Participants Setup [ 2023-epa ] - Githubissues

Openscapes / cohort-planning

Used mainly for Issues, to help coordinate with our partners who co-lead and assist cohorts

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Participants Setup [ 2023-epa ] #133

Closed stefaniebutland closed 1 year ago

stefaniebutland commented 1 year ago

Adding Participants (giving access at the right time)

related to #130

Data entry:

[x] Add Participants to database (spreadsheet)

Emails

[x] send welcome email (see Approach Guide - Cohort welcome for examples)
[x] day before Call 1, send "reminder", after adding participants to Openscapes_CohortCalls folder in Sharepoint

Google / Outlook Calendar:

[x] when sending Welcome Email, Gayle will add participants emails to Google / Outlook Calendar Invites: OpenscapesCohorts

Sharepoint Folder:

[x] day before Call 1, add participants emails to Openscapes_CohortCalls folder
[x] add Sharepoint Folder link to Calendar recurring invite (Gayle)

stefaniebutland commented 1 year ago

sending Feb 10