Remove UtahTaxAreas2020 from SGID

[mheagin]

Summary

• Internal Dataset Name: UtahTaxAreas2020
• External Dataset Name: Utah Tax Areas 2020
• ArcGIS Online Url: https://opendata.gis.utah.gov/datasets/utah-tax-areas-2020/explore?location=39.499688%2C-111.547259%2C-1.00

These are last years tax areas and are being replaced by the 2021 version.

Migration Guide

Users should point their maps to the existing, newest layer named 'UtahTaxAreas2021', 'Utah Tax Areas 2021'. https://opendata.gis.utah.gov/datasets/utah-tax-areas-2021/explore?location=39.499688%2C-111.547240%2C-1.00

This dataset has been replaced by UtahTaxAreas2021 which is named Utah Tax Areas 2021 in the Open SGID and Utah Tax Areas 2021 in the SGID Open Data. The replaced data is still accessible via our shelved policy in AGOL (a link to the shelved item).

Action items

1. Assign a person who should complete the task by replacing name with their github @name.
2. Check [x] the box when the task is completed and add the date of completion.
3. ~Strike~ out all items that do not apply.

Soft Delete

The purpose of the soft delete is to ensure that all of our users and applications have gracefully migrated off of the dataset. Soft deletes will remain in effect for 14 days. During this time, we will have the ability to restore the dataset to its original SGID offering(s). After these 14 days, the item is then ready for a hard delete.

Note: If this dataset is being replaced, then wait until the new data is publicly available before completing these steps:

• ~[ ] Prepend "(Mature Support)" to the end of the item title (, completed: 2022/00/00)~
• ~[ ] Remove all tags other than "Deprecated" (, completed: 2022/00/00)~
• ~[ ] Add note to ArcGIS Online description and default popup noting when layer will be deleted and any replacement layer (, completed: 2022/00/00)~
• ~[ ] Unshare item from Open Data (, completed: 2022/00/00)~
• [x] Update the SGID Index row as deprecated by pasting the related Porter issue URL in the Deprecated field (@mheagin , completed: 2022/04/19)
• ~[ ] Mark ArcGIS Online item as deprecated in preparation for future deletion (, completed: 2022/00/00)~
• [x] Change Authoritative field to d in SGID.META.AGOLItems to automatically set the Deprecated AGOL flag. Allow the d to persist through one run of Auditor - currently, Auditor runs daily at 5:00am (@mheagin, completed: 2022/05/03)
  • [x] After one successful run of Auditor, remove the row from the SGID.META.AGOLItems table. This will trigger the removal of this item in Open SGID (@mheagin, completed: 2022/00/00)

Hard Delete

Hard deletes are final. It is recommended to complete the soft delete process before moving on to these steps. If you decide to skip the soft delete, note that you will need to incorporate some of those steps here.

• [x] Manually remove data from the Internal SGID (@ZachBeck, completed: 2022/05/02)
  • Deprecated database layers can be backup up on Google Drive > AGRC Share > Team Projects > SGID > [deprecated layers]
• [x] Remove ArcGIS Online item: Shelve item (@jacobdadams, completed: 2022/05/17)
  • ~Manually delete the AGOL item~
  • ~-OR-~
  • ~Unshare by changing the AGOL_ITEM_ID field in SGID.META.AGOLItems to something other than an Item ID and manaually changing the sharing settings (remove the item from all SGID groups, remove Public sharing),~
  • ~-OR-~
  • Shelve the data by copying the row from SGID.META.AGOLItems to the AGOLItems_shelved table in AGOL and changing the AGOL_ITEM_ID field in SGID.META.AGOLItems to shelved or some other note.
  • Deprecated AGOL items can be backup on Google Drive > AGRC Share > Team Projects > SGID > deprecated layers.
• [ ] ~Remove Farm from AGOL connection (name, completed: 2022/00/00)~
• [x] Update relevant gis.utah.gov data pages (@mheagin, completed: 2022/05/02)
• [x Add this porter url to the Deprecated field of the Stewardship record (@mheagin, completed: 2022/05/02)
• [x] Update SGID.META.AGOLItems table (@jacobdadams, completed: 2022/05/17)
  • cut and paste row to AGOLItems_shelved table if shelving (see below)
  • ~set the AGOL_ITEM_ID field to hosted by <agency> for Farm from AGOL~
  • ~set the AGOL_ITEM_ID field to exclude from AGOL to not publish to ArcGIS Online~

