Getting the most out of the afternoon discussion

agbarnett commented 5 years ago

With up to 100 people coming, we really need to be organised in how we run the afternoon discussion session. The techniques we have so far are:

GoSoapBox which is great for running live polls; this makes sure everyone's voice is heard
Having a qualitative researcher (John Coveney) to facilitate the discussion

Other techniques we might try are:

World Cafe which claims to be a "a simple, effective, and flexible format for hosting large group dialogue". I need to read up on this.

Any other ideas?

VBOz commented 5 years ago

We have used Padlet a few times in the library/orei as a way to collate questions eg https://padlet.com/Sharron_Stapleton/authorqut. I'll ask around about other platforms. I really like the idea of having a qualitative researcher to facilitate. The other way of capturing ideas that I like is in pictures - which some people seem able to do in real time

VBOz commented 5 years ago

Also I see that the World Cafe includes Graphic recording - which is what I mentioned above http://www.theworldcafe.com/wp-content/uploads/2015/07/graphicBenefits.pdf Might be worth asking if any of the participants do this - or there seems to be a community of people who do this http://www.theworldcafe.com/key-concepts-resources/graphic-recording/

agbarnett commented 5 years ago

I had a meeting with the facilitators John and Karen today. Here are our ideas which will be refined by e-mail conversation.

We will start with the eight or ten most popular policies that came out of the questionnaire. Groups will then be assigned a policy and asked, "Based on what you've heard today, please list the benefits and risks of this policy. Are there ways that the benefits can be accentuated and the risks minimised?" Groups will be given 30 minutes to brainstorm. We'll then have 30 minutes for reporting back. We need to decide on eight or ten policies based on the amount of time needed. More policies means smaller groups which allows more people to get involved, but will take more time.

At the end of the meeting we will have a 15 minute session from two or three people from policy where they reflect on the proposed policies and how they might be taken forward.

VBOz commented 5 years ago

It's going to be a balance to make sure there is enough time for reporting back. Do you want to have two or three policies come out?

agbarnett commented 5 years ago

Ideally we'll have two or three "winning" policies at the end of the day that would be worth pursuing. I hope it won't be too rushed to get people to report back in such short time frames. With 100 people attending, we need to break them into reasonably small groups in order to let them contribute.

agbarnett commented 5 years ago

Some ideas from Karen Patterson

When people register in the morning I would have 10 sheets of paper with one policy listed at the top. I would then have 12 spaces for people to register their interest in that policy. Once the 12 spaces are taken up the group is full and people will have to register in another group. We simply number the groups 1-10 and have tables for the afternoon discussion pre-determined in the room. Give each group 2 sheets of butchers paper & ask someone from each group to volunteer to scribe the outcomes.
As we discussed I’d ask each group to list the pros and cons of their policy of choice. Then based on this state whether they would recommend this policy to be pursued and state why.
At the final panel discussion, review the most popular questions/issues that arose from the day’s presentations via gosoapbox (time limit response). Then read out the pros/cons and recommendations for each group’s policy. The panel can discuss what they think about this (time limited) and then the participants can vote yay or nay on the proposed policies. Ideally you will then have a policy agenda to pursue. The question I have here is who will then pursue these policies?

agbarnett commented 5 years ago

I think we're ready now. Thanks for all your help. See you tomorrow.

VBOz commented 5 years ago

Great - see you then.

On Sun, 7 Apr 2019 at 7:58 am, Adrian Barnett notifications@github.com wrote:

I think we're ready now. Thanks for all your help. See you tomorrow.

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agbarnett / crisis.meeting

Getting the most out of the afternoon discussion #9