Reimbursement request procedure

[lufthans]

Reimbursement request procedure

• requester opens a GitHub issue which includes the amount requested and whether there is a deadline
• requester tags the issue with both the finance committee and the requesting committee, also the conference year if it is relavent
• finance committee will review by the next meeting (at the latest) and respond in the GH issue with the decision
• once the purchase has been made
  • requester posts a copy of the receipt in the Google drive reimbursements folder
  • OK to redact sensitive info ( address, credit card info, etc )
  • requester responds to GH ticket with the amount to be reimbursed
• finance committee chair responds on the GH issue with the date the reimbursement was issued or with a request for more information
• requester closes the GH issue once the reimbursement has been received

If there are any questions email the finance committee.

[altsalt]

From https://github.com/SeaGL/organization/commit/7210b52dac6c49c472f70ca032b6430fdeaee559,

- [ ] create GH issue templates that document how they should be used (der.hans, AJ)
  - is this a wish to have or a must have?
  - Salt: wish to have for this year, must have in terms of on-going documented processes