Reggiedel
commented
2 months ago Hi,
Please take note on item#5 as it is not yet implemented. Thank you.
Closed Reggiedel closed 2 months ago
Reggiedel
commented
2 months ago Hi,
Please take note on item#5 as it is not yet implemented. Thank you.
[ ] "1. When the user clicked the go to liquidation button the system will notify if they want to proceed w/ liquidation.
[ ] 1.1. System Prompt: Do you want to create new PCV request for Cash Advance?
[ ] System should have Cancel button and ""Yes"" button - to proceed.
[ ] 2. The system should automatically populate CA details in requestor for liquidation.
[ ]
[ ] 3. Users should be able to input the following fields when creating a liquidation request:
[ ] 3.1. Date of Receipt
[ ] 3.2. OR Number (This should not repeated or be used again unless the request has been cancelled. Implementing this would resolve the issue or concern of using a single receipt for multiple or another PCV requests.)
[ ] 3.3. Particulars
[ ] 3.4. Merchant
[ ] 3.5. Project Name (dropdown)
[ ] 3.6. Item Category (dropdown)
[ ] 3.7. Chargeable Company
[ ] 3.8. Chargeable Team
[ ] 3.9. Add Attachment
[ ] 3.10. GL code
[ ] 3.11. Item amount
[ ] 4. User can attach including images and forms for OB. Itinerary, mileage, MOM, odometer, and other.
[ ] 4.1. Users should be able to upload, download, open or expand and delete attachments.
[ ] 5. After a liquidation request is created, it should be displayed in the list of liquidation requests and dashboard.
[ ] 6. The system should include a ""Submit"" button that allows the user to finalize and submit the liquidation request.
[ ] 6.1. The system should prevent submission of the liquidation request until all required fields are filled and any errors are resolved.
[ ] 7. Liquidation requests should be displayed to approvers for approval.
[ ] 7.1. Approvers must receive an email notification whenever a new cash advance request is submitted for their approval.
[ ] 7.1.1. Email notifications should be sent promptly after a cash advance request is submitted.
[ ] 8.1. Approvers should be able to review the details of the liquidation request and approve or reject it as appropriate.
[ ] 8.1.1. The approver must be able to enter remarks only after the reject button is triggered.
[ ] 8.1.2. Upon triggering the reject button, an open text box must appear where the approver can type their remarks.
[ ] 9. The statuses will update realtime.
[ ] 9.1. PCF Digital Statuses:
[ ]
[ ] Draft - The expense claim is being prepared by the employee and has not yet been submitted for approval.
[ ] Pending Approval - The expense claim has been completely submitted and is under review by the approver and awaits approval or rejection.
[ ] Approved - The manager has reviewed and approved the expense claim. It is now awaiting processing by the petty cash custodian.
[ ] Rejected - The manager has reviewed and rejected the expense claim. The employee may need to provide additional information or correct errors.
[ ] Processed - The PCF custodian has reviewed and processed the approved claim, and the reimbursement has been issued.
[ ] Completed - The reimbursement process is fully complete, and the employee has received the petty cash.
[ ] Cancelled - The expense claim has been withdrawn or cancelled by the employee or rejected definitively without possibility of resubmission.
[ ] 10. The system should allow users to transfer PCV requests from Custodian 1 to Custodian 2.
[ ] 10.1. The 'Change' button should be available to update the custodian.
[ ] 10.2. The status of the PCV request should update to reflect that it is now managed by Custodian 2.