Add content of all plenary sessions

[raosudha89]

• [ ] Add slideslive id for all plenary sessions

• [ ] Add rocketchat ID for all QA sessions of plenary

• [ ] Add zoom link for livestream

• [ ] Replace 'speaker/institution' with 'presenter' for non-keynote items in plenary session.

[raosudha89]

From previous issue:

• [x] Rename the "Speakers" to "Plenary Sessions" in the page title
• [x] Order the sessions by time (I didn't do the PST / GMT conversion)
• [x] Gather the necessary information to be displayed. Can you make a list? I'll send an email to our program chairs and cc you to get those information.

Also, I'm thinking instead of opening a new page for each plenary session, can we make those as a collapse cards? (https://getbootstrap.com/docs/4.3/components/collapse/) In this way, the audience will stay on the same page for the whole plenary sessions on this day. (Just like a physical room experience). But let's first get the basic version working and come back to this when we have time, unless you already know an easy way to do it. Feel free to create another ticket if you feel you need some additional volunteers to work on this together.

[georgepar]

hi @raosudha89. do you have an excel with this information?

[hao-fang]

@georgepar Can you first put some dummy string for the SlidesLive ID, RocketChat channel name, and Zoom links? We will need to add those once we gather all the information.

[raosudha89]

@georgepar Since this is high-priority and needs to be done before the dry-run on Friday, I want to also work on this. Can you tell me what exactly are you working on and I can maybe work parallely on other things?

[raosudha89]

I didn't realize that @georgepar is in a different timezone. Apologies for rushing you on this.

I have created a PR https://github.com/acl-org/acl-2020-virtual-conference/pull/209 for adding slideslive link and rocketchat channel to plenary sessions.

I tried to use collapse cards instead of opening the plenary information in the new page. But I realized that with the bio+abstract information for keynote, the collapse card becomes too large. So I reverted back to opening up a new page for each plenary session.

@hao-fang let me know if that is okay.

[hao-fang]

I didn't realize that @georgepar is in a different timezone. Apologies for rushing you on this.

I have created a PR #209 for adding slideslive link and rocketchat channel to plenary sessions.

I tried to use collapse cards instead of opening the plenary information in the new page. But I realized that with the bio+abstract information for keynote, the collapse card becomes too large. So I reverted back to opening up a new page for each plenary session.

@hao-fang let me know if that is okay.

@raosudha89 That's good -- we just want to have something working for now. Everything else can be "Website Enhancements".

[georgepar]

@raosudha89 yeah I'm on EET :) sorry for the confusion.

I will continue with this today and see what else needs to be done

[hao-fang]

@georgepar I have send an email to PCs and cc'd you to ask for descriptions of individual plenary sessions.

Meanwhile, can you add the speaker/host information to each session based on the table below?

Title	Authors	Type
Rewriting the Past: Assessing the Field through the Lens of Language Generation	Kathleen McKeown	Keynote
TBD	Josh Tenenbaum	Keynote
Test of Time Awards 2020	Barbara Di Eugenio	Test of Time Awards
Opening Remarks	Dan Jurafsky, Joyce Chai, Natalie Schluter, Joel Tetreault	Opening Remarks
Closing Remarks	Dan Jurafsky, Joyce Chai, Natalie Schluter, Joel Tetreault	Closing Remarks
Presidential Address	Hinirich Schütze	Presidential Address
NAACL 2021	Kristina Toutanova, Luke Zettlemoyer, Anna Rumshisky, Saif Mohammad	Conference Announcements
ACL 2021	Chengqing Zong, Thepchai Supnithi	Conference Announcements
EMNLP 2020	Bonnie Webber, Trevor Cohn, Yulan He, Yang Liu	Conference Announcements
COLING 2020	Donia Scott, Nuria Bel, Chengqing Zong	Conference Announcements
AACL 2020	Kam-Fai Wong, Kevin Knight, Hua Wu	Conference Announcements
Lifetime Achievement Award - Speech		Lifetime Achievement Award
Lifetime Achievement Award (LAA) - Introduction of the recipient	Hinirich Schütze	Lifetime Achievement Award
Distinguished Service Award (DSA) - Introduction of the recipient	Hinirich Schütze	Distinguished Service Award
Distinguished Service Award (DSA) - talk by the recipient		Distinguished Service Award
Announcement/Introduction BP Awards	Joyce Chai, Natalie Schluter, Joel Tetreault	Best Paper Award
ACL 2023 Call for Bids	Tim Baldwin	Conference Announcements

[hao-fang]

July 6

July 7

July 8

[hao-fang]

Here is the new instruction after today's meeting.

