UGRC ServiceNow Business Applications cleanup

[nathankota]

Benefit

Remove duplication of UGRC business application entries in ServiceNow for more accurate representation and ease of search. The most accurate, current list of apps can be found by applying the filter Unit contains 6010. As of January 17, 2024, there are 61 results for that filter/query. The business application records that are preceded by "DTS-UGRC-" are duplicates, but we prefer that as a naming convention. For example:

Acceptance Criteria

• [x] Find all duplicate business application records that are not surfaced by the Unit contains 6010 filter
• [x] Confirm that all duplicates have an equivalent, primary record/entry
• [x] Remove duplicates
• [x] Add "DTS-UGRC-" as the prefix to all primary UGRC business application records
• [x] Review primary records to ensure all necessary fields are accurately completed, and determine if there are other fields that should be entered to ensure accuracy or make searching, etc. easier.

Notes

Business Applications has been moved to production. Links and how to search are below. If you and your teams start updating the entries and focus on the following fields.

Link and Search Options Direct Link - ServiceNow Business Application CMDB Search in the All menu -

Risks

Removing duplicates that someone in DTS is using/searching

Issue Reference

refs #

[nathankota]

Q4 Sprint 3 Notes

• Matt and Nathan updated the business applications list
• Matt is going to go through and check that the following fields are complete
  • Install status
  • Authentication Required
  • Authentication Type
  • System users
  • User Base
• Changed all GPS Network entries to Unit 6012

[nathankota]

Matt confirmed that the required data fields are complete for each record