Emails need to be scheduled via Eventbrite ahead of each session.
Emails
There are up to 5 emails that need to be scheduled for this course. There are parameterised .Rmd templates in the
emails/ directory which should be used to generate the contents of these emails in HTML for copy and pasting into
Eventbrite.
Schedule
File
Description
2 week reminder
attendance_reminder_email.Rmd
An attendance reminder to encourage participants who cannot attend anymore to cancel.
1 Week Reminder
setup_email.Rmd / setup_email_two_day.Rmd
A reminder of the setup instructions as well as information about the session platform and joining link (use appropriately to how course is being run).
4 Day Reminder
setup_email.Rmd / setup_email_two_day.Rmd
A reminder of the setup instructions as well as information about the session platform and joining link (use appropriately to how course is being run).
On the Morning
joining_reminder_email.Rmd
A reminder of the joining link.
Day After
feedback_survey_email.Rmd
A request to complete a survey.
Not all templates require all parameters but across all four email templates the parameters required are:
lead_instructor: name of the lead instructor
session_joining_link: link to the blackboard collaborate room (if teaching on-line)
event_date: the date of the session in ISO format (YYYY-MM-DD)
event_start_time: defaults to "10:00"
lunch_time: defaults to "13:00"
prefilled_survey_link: the unchanging part of the survey link containing the identifier of the date of course question to be pre-populated with the event_date parameter.
Knitting & Sending
To use these, open each .Rmd, edit parameters in the YAML header under params and knit to render to html. If you do this in
RStudio then you can select the "Knit on Save" option. Alternatively you can knit the document
with the following, assuming your currently located in the root of the repository directory and wish to knit the attendance_reminder_email.Rmd.
Emails need to be scheduled via Eventbrite ahead of each session.
Emails
There are up to 5 emails that need to be scheduled for this course. There are parameterised
.Rmd
templates in theemails/
directory which should be used to generate the contents of these emails in HTML for copy and pasting into Eventbrite.attendance_reminder_email.Rmd
setup_email.Rmd
/setup_email_two_day.Rmd
setup_email.Rmd
/setup_email_two_day.Rmd
joining_reminder_email.Rmd
feedback_survey_email.Rmd
Not all templates require all parameters but across all four email templates the parameters required are:
lead_instructor
: name of the lead instructorsession_joining_link
: link to the blackboard collaborate room (if teaching on-line)event_date
: the date of the session in ISO format (YYYY-MM-DD
)event_start_time
: defaults to "10:00"lunch_time
: defaults to "13:00"prefilled_survey_link
: the unchanging part of the survey link containing the identifier of the date of course question to be pre-populated with theevent_date
parameter.Knitting & Sending
To use these, open each
.Rmd
, edit parameters in the YAML header underparams
and knit to render to html. If you do this in RStudio then you can select the "Knit on Save" option. Alternatively you can knit the document with the following, assuming your currently located in the root of the repository directory and wish to knit theattendance_reminder_email.Rmd
.You can run this at the command line without starting an R session using the
-e
flag.The html content should then be copied (from the viewer or the generated HTML document) and pasted into the Eventbrite message content box.
Make sure to send a test message to yourself and to check each link prior to finalising the email.
Blackboard Collaborate Session
Organisations
openCOM - Research Software Engineering
,Create Session
and fill in the details as follows:git & GitHub through GitKraken - from Zero to Hero!
Guest role
is set toparticipant
create
, this will create the session link, make a note of this for the emails.Checklist
Complete as necessary (dependent on what has been created in the past).
Tick off tasks as they are completed or if they are not required.
attendance reminder email (2 weeks prior)set up blackboard sessionOnce all tasks are complete, please close issue.