Auto-notifier of new local WordCamp site to old local WordCamp site subscribers

[ghost]

Imported from https://meta.trac.wordpress.org/ticket/4058 Created by @camikaos:

create a way to auto-notify subscribers from a past WordCamp site that a new WordCamp is happening and they should subscribe to the new site for news. Example 500 people subscribe to WordCamp NYC 2018. It’s safe to assume that those local folks very well may want to know when another local WordCamp happens but the organizers may not have access to post from the site. So when the 2019 site goes live is there a way for the system to tell the 2018 site to send out an update to subscribers linking them to subscribe to the new site? Thanks to Drew Jaynes for the suggestion

[ghost]

Comment by @garrett-eclipse:

In Canada due to the CASL regulations it would have to be the old site that sent the notification prompting them to subscribe to the new site/list. I'm not a lawyer but my understanding is it would be prohibited to just export/import that list to the new site and sent the notification from there. I think it's a great way to gain exposure for the new site, I mainly wanted to flag the liability to make sure the notification is sent by the original site/list and not from the new one. Cheers

[ghost]

Comment by slackbot:

This ticket was mentioned in Slack in #meta-wordcamp by ryelle. View the logs.

[ghost]

Comment by @ePascalC:

Adding some privacy thoughts here:

• If you did not CLEARLY ask for permission in the old WordCamp for it, you cannot contact them from the new WordCamp (opt-in)
• You probably have to indicate in the old WordCamp how long you want to keep the email addresses (until the next WordCamp? If this is not done, not sure you can 're-use' the emails.

But! It's a big yes from me to have a system where people can opt-in to know about future WordCamps!

[ryelle]

Comments from the linked slack convo:

One problem is, how will organizers know that it's happened, so that they don't publish a duplicate manually? yeah, it’s a good idea that will probably need a bit more thought (like when exactly should the notice go out, who gets it, etc)

My idea— this could be a post that's automatically posted to the previous year's site, maybe when the WordCamp post hits a certain status (like scheduled)? Then any organizer who might try to manually post would see the automated post on the site, and we can rely on Jetpack's subscriptions to send the email to people who've already opted in to contact from that site.

We'd need copy for this post/email, which would encourage folks to head over to the new site to re-subscribe.

[CdrMarks]

Can the automated post on the old site be posted a day of more after the new site is scheduled and there hasn't been a recent post on it? As an organizer, I have on our launch day to-do item a bullet point to post on the old site.

Maybe the delay is achieved using WP-CRON.

[ryelle]

I like that, give the organizers a chance to post something original 👍

[timiwahalahti]

Asked team input https://wordpress.slack.com/archives/C037W5S7X/p1690602702162179

[naokomc]

+1 to automated posting, but can we ensure the post text is translated into the site's language? That is, the old site can only automatically publish the post if the translation exists. Subscribers will be confused if they receive a notification not in their language after several months of the original event.

[dorsvenabili]

+1 to @naokomc comment about making the string (the text of the email) available for translation in https://translate.wordpress.org/locale/es/default/meta/wordcamp/ and only to send the email if the translation is available (otherwise people could take it as spam).

[mpc]

+1 to automated posting also