AWS Cognito User Pool Management

[hao-fang]

• [x] Email template
  • [x] The account email points to https://virtual.emnlp.2020.org which should be https://virtual.2020.emnlp.org instead.
  • [x] The login instruction doc is here, which you should adapt for EMNLP2020. You also need to update the link in the email.
  • [x] The links to blogpost in the "Other useful links" should be updated
  • [x] mailing list address (not sure if the capitalized EMNLP works)
• [x] Double check the password requirements. It seems that it only has letter + number, which should be good. There were some confusion during ACL2020 because we by default requires special characters so it would generate period, quotes which are easy to miss.
• [x] AWS SES configuration. The current email comes from no-reply@verificationemail.com. This is not going to work in practice. You should follow instructions here to switch to the SES email.
  • [x] You will need to register an email account. We used acl2020virtual@gmail.com, but you should double check with @desilinguist since we may be able to use @aclweb.org or @emnlp.org?
  • [x] Don't forget to choose "yes" to "Do you want to send emails through your Amazon SES Configuration?", as indicated in Step4.6.
  • [x] We didn't set a custom REPLY-TO address during ACL2020, but you might consider to add the helpdesk mailing list.
• [ ] Import registered users. A volunteer can probably be in charge of this.
  • [ ] The code is here. You may need to adapt some based on the new EMNLP configuration.
  • [ ] It also depends on the file format provided by Priscilla, so you need to check with her first to see how registration is handled for EMNLP2020.
• [ ] Handle registration during the conference
  • [ ] We used Gmail forwarding + Zappier + AWS Lambda. There is no documentation, but we should be able to dig out the configuration on ACL2020's AWS account + Zappier account. This is relatively simple.
  • [ ] This also depends on the registration company, so check with Priscilla first.

References (for my own record):

• https://github.com/acl-org/acl-2020-virtual-conference/issues/48
• https://github.com/acl-org/acl-2020-virtual-conference/issues/57
• https://github.com/acl-org/acl-2020-virtual-conference/issues/53#issuecomment-649327363

[hao-fang]

Keeping track of remaining TODO here.

• [x] Get AWS login credentials from Nitin.
  • email sent, waiting for reply
  • I can login with my old VirtualAcl2020 account
• [x] Check the current list of users in the Cognito pool.
• [ ] Re-create account accounts for RocketChat core team members.
• [ ] Clean up RocketChat users.
• [ ] Get the list of users registered before Nov. 10 from Priscilla.
  • email sent, waiting for reply
• [ ] Test the cognito_users.py script with the new file.
• [ ] Run the script to import registered users.
• [x] Set up Zapier + AWS Lambda
• [x] Tell Priscilla to configure the email forwarding
• [x] Ask Priscilla to send another bulk of users