• We will not expose Zoom links to the public now. Everyone will ask questions in RocketChat #live channel and the co-host of the Zoom meeting will pick up questions and ask the speaker (like an interview).
  • [x] Remove zoom_link field fromPlenarySession dataclass in sitedata.py
  • [x] Remove zoom_link field from plenary_sessions.yml
• Opening Remarks & Presidential Address. These two are pre-recorded talks. No QA. No RocketChat channel.
  • [x] Add the presentation ID to plenary_sessions.yml. You can find it below from the SL_PRESENTATION_ID below.
• Keynote 1 by Prof. Kethleen R. McKeown.
  • [x] Make sure the zoom link is removed
  • [x] Add the presentation ID to plenary_sessions.yml
• Business Meeting Q&A.
  • [x] Add pre-recorded talk (Slidelive ID: 38931397) (which will not be livestreamed by SlidesLive to the webpage).
  • [x] Ask PCs about Zoom or pre-recorded talk(s). (for virtual chairs, volunteers can ignore this)
  • [x] Check with PCs about where to find these pre-recorded talk(s). (for virtual chairs, volunteers can ignore this)
• Lifetime Achievement Award. NO RocketChat. We will have a QA session, but questions will be asked in the #live channel.
  • [x] Do NOT add the presentation ID to the plenary_sessions.yml -- it will be announced during the conference, and we will add the video after it is announced.
• Distinguished Service Award & Test of Time Awards. Same as Lifetime Achievement Award.
  • [x] We should split these two into individual cards.
• Review Meeting Q&A. Exactly same as Business Meeting.
  • [x] Add pre-recorded talk (Slidelive ID: 38931398) (which will not be livestreamed by SlidesLive to the webpage).
  • [x] Check with PCs about where to find these pre-recorded talk(s). (for virtual chairs, volunteers can ignore this)
• Keynote 2 by Prof. Josh Tenebaum. Same as the Keynote 1.
  • [x] Make sure the zoom link is removed.
  • [x] Add the presentation ID to plenary_sessions.yml.
  • [x] Follow up with PCs on June 30 about the details. (This is the deadline set for the talk). (for virtual chairs, volunteers can ignore this)
• Best Paper Award Ceremony.
  • [x] Do NOT add the presentation ID to the plenary_sessions.yml -- it will be announced during the conference.
  • [x] No QA. No RocketChat.
• Future Conferences
  • [x] No speaker. (Remove TBD)
  • [x] No QA. No RocketChat.
  • [x] Add pre-recorded talk (Slidelive ID: 38931397).
  • [x] Ask SlidesLive to provide a single video instead of 5 videos for this. (for virtual chairs, volunteers can ignore this)
• [x] Fix the typos Hinirich Schütze to Hinrich Schütze in plenary_sessions.yml.
• [x] Make sure each plenary session page shows all necessary information and the layout looks good.
• [x] https://virtual.acl2020.org/plenary_sessions.html#tab-july6 Live QA: 15:45-15:15 GMT change to 15:15-15:45 GMT
• [x] after completing all above items, check that the time zone (UTC/GMT) in this file : https://github.com/acl-org/acl-2020-virtual-conference-sitedata/blob/1aa7c02d41d60108af641beaa373e6916305fff6/overall_calendar.json matches with https://virtual.acl2020.org/schedule.html. If not, fix the json file to match with the schedule page.
• [x] Go to https://virtual.acl2020.org/plenary_sessions.html and check whether the errors mentioned here https://docs.google.com/document/d/166Ax5iSQpJdQAQSYLA-s2N44OiYA6KJu9guIWraFKEo/edit?usp=sharing has been all fixed.
• [x] Open individual pages and check if the session details & videos are correct. @hao-fang thinks some of them are wrong.
• [ ] Check the sitedata_acl2020/overall_calendar.json file for all plenary sessions to make sure a) all links are correct and b) the schedule are correct. Some of them are broken now.
• [x] One thing currently missing is that the review meeting and the business meeting both have several on-demand videos. SlideLive should have those videos. You can check out SlideLive schedule for details: https://docs.google.com/spreadsheets/d/1BbjMuZyROC973mukGks45h4bwZwDziJmv8B1RNLfz1Q/edit#gid=1392954526

Submission ID	Title	Authors	SL_PRESENTATION_ID
8000	Rewriting the Past: Assessing the Field through the Lens of Language Generation	Kathleen McKeown	38929460
8001	TBD	Josh Tenenbaum	38929461
8003	Test of Time Awards 2020	Barbara Di Eugenio	38929462
9000	Opening Remarks	Dan Jurafsky, Joyce Chai, Natalie Schluter, Joel Tetreault	38929463
9001	Closing Remarks	Dan Jurafsky	38929464
9002	Presidential Address	Hinirich Schütze	38929465
9003	NAACL 2021	Kristina Toutanova, Luke Zettlemoyer, Anna Rumshisky, Saif Mohammad	38929466
9004	ACL 2021	Chengqing Zong, Thepchai Supnithi	38929467
9005	EMNLP 2020	Bonnie Webber, Trevor Cohn, Yulan He, Yang Liu	38929468
9006	COLING 2020	Donia Scott, Nuria Bel, Chengqing Zong	38929469
9007	AACL 2020	Kam-Fai Wong, Kevin Knight, Hua Wu	38929470
8002	Lifetime Achievement Award - Speech		38929471
8004	Lifetime Achievement Award (LAA) - Introduction of the recipient	Hinirich Schütze	38929472
8005	Distinguished Service Award (DSA) - Introduction of the recipient	Hinirich Schütze	38929473
8006	Distinguished Service Award (DSA) - talk by the recipient		38929474
7000	Announcement/Introduction BP Awards	Joyce Chai, Natalie Schluter, Joel Tetreault	38929475
9008	ACL 2023 Call for Bids	Tim Baldwin	38929476