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UNH-OE / chase-lab

Repository for the Chase ocean engineering lab.
https://github.com/UNH-OE/chase-lab/wiki
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Develop storage policy #3

Open petebachant opened 8 years ago

petebachant commented 8 years ago

To avoid the giant annual cleanup effort, a storage policy should be developed and enforced. The goal is to reach a steady state, where stuff coming into the lab must be balanced by stuff moving out.

Some example policies

  1. None (current): Find an empty spot for your stuff and keep it there until someone complains.
  2. Tag-your-stuff: Put a tag with contact information on your stuff so someone knows not to take your stuff and who to complain to if it's in their way.
  3. Lease-your-space:
    • Floor and shelf spaces are marked off and identified/indexed (example spreadsheet).
    • Students and faculty "lease" space for their project for a finite time, after which the space must be emptied, which could mean disposal, or moved to a "public supply area," which also has a finite capacity.
      • Faculty could have some "owned" space as well.
    • There are "lost and found" and public supply areas that when filled, are limited by disposing or scrapping materials within.
petebachant commented 8 years ago

This policy could be written at https://github.com/UNH-OE/chase-lab/wiki/Storage

wosnik commented 8 years ago

I think under the current model we are moving to the 3rd option.

wosnik commented 8 years ago

Hey Pete

I think we can solve most of the issues with me just being involved and building relationships with people. And by having a director that's interested in maintaining order in the space. Relationships are more likely to build a sense of community and common regard. Which would lead to people having more respect for each other and the space.

The space is a mess because it had no real oversight.

petebachant commented 8 years ago

I agree that will help, but I think you have too much faith in us students!

I also think people will respect the space when they are accountable for a clearly-defined chunk of it. For example, imagine the floor is taped off in a grid, and you notice there is junk overflowing out of spot A5 or something. Anyone could look up in the database and see who to get in touch with. Or, if their "lease" is up, it would be easy to know if it's okay to clear it out.

Another part of the policy could be that anything left out in a public space, e.g., a workbench, is free game. This would

  1. Incentivize people to not leave stuff in shared spaces
  2. Enable others to mercilessly clean shared spaces if they felt so inclined
jcahern commented 8 years ago

i have faith in myself!

I think we need both. I'm currently working on the relationship side and determining how the space is used and how it should be divided. but most of that will prob be decided without me.

the space can't be operated on autopilot under those set of rules. human behavior just doesn't conform. interaction is based on relationships.
an ethic of community will do a lot to solve the same problem. for example what if someone is in a hurry and pulls in and drops off some stuff and then goes to park in b lot but by the time they get back someone got to'd that there's stuff in their space so they threw it in the dumpster. strict conformance to rules by itself will not solve the problem. it will make people more territorial and devisive. but if everyone feels like they are being treated fairly and their space is respected it should result in better collegiality. we need a space policy but also cultural change.

On 3/25/2016 10:47 AM, Pete Bachant wrote:

I agree that will help, but I think you have too much faith in us students!

I also think people will respect the space when they are accountable for a clearly-defined chunk of it. For example, imagine the floor is taped off in a grid, and you notice there is junk overflowing out of spot A5 or something. Anyone could look up in the database and see who to get in touch with. Or, if their "lease" is up, it would be easy to know if it's okay to clear it out.

Another part of the policy could be that anything left out in a public space, e.g., a workbench, is free game. This would

  1. Incentivize people to not leave stuff in shared spaces
  2. Enable others to /mercilessly/ clean shared spaces if they felt so inclined

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petebachant commented 8 years ago

I have faith in you too John!

wosnik commented 8 years ago

I think we need a well-defined general structure, i.e., what goes where, and defined usage spaces, i.e., workbenches and shelf space given to certain senior projects, storage space given to PIs etc. I’m for marking certain floor areas that must be kept clear at all times, but other than that “project space” is a bit of a moving target (example: the ROV room that had to be built a couple years ago, and everything around it had to move…)

Generally speaking I would like to operate under a culture of “continual improvement”:

Martin

petebachant commented 8 years ago

w.r.t flexibility my thoughts were that you could allocate multiple adjacent storage space "units" for projects as necessary. People could work on their stuff in a shared area, but if they're not present, everything must be put away in their "owned" space. In other words, don't leave your stuff on a shared workbench when you leave for the day. This seems like a rigid policy but I think it's the simplest option. Otherwise the management will spend a lot of effort dealing with corner cases and exceptions, tracking people down to find out whose stuff is what, and probably moving stuff that might be important to someone.

Anyway, does anyone want to take a stab at drafting up a storage policy at https://github.com/UNH-OE/chase-lab/wiki/Storage?