Overlapping HMIS Participation Records

[scampillo]

I am seeing this error with one program:

Overlapping HMIS Participation Records | High Priority | This project has more than one HMIS Participation record that covers the same time period. Please be sure you are ending any records that are no longer accurate before creating a new record.

This project's first HMIS participation period goes from 2022-05-01 to 2023-11-01, and the other participation period goes from 2022-05-01 to 2023-11-01. This project has more than one HMIS Participation record that covers the same time period. Please be sure you are ending any records that are no longer accurate before creating a new record.

From our vendor: not familiar with the flags that occur, so it might be helpful to submit a ticket for Eva to figure out why that is being flagged since it could be a bug. I know they have had those come up recently because I'm also not seeing the two error dates on the back end.

When I view the HMIS Participation - only 1 entry displays. (In playing around with this setting, I did create a second record, and deleted it.)

[kiadso]

Hi @scampillo

Just to rule out any export issues, can you go into your export zip file that you uploaded, find the HMISParticipation.csv, and search through it to be sure you don't have 2 identical records in there?

Also, this isn't important, just curious, did this project stop operating on 11/1/2023 and that's why the participation record is ended?

Thanks!

[scampillo]

There are 3 records: 813 990 1 5/1/2022 11/1/2023 9/30/2023 20:11 11/28/2023 11:41 1381 11/28/2023 11:41 21854 1034 990 1 5/1/2022 11/1/2023 11/28/2023 11:42 11/29/2023 15:39 1381 11/29/2023 15:39 21854 1035 990 1 5/1/2022 11/1/2023 11/29/2023 15:51 11/29/2023 15:51 1381 21854

Yes, the project ended. We use clarity, and it was displaying this banner, and I was trying to see if there was a way to not have it display. @.***

From: Genelle Denzin @.> Sent: Friday, December 1, 2023 6:56 AM To: abtassociates/eva @.> Cc: Campillo, Suzanne, HCSA, OHCC @.>; Mention @.> Subject: Re: [abtassociates/eva] Overlapping HMIS Participation Records (Issue #453)

Hi @scampillohttps://github.com/scampillo

Just to rule out any export issues, can you go into your export zip file that you uploaded, find the HMISParticipation.csv, and search through it to be sure you don't have 2 identical records in there?

Also, this isn't important, just curious, did this project stop operating on 11/1/2023 and that's why the participation record is ended?

Thanks!

— Reply to this email directly, view it on GitHubhttps://github.com/abtassociates/eva/issues/453#issuecomment-1836257883, or unsubscribehttps://github.com/notifications/unsubscribe-auth/BB7OZSAY25CVL22DLWLUCZTYHHVXLAVCNFSM6AAAAABACAHNXGVHI2DSMVQWIX3LMV43OSLTON2WKQ3PNVWWK3TUHMYTQMZWGI2TOOBYGM. You are receiving this because you were mentioned.Message ID: @.**@.>> This email was sent from an external source. If you do not know the sender, do not click on links or attachments.

[kiadso]

Ah ok- it looks like the deleted records are coming through in the CSV Export. Generally we don't see that. Please let your vendor know this is happening, it may be unintentional.

[kiadso]

Thursday we will be pushing an update that will exclude deleted records upon import. If your vendor is including deleted records intentionally, your issue will be resolved EOB Thursday. If they're doing it unintentionally and they correct it before Thursday, then your issue will resolve then. :) Thank you again for reporting this @scampillo

[kiadso]

Hi @scampillo

Eva is now ignoring deleted records so I'm going to close this, as this should resolve your issue.

Thank you!