ChaitanyaGudimalla
commented
6 months ago Minutes of Meeting (MOM) Date: February 5th, 2024 Attendees: Chaitanya Jyothi Gudimalla, Aishwarya Sri Pati, Vamsi Krishna Yamani
Mode: In-person
Agenda: Review and finalize the team contract. Discuss and plan project requirements for the upcoming sprint.
Meeting Summary:
Team Contract Review:
- The team reviewed the drafted team contract and discussed each section in detail.
- Expectations regarding time commitment, punctuality, and communication channels were clarified.
- Responsibilities for project management, documentation, testing, and development were assigned according to the team contract.
- A consensus was reached on the meeting schedule, communication platform, and conflict resolution process outlined in the contract.
- All team members agreed to the terms and signed the contract.
- Captured a snap of the first meeting.
Project Planning:
- Functional requirements were discussed based on the user stories formulated earlier.
- User stories were prioritized considering their impact and effort required for implementation.
- Six user stories were identified, and their prioritization ranking was documented.
- The team agreed to focus on the top two user stories for the first sprint, considering the available resources and sprint duration.
- Tasks were identified for each user story, and effort estimation was performed to determine workload distribution.
- Dependencies among tasks were identified, and milestones were set to track progress.
- The GitHub Project board was updated with the selected user stories, tasks, and milestones for the sprint.
Action Items:
- All team members to review and sign the finalized team contract.
- Chaitanya to create a PDF version of the signed team contract and upload it to Webcourses.
- Aishwarya to ensure that the team's communication platform (Teams) is set up and functional for all members.
- Vamsi to update the GitHub Project board with the selected user stories, tasks, and milestones for the sprint.
- Chaitanya to schedule a recurring 1-hour meeting for the team, preferably at a time convenient for all members.
Next Meeting: Sprint Planning Meeting for Week 2 on February 12th, 2024, at 4:00 PM.
VamsiRagnar
Purpose The "Meeting Notes" issue is created to effectively track and document important discussions, decisions, action items, and other relevant information from project meetings. It serves as a centralized repository for organizing meeting summaries and ensuring transparency and accountability within the team.
Structure We will follow a standardized template or structure for capturing meeting notes. This includes sections for meeting agenda, attendees, key discussion points, action items, and next steps. The template will be updated and refined based on the evolving needs of the project.
Meeting Schedule Our meeting schedule is as follows:
Daily Scrum: Teams, Every day 5:30 pm to 5:40 pm Sprint Planning: In-person, Every Monday 4 pm to 5 pm Sprint Retrospective: In-person, Every Monday 3:45 pm to 4 pm
Collaboration and Participation We encourage all team members to actively contribute to the meeting notes by adding their insights, updates, and action items directly to the issue thread. Collaboration and participation are essential for maintaining clear documentation and fostering a productive team environment.
Accessibility and Transparency The meeting notes will be accessible to all project stakeholders, and the issue link will be shared or appropriate permissions granted to ensure transparency in communication. This enables everyone to stay informed about project developments and decisions.
Continuous Improvement We will regularly review the effectiveness of the meeting notes process and solicit feedback from team members on how it can be improved. Iterations on the format, structure, and content will be made based on lessons learned and project needs.