Get to know and chill with SUTD Volleyball!

[ZhiZhangT]

Session Name Get to know and chill with SUTD Volleyball!

Abstract

Simple introduction of the club and Volleyball sport in general with a mini competition to attract new people.

Student Organisation organising this session SUTD Volleyball

Event Format Physical

Session intent (what to expect)

• Participants will be able to learn the basics of Volleyball and be introduced to how the club trains.
• Participants will also have the chance to try their hand at Volleyball and win a small prize by participating in a mini competition.
• Mini competition: participants are to keep a Volleyball afloat for a full minute (can be changed according to how well participants are doing that day) using their body
• Participants should wear clothing that allows them to move comfortably i.e. sports attire, covered shoes.
• No specific skills/takeaways, just having fun and knowing more about the club and sport.

Session details

Let us know the number of participants you can handle and where you intend to hold it.. If you have any constraints on the timing or any other matters, do specify as well (We are only able to help with booking of common rooms such as Thinktanks, no guarantee that these rooms will be available too, do indicate if you would like us to book for you! )

• If possible, we hope to hold it in one of the ISH's, if not the MPH, if not, one of the Dance Studios. Else, we can hold this somewhere in the open space outside DBS/ Nonna's
• Timing: to be determined but hopefully in the evening so it doesn't clash with classes? and also not Tuesday/ Friday evenings to avoid clashes with our training.
• Participants we can handle: maybe around 10 people at a time.

Speakers/Workshop facilitators

• Facilitators would be club members who have at least 2 terms of experience playing volleyball who will be able to help to explain technical details and answer questions that newcomers may have.
• Participants can be from any backgrounds, as long as they are able-bodied.

Sign up link(if any) https://docs.google.com/forms/d/1y_cDvFXGW4-3lfVfXKK3nzvy-TFeAPM3AzYL5MP4fpo/viewform?edit_requested=true

Logistical details / Budget Needed

Things required:

1. 5 Volleyballs
2. Laptop & Speaker
3. Projector Budget: $50 for small prizes would be good!

Please provide us with your club e-mail address so we can notify you once your event has been scheduled. volleyball@club.sutd.edu.sg

Copy this template to ensure consistent branding throughout DiscoverSUTD.

[yongkangc]

Hi @ZhiZhangT , thanks for submitting your event proposal!

Just wanted to get a bit more detail from you so that we can increase the chances of your event getting approved.

1. Could you provide an estimated number of attendees and how you would be able to ensure SHM?
2. Would you be able to provide the date and time for the event?
3. Budget Breakdown and justification

Thank you.

Reference : AISG Student Chapter SUTD Mini oreo packets: $28.3 for 36 packets https://www.roundeyesupply.com/Mini-White-Creme-Chocolate-Sandwich-Cookies-3-Oz-p/de460590.htm Milo tetra pack drink: $13.5 for 24 packets https://shopee.sg/MILO-UHT-Activ-Go-200ml-(Bundle-of-12-24-packs)-i.399307639.11207651362?position=6 Number of attendees: 20 freshies+ 4 facilitators. Cost per person: $1.67 Total cost: $41.8 Justification: We would like to get a budget to source snacks to engage participants further for the workshop. Moreover, since the workshop is taking place in the evening, after a long day, participants will be motivated by some light snacks too. The workshop can be mentally and intellectually stimulating. And as it is said, "A full stomach is a full mind", we would like our participants to be in with a full mind. Thus, we feel that providing some snacks would greatly enhance the experience of the workshop for them.

Do note that receipts would have to be kept as submission is thru concur.

[ZhiZhangT]

Hello @ExtremelySunnyYK @jolow99 , apologies for the late reply.

1. Expected number of participants: 60 throughout the session. Expected number of facilitators: 4. To ensure safe-distancing, each facilitator would engage with 4 other participants if there are larger groups. Each group would be spaced at least 2m apart and each group member will be spaced 1m apart.

2. Date & Time of the event: 15th September, Wednesday, 3pm - 6pm.

3. Budget Breakdown and justification: Hello Panda biscuits for Prizes of our mini competition: $0.95 x 30 = $28.5 https://giant.sg/hello-panda-sbry-5058883 Oreo Biscuits for Consolation Prizes of our mini competition: $2.25 for 9/pack x 5 = $11.25 https://giant.sg/sandwich-biscuits-original-264g-5011019 Total: $39.75 Justification: having prizes and food would help drive footfall to our booth and to encourage people to join our hands-on competition and experience the sport of volleyball :)

4. Exact location: ISH2, we would require you to help us book :) If location not possible, please refer to our alternatives listed in original thread.

[castlemas]

Update

As communicated over telegram, it is that this introductory session will be: Held only on the 21/9 Venue: ISH 2 Time: 7pm - 9pm No assistance in booking of venue is required expected participants 20 +3 facils

(No actions required just an update !!)

[yongkangc]

Hey @ZhiZhangT Just some feedback from our team that for your sign-up form. Do use the DiscoverSUTD form template which includes the PDPA clause.

The link can be found here https://forms.office.com/Pages/ShareFormPage.aspx?id=drd2NJDpck-5UGJImDFiPWH2rk0WPLpNoz88PwBGAxpUQ0c5TktQNlJKUTVMUFFQTVRHTkJOV1o1VS4u&sharetoken=zv60rxgRFw6Sp0GdVpWP

Do click on 'duplicate form' and create your own form! Then share with use the updated link.

Hope your team understands, thank you!

[yongkangc]

Approved! Funding of 39.75 is approved!

Wishing you a great event @ZhiZhangT

[ZhiZhangT]

Thank you @ExtremelySunnyYK @caramelmelmel @jolow99 for your support and assistance along the way!

Here is the link for our signup form: https://forms.office.com/Pages/ResponsePage.aspx?id=drd2NJDpck-5UGJImDFiPZ_6XwfSQ8JBtalYlEo_4edURTlVTjdQRk9NNThESFJCWTlGMVhJSDJGTi4u