Tutorials page

[hao-fang]

Number of Volunteers: 2

We have 8 tutorials in total. Besides the website development, we need to have a volunteer to collect necessary information from tutorial chairs.

[raosudha89]

The main page of tutorials should contain the following:

• [x] A high-level explanation of how to get the best experience of attending a tutorial virtually.
• [x] Overall schedule of the tutorials (https://acl2020.org/program/tutorials/). There will be several parallel tracks. More information can be found in the July 5th tab of this spreadsheet
• [x] Link to each tutorial
• [ ] Add a note about limited use of zoom session for Q&A: There is a 300 person limit on zoom session. So ask attendees to visit the zoom link only if they have a question. Otherwise, they can view the Q&A session live embedded into the virtual conference website.

Some tutorials have both live sessions and pre-recorded talks. Whereas some others have only pre-recorded talks. Depending on that, each individual tutorial page should include following:

• [x] SlidesLive video of pre-recorded talks
• [ ] Zoom link for live session
• [x] RocketChat link

[sgdgp]

@hao-fang @raosudha89 Should I use the template of the "Workshops" page to list out the tutorials ?

[hao-fang]

@sgdgp Yes, let's use that template.

[raosudha89]

@sgdgp : I am currently working on the tutorials page. I will list out the tutorials and assign specific tasks under it for you. I will tag you here with those tasks. Thanks.

[raosudha89]

• [x] Create RocketChat channel for each tutorial @hao-fang: How can I create new channels on RocketChat? Do I have the permission?

[raosudha89]

@sgdgp and @hao-fang

I have created a basic tutorial page with all tutorial information added to it. Please review https://github.com/acl-org/acl-2020-virtual-conference/pull/109

• [ ] Next, we need to think of a way to show the schedule of tutorials since some tutorials are occurring twice and some are occurring only once. Check this https://acl2020.org/program/tutorials/

[hao-fang]

• [x] Create RocketChat channel for each tutorial @hao-fang: How can I create new channels on RocketChat? Do I have the permission?

@raosudha89 Yes, you have the permission to create channels. Let me know if it doesn't work. I've also sent an email to our committee about RocketChat channels. You can find some explanation there.

[sgdgp]

@raosudha89 which task should I focus on in this issue ?

[raosudha89]

@sgdgp I think the next task here it to customize each tutorial page (e.g. https://virtual.acl2020.org/tutorial_T1.html), since not all tutorials have the same format this year.

Here is the per tutorial information https://docs.google.com/spreadsheets/d/1aUIrybF8vkIMSXLcEReD6jIBHMPy8PGNFj3M3TMIZgc/edit#gid=936853935

• If a tutorial has pre-recorded video: Add the slideslive embedding code to add the video
• If a tutorial is entirely live: Add a link the zoom session and slideslive embedding that shows the live session
• All tutorials should include RocketChat session. But Maybe we should decrease the size of the RocketChat window?

[sgdgp]

@raosudha89 Ok. I will work on this.

[raosudha89]

@sgdgp Is there any update on this? Just checking to see if you need help. We plan to do a dry-run of the website this Friday. So it would be helpful if we could get this done before that.

[hao-fang]

I did some changes on the page https://virtual.acl2020.org/tutorial_T1.html But I didn't deal with the live vs. pre-recorded. We need to check with SlidesLive to see what kind of URL they will provide us for the livestream.

[sgdgp]

@hao-fang @raosudha89 Sorry for the delay. I am working on this currently. I see that the rocketchat rooms for the tutorials are not created yet. I see a reference to create rooms from #38. I will try that. Could you send me the dummy account credentials used to create the chat rooms for papers ?

[hao-fang]

@sgdgp I've sent the account information to you.

[sgdgp]

@hao-fang I created channels for the tutorials. But I mistakenly created the first set with names "tutorial-1" instead of "tutorial-T1". Do I have permission to delete channels ?

[hao-fang]

@sgdgp Yes -- you can delete those with the acl2020-admin-bot.

[sgdgp]

Done

[raosudha89]

Closing this as basic tutorial page is done. Creating a new issue for customizing each tutorial page (https://github.com/acl-org/acl-2020-virtual-conference/issues/216)