us know the number of participants you can handle and where you intend to hold it.. If you have any constraints on the timing or any other matters, do specify as well (We are only able to help with booking of common rooms such as Thinktanks, no guarantee that these rooms will be available too, do indicate if you would like us to book for you! )
Speakers/Workshop facilitators
Sign up link(if any) https://docs.google.com/forms/d/1y_cDvFXGW4-3lfVfXKK3nzvy-TFeAPM3AzYL5MP4fpo/viewform?edit_requested=true
Logistical details / Budget Needed
Things required:
Please provide us with your club e-mail address so we can notify you once your event has been scheduled. volleyball@club.sutd.edu.sg
Copy this template to ensure consistent branding throughout DiscoverSUTD.