pre-cohort tech setup

[cclatterbuck]

This issue is to help track the pre-cohort setup, following the approach-guide and focused on the engagement and tech setup after dates are set.

These TODO's are for @cclatterbuck and @AHolder1

Quicklinks

• Planning Google Folder ([SWRCB planning]), includes Planning Doc that also serves for Seaside Chats and Debriefs
  • [Lesson Planning Spreadsheet]
• [[Cohort Folder]](https://drive.google.com/drive/folders/1bZ4l8QERUwLfzfDhaFF3wXcF0-EBmcWi?usp=sharing) - to share with Champions (a subfolder within planning folder)
  • [ParticipantsList]

Tech Setup for Cohort

For Cohort Planning Team (Corey, Anna)

• [ ] invite co-leads/assists to Google Calendar Cohort Calls
• [ ] GitHub:
  • [x] create GitHub repo for cohort with cohort name: eg github.com/openscapes/2022-swrcb
  • [x] Make it a website: Settings > Pages > Source: main, dir: root
  • [ ] Add our Code of Conduct (kyber)
  • [x] Write Cohort info on the README (kyber)
  • Add Evaluation information upcoming
  • [x] Add co-leads/assists to GitHub repo with maintainer permission
  • [x] create Cohort Planning Checklist Issues, tag planning team
• [x] Google Folder:
  • [x] create Google Folder for participants: Openscapes_CohortCalls [ 2022-SWRCB ]
  • [x] add co-leads/assists to Google Folder for participants
• [x] Data entry:
  • [ ] Add Participants to database

Adding Participants (giving access at the right time)

• [ ] Emails
  • [ ] draft welcome email
  • [ ] send welcome email
  • [ ] send "reminder" email 1 day before, after adding participants to Openscapes_CohortCalls [ 2022-SWRCB]
• [x] Google Calendar:
  • [x] add participants emails to Google Calendar Invites: Cohort Calls - Do this when you send Welcome Email Email
• [ ] Google Folder:
  • [ ] add participants emails to Openscapes_CohortCalls [ 2022-SWRCB ] - Do this the day before Cohort Call 1
• [ ] GitHub:
  • [x] ask participants to provide their GitHub usernames - Do this after Cohort Call 1
  • [ ] add participants to GitHub repo with kyber - Do this before GitHub Clinic
  • [ ] create GitHub Clinic files with kyber - Do this before GitHub Clinic
• [ ] Slack
  • [ ] Add participant emails to Slack; create cohort channel - Do this after Cohort Call 1
• [x] Google Calendar
  • [x] add participants emails to Google Calendar Invites: Co-working times (optional) - Do this after Cohort Call 1