Participants Setup [ 2023-nasa-champions ]

[stefaniebutland]

Adding Participants (giving access at the right time)

Data entry:

• [x] Add Participants to database

Emails

• [x] send welcome email (see Approach Guide - Cohort welcome for examples)
• [x] day before Call 1, send "reminder", after adding participants to Openscapes_CohortCalls folder

Google Calendar:

• [x] when sending Welcome Email, add participants emails to Google Calendar Invites: OpenscapesCohorts

Google Folder:

• [x] day before Call 1, add participants emails to Openscapes_CohortCalls folder
• [x] add Google Folder link to Google Calendar recurring invite under description

[stefaniebutland]

@jules32 do we add NASA participants to OpenscapesParticipantsMainList sheet?

• [x] Stef add EPA participants to OpenscapesParticipantsMainList

[jules32]

Thanks Stef! Yes, I've added to ParticipantsMain.

We'll finalize these day-before tasks tomorrow during our Coworking.