[EVENT] August 13th - regular slot @ SumUp

Head organizer: Jessica & Vanessa Support organizer: Slides/Moderation: Speaker support:

Location: SumUp Speaker: Fateme Kamali Speaker: Mary Newhauser (TBC)

MONTH BEFORE

[x] Define Speakers
[x] Send Speakers guidelines email
[x] Announce event with speakers, location, gender policy, photo policy on meetup page
[x] Define hosts & collect host information
[x] Send Host guidelines email
[x] Organise Food/ drinks
[ ] Tweet event when announced
[ ] Check with speaker if coaches are needed and search for coaches

[ ] Retweet event
[ ] Check with speaker about installation instructions/reading material and update announcement
[ ] Update meetup announcement with agenda, networking breaks, if snacks or drinks will be available
[ ] Check-in with hosts and ask if support is needed for reception

[ ] Remind attendees to install requirements with comment and/or message on meetup
[ ] Send coaches the workshop/relevant material
[ ] Dry run with speaker

[ ] Tweet after event
[ ] Ask host if attendees list is needed and/or special location directions
[ ] Double check with host: microphone (if needed), soft drinks, power plugs, internet
[ ] Send to host to print PyLadies arrow signs
[ ] Print [feedback forms](feedback forms)
[ ] Prepare introduction slides past example

(arrive 30-60 minute before event starts)

[ ] Check projector, microphone, table setup, power extensions, recording if available
[ ] Support speaker(s) to test equipment
[ ] Stick PyLadies signs to guide attendees the location
[ ] Hang up or put out print outs with the WIFI (or find a similar solution)
[ ] Manage reception, give name tags if available
[ ] During the COVID 19 pandemic (and perhaps later) there might be additional health checks such as vaccination status or proof of a recent test to allow entry

[ ] Tweet after event (if not done during the event)
[ ] Upload photos to google drive (you need to be part of the google group to access this)
[ ] Open PR with resources to this repository
[ ] Email sponsors & host to thank them
[ ] Copy feedback forms to feedback spreadsheet
[ ] Adjust guides if valuable feedback came up