Closed santanainniss closed 9 months ago
Yay! So currently, I'm using the following format, which follows the outline of the agenda, but only documents certain components. Notes following this format: https://make.wordpress.org/marketing/2023/03/01/notes-global-marketing-team-meeting-14-february-2023/
Meeting prep links, names of meeting lead and note-taker, and a link to the starting post from the Slack meeting.
Marketing team specific information, not necessarily tied to a ticket
To keep this from being a second list of GH tickets, I am proposing we only note any tickets that had discussion in the meeting thread. We don't need to say "who said what", but summarize the discussion (folks can go read the thread if they want specifics).
One item for each topic started in the open floor period. I propose that this is a summary of the discussion or announcement only. I also propose that this does include names so we can refer back to that person for future GH tickets or other expansion.
Time of the next meeting and link to that meeting prep GH issue.
List of names and wp.org handles of folks who checked in on the Attendance thread for contribution documentation purposes. I propose we put both folks' name and wp.org handle so we can associate the two names whenever possible.
I am also currently considering the meeting to be "closed" on the day before the next meeting, which would mean we would finish the notes on the day before the meeting to be sure to gather all feedback. (I was late publishing this week's notes, but ideally they would be posted on the day before the meeting.)
Related, but not this exact topic: We have not been posting an agenda for 2023, but some (ahem! Courtney), has recommended that we do. Just noting here for discussion's sake, as they are related, particularly the publishing timeframe.
It helps remind folks a meeting is coming up
I'm mainly stuck right into the Documentation Team and we publish agendas and meeting summaries as blog posts. Here are a couple of examples for inspiration and/or to get a glimpse of how another Make team is handling it:
I really appreciate the shorter and concise format of the latest meeting notes published (https://make.wordpress.org/marketing/2023/03/14/notes-global-marketing-team-meeting-5-march-2023/) and that they don't go into so much detail. In this regard, I particularly liked the "Marketing Project and Task Discussion" section.
From a reader's point of view, I think it makes it much easier to scan through the notes and see the most important discussion points, conclusions, or action items at a glance.
We have been using the current notes format for a while, I think we can probably close this out and reevaluate at the end of the year.
Closing this out, as we've got a notes format set for now.
Team Reps met to review and consolidate the consistent themes from GitHub Discussion 148. That discussion is now locked. Thank you and props to all contributors that joined the discussion. It's these discussions that move our team forward!
An example of the notes structure being tested can be found here: https://make.wordpress.org/marketing/2023/02/21/notes-for-the-global-marketing-team-meeting-14-february-2023/
This issue is to collect feedback on the new notes format. Comment feedback below or directly on the posted notes. We will iterate again after a feedback period of at least 60 days.
Discussed in https://github.com/WordPress/Marketing-Team/discussions/148