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Schedule additional eboard meetings #79

Closed ct-martin closed 5 years ago

ct-martin commented 5 years ago

From discussions in eboard we have realized there are some big-item things that we don't have time to have a proper discussion on in a regular eboard meeting, and would thus require a dedicated meeting. The topics are as follows:

jwflory commented 5 years ago

A special-topic meeting would be helpful for us to dedicate a set amount of time to work on something with all eboard members present. I suggest the next step to start with projects, since our projects inform all other topics (planning based on set of expectations from projects, leaves room for projects becoming more significant part of our general meetings in the future).

I'd prefer to do this on a weekend. We could meet somewhere like Fuego or on campus. I'm free most of this weekend if we wanted to do it on the 13th or 14th.

Tjzabel commented 5 years ago

I am free this weekend as well if we wanted to do a call.

ct-martin commented 5 years ago

I have enough space for the members here if we want to do at my place this weekend.

-- Christian Martin (Phone)

On Thu, Oct 11, 2018, 4:15 PM Tim Zabel notifications@github.com wrote:

I am free this weekend as well if we wanted to do a call.

— You are receiving this because you authored the thread. Reply to this email directly, view it on GitHub https://github.com/RITlug/tasks/issues/79#issuecomment-429102680, or mute the thread https://github.com/notifications/unsubscribe-auth/AYJ2HwdMWRK07-AjlJwmnFkF5zkvAb12ks5uj6b1gaJpZM4XWVYD .

ct-martin commented 5 years ago

Updating issue: we're meeting on-campus tomorrow for talking about infra & projects

icflournoy commented 5 years ago

Notes from 2018-10-13 special meeting

Infrastructure

action: @ct-martin will put together an Infrastructure roadmap.

Website

Website was updated over the summer:

Email

CBET datacenter

RITlug is working towards operating its own hardware in the CBET datacenter. The idea to to host services from this hardware for the club and its projects. The CBET infrastructure is in addition to the Titan server where RITlug currently runs production services.

Titan

Post-meeting update: Solomon is going to get us in contact with the person he knows in ITS and suggested applying for having no IP limit

NextCloud

RITlug currently uses Google Drive and it would be nice to move to an open source solution. We are evaluating NextCloud as a replacement for Google Drive.

Projects

What can RITlug offer?

What are we willing to commit?

Why would a project join RITlug?

@jwflory asked "Are we looking to start new projects, or take on existing ones?"

What does RITlug get out of having projects under our umbrella?

What are qualifications for a new project?

What is the onboarding process?

Long term club planning (https://github.com/RITlug/tasks/issues/63)

The club should network with other groups on campus.

action: Get involved in BrickHack in February. Can we be a resource at the event to help projects during that weekend?

ct-martin commented 5 years ago

@icflournoy: made some minor corrections (mostly spelling), thanks for posting

ct-martin commented 5 years ago

Updates:

jwflory commented 5 years ago

Email is working how it is supposed to and not how I was concerned it might

What do you mean? Is forwarding working for some lists?

Website has PRs for PDF embeds, an Events section, & deprecating announcements.

:tada: :100: :tada:

ct-martin commented 5 years ago

@jwflory see the original item:

Does the mailing list get automatically updated based on membership status? ie. will new members get emails?

Tjzabel commented 5 years ago

Do we still want to schedule additional eboard meetings?

icflournoy commented 5 years ago

2018-10-31 Eboard Meeting

jwflory commented 5 years ago

As an update, we planned the #63 discussion for a two-hour special topic meeting on December 1st, 4pm-6pm. Notes specific to that meeting will go into #63.

Tjzabel commented 5 years ago

@RITlug/eboard-current Is there a possibility of moving this meeting to 3-5pm EST?

jwflory commented 5 years ago

@Tjzabel I can do that time.

jwflory commented 5 years ago

Discussed in 2018-11-28 meeting.

We officially bumped the time back to 15:00-17:00 and we will meet in the MAGIC Suite of the new MAGIC building at RIT. Note you may need to use the Gannet entrance to get there since it's a Saturday and the building might be locked.

Tjzabel commented 5 years ago

@ct-martin Is this something you would still like to do?

We are at the end of the semester, and I'm not sure what the status of this issue is. We can either close out the issue, rename it to reflect a more specific purpose, or just remove the "review at meeting" label.

Tjzabel commented 5 years ago

Do we want to have an infrastructure meeting at some point to go over the current status of IPs and such?

ct-martin commented 5 years ago

@Tjzabel the last items for this issue was the meeting we had this weekend. We can talk in eboard about meeting ITS today. If we want to do anything else, that's beyond the scope of this issue and a new one should be filed.