Reserving a room, registration, and setting start/end times.

[bsmith89]

On Mon, Nov 28, 2016 at 12:47 PM, Scott Martin wrote:

OK, I've got Shapiro 4041 reserved from 8am-1pm on 12/14 and 12/15.

I'm imagining that the workshop goes 8:30-12:30 on Day 1 and 9-12:30 on Day 2. The extra 30 minutes on the 14th will be for installation and setup. And the buffer built in to the reservation will be for setup/teardown.

That's usually an open computer lab on the 4th floor of Shapiro, so you can swing by and have a look to see if it will be adequate to your needs. Max capacity is 35-ish,

This sounds like the perfect number.

and there are Windows workstations for every seat (participants can bring their own laptops, of course.

I'm inclined to try and find a room without workstations, since we want learners to use their own laptops. If that's too much trouble, though, 4041 will be fine.

Once we have a working description of the session, I can get registration set up in the TTC system, which will handle waitlists for us and also give us some additional advertising on the Library's workshops page.

[bsmith89]

On Tue, Nov 29, 2016 at 1:15 PM, Meghan Duffy wrote:

I think it's often very hard to find rooms on central campus. We hosted the first WiSE workshop on North Campus because we couldn't figure out a good central campus space.

Thoughts, @pschloss ?

[pschloss]

I'm afraid all I know about is in Furstenberg, which is generally free, but it is on the Med School campus.

[bsmith89]

@celticelk Is Furstenberg a non-starter for you, Scott? It would be a bit of a schlepp in the mornings, but I think the setup is more conducive to a SWC workshop.

@pschloss What do we need to do to find out if that room is open on the mornings of the 14th/15th?

[pschloss]

I suspect Carrie or Mike, outside of Tom’s office, would be able to schedule it for you.

Pat

On Dec 5, 2016, at 11:26 AM, Byron Smith notifications@github.com wrote:

@celticelk https://github.com/celticelk Is Furstenberg a non-starter for you, Scott? It would be a bit of a schlepp in the mornings, but I think the setup is more conducive to a SWC workshop.

@pschloss https://github.com/pschloss What do we need to do to find out if that room is open on the mornings of the 14th/15th?

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[celticelk]

I'm not particularly invested in any location. If you want to target LSA/Rackham departments, you might consider whether a Med School location is an additional barrier to their attendance. I'll also need a native guide to help with the scheduling process.

On Dec 5, 2016, at 11:26 AM, Byron Smith notifications@github.com wrote:

@celticelk https://github.com/celticelk Is Furstenberg a non-starter for you, Scott? It would be a bit of a schlepp in the mornings, but I think the setup is more conducive to a SWC workshop.

@pschloss https://github.com/pschloss What do we need to do to find out if that room is open on the mornings of the 14th/15th?

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[bsmith89]

I've got Furstenberg 2754 (2nd floor of Med Sci II) reserved 8a-1p both days, so I'd say that's our option 2.

• Shapiro 4041
  • (Pro) Centrally located
  • (Pro) Easy to find
  • (Pro) Convenient location for Scott (Jackie?)
  • (Con) Desktop computers may be in the way (both visually and for learner's laptops)
• Furstenberg 2754
  • (Pro) Convenient location for Byron
  • (Con) May be out of the way for many learners
  • (Con) Can be hard to find

Thoughts?

Based on what I know now, my vote would be for Furstenberg.

[celticelk]

Using Furstenburg is fine with me. What's the seating capacity there? I need a number to attach to the registration system entry.

[bsmith89]

Capacity is 30 and this would be a fairly hard limit due to the arrangement of desks.

In any case, I still think we should over-book (or fill the waitlist) if we can.

The room is set up as a laboratory space, although I think it will be fine for a workshop, too.

[celticelk]

OK, here's the description I synthesized from the webpage (and what is the visible URL for that page?):

This workshop will present some basic techniques in working with the Python programming language and the Jupyter Notebook for data analysis. Topics covered may include: using libraries, working with arrays, reading and plotting data, creating and using functions, loops and conditionals, and defensive programming.

This is a two-day workshop; registering once will register you for both sessions.

Attendees are expected to bring a laptop computer with specific software pre-loaded, and to abide by the Software Carpentry code of conduct. For more information on these and other issues related to the class, please see URL.

[bsmith89]

That looks just about perfect to me.

Maybe remove the "may" from the second sentence.

You could reword the first sentence to: "The workshop will introduce learners to the Python programming language and Jupyter Notebooks for data analysis." (with the link, if that's possible)

[celticelk]

OK, I'll get this in motion. Byron, could you change the venue info on the website so that it's in accordance with the registration announcement? I'll shoot you the registration URL when I get it, and we can add that to the site as well.

[bsmith89]

Yep. I'll update the site right now.

On Tue, Dec 6, 2016 at 11:56 AM, celticelk notifications@github.com wrote:

OK, I'll get this in motion. Byron, could you change the venue info on the website so that it's in accordance with the registration announcement? I'll shoot you the registration URL when I get it, and we can add that to the site as well.

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[bsmith89]

We'll need a description of how to get to the room. I will draft that for the pre-workshop email.

[celticelk]

Registration is up: http://ttc.iss.lsa.umich.edu/ttc/sessions/introduction-to-python-and-the-jupyter-notebook/

[celticelk]

@bsmith89 @aerenchyma If you haven't already done this, you can access current registration info from https://ttc.iss.lsa.umich.edu/ttc/sessions/my-sessions/

@pschloss Do we have a standard protocol for paying for coffee? I see that there's a coffee break in the schedule, and I'm assuming that we're paying for coffee and I should set it up with the cafe in Taubman.

[pschloss]

I have a shortcode that you all can use to pay for bagels and coffee. There's a Bruegers in the hospital. Also, you could have people get coffee from Taubman. I wouldn't feel the need to fill everyone's coffee needs for the entire workshop, mainly give them time to get up and move around.

[celticelk]

I'm perfectly happy not to set up coffee delivery, if there's not a strong feeling that we should provide coffee. Anyone?