How should the signing party sign the contract?

[ei8fdb]

Additional context

This is a sub-issue of #9 and #10.

We want to find out what options the contractor should have to sign the contract. The research is into what the community reaction would be to electronic signtures and based on this OTF will then make a decision.

So far, there are 2 options for signing contracts:

1. the contractor downloads the contract PDF, signs the relevant area and then uploads the signed copy
2. using an e-signing service which provides the contractor and OTF staff with a link to sign the contract electronically

Options for 2. above fall under 2 categories:

1. self-hosted, open source options Some possibe options are:

   • SignServer
   • Odoo Sign

2. 3rd party services Some possible options are:

   • docusign
   • adobe sign
   • authentisign.
   • Small PDF
   • List of commonly used services

Research

The objective of this research is to find out community reaction. To find this out we'll carry out research with:

• [ ] previouly funded/currently funding projects
• [ ] PMs
• [ ] AC members

[fourthletter]

• [ ] Select Adobe sign because of security
• [ ] We've agreed the best option is a e-signing service which provides the contractor and OTF staff with a link to sign the contract electronically
• [ ] Both OTF and contractor needs to have the same option to ensure parity, ie both needs to e-sign.

[fourthletter]

Research

• [ ] Synthesize UX research in February
• [ ] Share findings with OTF and developers internally in February

[fourthletter]

This issue is no longer needed right now because the contract will not be signed in Hypha. The contractor will sign the contract outside of Hypha.

[Erioldoesdesign]

This issue is no longer needed right now because the contract will not be signed in Hypha. The contractor will sign the contract outside of Hypha.

Does the workflow for how a contractor signs the contract outside of hypha need mocking up? @fourthletter

[fourthletter]

On May 4 OTF and SimSec decided on option 1: the contractor downloads the contract PDF, signs the relevant area and then uploads the signed copy. A fully executed singed copy of the contract is uploaded into the WebApp, and is available to the contractor on their 'Projects' page.