Feature request: Limit number of responses on the survey

[jrattanpal]

This can limit the number to 1 or more; whatever that admin desires. It'll be 0 for unlimited.

• Create a custom number field to set max number of survey responses
• Create a trigger on "Surveys Taken" object on "insert"
• Check values in the associated Survey record (hence cannot use Record Flow Trigger): Check if "Completed Survey >= Allowed Survey (new field)", If Yes then set "Publically Available" field to false

[dschach]

Do you want to hide the survey publicly or to hide AND fully prevent any additional submissions? Do we have a checkbox that says that the survey is open for submissions? If not, that's a good feature. So I'd use a check on the Surveys Taken object (yeah, a trigger may be necessary at this time, though a count of collection items may be possible in a flow) and uncheck publicly available and open for submissions when we hit the number.

[jrattanpal]

I have to test this but following is what I was thinking:

• Add a "rollup summary" field on Survey from "Survey Taken" (to count number of surveys taken)
• Add a custom field on max allowed number of surveys (0/empty for unlimited)
• There are 2 options to "close" the survey. 1) add a trigger on survey taken to uncheck "Publically available" when that limit reaches. I think it will be "after insert" so rollup summary is calculated. 2) Add a check in "ViewSurveyController" (which displaying the survey). We will check if max surveys have been completed. If yes then we will show message that "This survey has been closed"

I think that maybe the easiest and mix of no-code/code solution where admin can easily control how many survey responses are allowed.

If this is for, say, a case then admin can make 1. After customer has completed it, survey will close