DDZ Freshie Trials

[rebekah1711]

Session Name DDZ Freshie Trials

Abstract A session to introduce DDZ to the incoming freshies, showing them what our trainings will be like, and introducing them to our DDZ family.

Student Organisation organising this session Dance DerivativeZ (DDZ)

Event Format Physical

Session intent (what to expect)

Share with us what you hope your participants will take away from this session (Participants will learn ...)

• We hope that our participants will get to experience what our trainings are like, to have fun, feel welcomed, and know that dance is for everyone

Share with us if there are any prerequisites to make the most of this session (Participants will require knowledge of ...)

• No prerequisites at all! Come down if you wanna have a good time and if you like/are interested in dance

italicise the specific skills/ takeaways that are quantifiable to help us create a concept map of the sessions we are offering for our incoming Freshmores Fun Dance Supportive

Session details No. of participants per session: 1-2 instructors, 2-3 exco, ≥ 15 freshie participants (depends on the capacity of the dance studios at that time. If capacity increases, we will open up more slots for the freshie participants) Venue: DS 1 & 2 Dates: 17, 22, 24 September Timing for each day: 6-8pm and 8.30-10.30pm for each day (2 sessions per day, we will sanitise the venue and participants between the sessions, OSL knows about this arrangement)

Speakers/Workshop facilitators Trials will be conducted by: Marcus Leong (Resident Instructor) on 17 and 24 September Galen Soh (T6, Senior Dance Captain) on 22 September Teo Jaf Ni (T3, Junior Dance Captain) on 22 September

Sign up link(if any) https://forms.office.com/r/zVGv9kXHSd

Logistical details / Budget Needed Total: $170

Breakdown:

• Snacks/drinks (multipacks): about 100 total (~$100)
• Magiclean Wiper Stick and Wet Wipes: 2 sets ($40)
• Black insulating tapes: 8 rolls ($8)
• Black duct tapes: 4 rolls ($8)
• First aid kit: 1 kit ($14)

Please provide us with your club e-mail address so we can notify you once your event has been scheduled. Club email: dancederivativez@club.sutd.edu.sg

[jolow99]

Hey @rebekah1711, we've just gotten an update on your proposal. Unfortunately, we won't be able to support your event on 17 and 24 Sep, as we have been given an advisory from the school admin to avoid events after Friday 6pm.

What this means is that we would also be unable to advertise the events on 17/24 on our website as well, but we can show the 22 Sep one. I would recommend that your team either consider other dates, or consider continue hosting your events independent of DSUTD.

We can still help you get budget for your 22 Sep event. However do note that if budget is approved, funding will be allocated based on number of expected attendees. More details will be shared with approval status.

Please kindly let us know your decision on the dates by tomorrow, 24 Aug 6pm. Otherwise, we will assume that your event on 17 Sep and 24 Sep will not be counted as part of DSUTD. Thanks for understanding!

[rebekah1711]

Hi @jolow99, thanks for the update. We will go on with our original plan of holding our trial sessions on 17, 22 and 24th. So the 17th and 24th ones will be independent of DSUTD but the 22nd one will be part of DSUTD. Thanks!

[jolow99]

Dear @rebekah1711 your event on 22 Sep has been approved by the school admin.

Additionally, your budget request of $170 has been allocated $54 capped at refreshment claims of $1.35/pax and due to 4 or your proposed sessions being out of the DSUTD calendar.

Wishing you a smooth and successful event!

[rebekah1711]

Hi @jolow99, just wanted to check if we should submit our updated trial dates since our trial sessions had to be postponed? We are changing our dates to 1, 6 and 8 October at the same timings and venue, but I understand that only the 6 October session can be counted under DSUTD. We will be booking directly with OSL for 1 and 8 October, but could I confirm if our 6 October trial will be booked under DSUTD? We have also changed our sign up form to this link: https://forms.office.com/r/Lv4cVedHQE . Do let me know if you need any other information, thanks!