[EVENT] Nov 14th - Members talk evening @ ML6

[tiaversa]

Head organizer: @tiaversa Support organizer: @sleepypioneer Slides/Moderation: @tiaversa Speaker support:

Location: ML6 Speaker: Öykü Gümüs (Berlin Girl's Day Project), Sharon Grundmann from ML6 or another small speaker Talk: see above.

MONTH BEFORE

• [x] Define Speakers
• [x] Send Speakers guidelines email
• [x] Announce event with speakers, location, gender policy, photo policy on meetup page (working on a draft)
• [x] Define hosts & collect host information
• [x] Send Host guidelines email
• [x] Organise Food/ drinks
• [x] Tweet event when announced
• [x] Check with speaker if coaches are needed and search for coaches

TWO WEEKS BEFORE

• [x] Retweet event
• [x] Check with speaker about installation instructions/reading material and update announcement
• [x] Update meetup announcement with agenda, networking breaks, if snacks or drinks will be available
• [x] Check-in with hosts and ask if support is needed for reception

WEEK BEFORE

• [ ] Remind attendees to install requirements with comment and/or message on meetup
• [ ] Send coaches the workshop/relevant material
• [x] Dry run with speaker - Dry run requested by Öykü

WEEK OF THE EVENT

• [x] Tweet after event
• [x] Ask host if attendees list is needed and/or special location directions
• [x] Double check with host: microphone (if needed), soft drinks, power plugs, internet
• [x] Send to host to print PyLadies arrow signs
• [x] Print [feedback forms](feedback forms)
• [x] Prepare introduction slides past example

DAY OF THE EVENT

(arrive 30-60 minute before event starts)

• [x] Check projector, microphone, table setup, power extensions, recording if available
• [x] Support speaker(s) to test equipment
• [x] Stick PyLadies signs to guide attendees the location
• [x] Hang up or put out print outs with the WIFI (or find a similar solution)
• [x] Manage reception, give name tags if available
• [x] During the COVID 19 pandemic (and perhaps later) there might be additional health checks such as vaccination status or proof of a recent test to allow entry

DURING THE EVENT

• [x] Do introduction and Community announcements
• [x] Take photos of all the speakers and audience
• [x] Tweet about it (or after the event with photos)

AFTER THE EVENT

• [x] Tweet after event (if not done during the event)
• [ ] Upload photos to google drive (you need to be part of the google group to access this)
• [ ] Open PR with resources to this repository
• [ ] Email sponsors & host to thank them
• [ ] Copy feedback forms to feedback spreadsheet
• [ ] Adjust guides if valuable feedback came up