~- [ ] Delete Google Drive data (@stdavis, completed: 2022/00/00)~

• [x] Remove row from SGID.META.ChangeDetection (@stdavis, completed: 2022/05/16)
• [x] Remove data from forklift hashing and receiving (@stdavis, completed: 2022/05/16)
• [x] Remove row from data/hashed/changedetection.gdb/TableHashes (@stdavis, completed: 2022/05/16)

Shelve/Static

Choose one based on situation.

• [ ] ~Upload to UtahAGRC/AGRC_Shelved folder in AGOL (New shelved item not already in AGOL) (name, completed: 2022/00/00)~
• [x] Move existing AGOL item to AGRC_Shelved AGOL folder (shelving an item already in AGOL) (@jacobdadams, completed: 2022/05/17)
• [ ] ~Upload to appropriate UtahAGRC/{SGID Category} folder in AGOL (for static datasets) (name, completed: 2022/00/00)~

Add record to table.

• [x] Add record to AGOLItems_shelved table in ArcGIS Online with shelved or static in the CATEGORY field (@jacobdadams, completed: 2022/00/00)

:robot: Automation validation

1. Assign yourself or someone to check the item by replacing name with their github @name.
2. Check [x] the box and add the date of verification 2020/01/01 when the task is verified.
3. ~Strike~ out all items that do not apply.

• [ ] Remove data from Open SGID (@steveoh on 2022/00/00)
• [x] sgid-index (@steveoh on 2022/04/20)
• [x] Auditor sets appropriate shelved/static/Deprecated information (@jacobdadams on 2022/00/00)

Are there service dependencies

• Does an application depend on this data?
• Are clients querying this data with the WebAPI?

Notification

• [x] Twitter (@steveoh)

Group Task Assignments

1. Check [x] the box when you have assigned all the tasks relevant to your group.

• [x] Data Team (@gregbunce)
• [x] Dev Team (@steveoh)
• [x] Cadastre Team (@rkelson)

[agrc-conductor]

conductor results for tasks - 196

check	status
mheagin has completed 1 out of 1 tasks	:+1:
@steveoh has completed 1 out of 3 tasks	:no_entry:
@jacobdadams has completed 0 out of 1 tasks	:no_entry:
@gregbunce has completed 0 out of 1 tasks	:no_entry:
@rkelson has completed 0 out of 1 tasks	:no_entry:

[agrc-conductor]

conductor results for ECONOMY.TaxAreas2020

check	status
internal sgid	:no_entry:
meta table	:no_entry:
open sgid	:no_entry:
open data	:no_entry:
arcgis online	:no_entry:
stewardship
- deprecation issue link	:+1:

[agrc-conductor]

conductor results for tasks - 196

check	status
@jacobdadams has completed 0 out of 10 tasks	:no_entry:
@mheagin has completed 1 out of 5 tasks	:no_entry:
@ZachBeck has completed 0 out of 1 tasks	:no_entry:
@stdavis has completed 0 out of 4 tasks	:no_entry:
@steveoh has completed 3 out of 4 tasks	:no_entry:
gregbunce has completed 1 out of 1 tasks	:+1:
@rkelson has completed 0 out of 1 tasks	:no_entry:

[agrc-conductor]

conductor results for ECONOMY.TaxAreas2020

check	status
internal sgid	:no_entry:
meta table	:no_entry:
open sgid	:no_entry:
open data	:no_entry:
arcgis online	:no_entry:
stewardship
- deprecation issue link	:+1:

[mheagin]

Afternoon All I do not have Edit access to SGID.META.AGOLItems, so I can not take care of this assignment, "Change Authoritative field to d in SGID.META.AGOLItems" sorry.

[gregbunce]

@mheagin I took care of it for you. it's marked as 'd'

@mheagin you will need to make a database connection (pro or arccatalog) to the Internal db using operating system auth. then, you should have access to edit it.

Let me know if you need assistance getting the meta table connection/access wired up.

[mheagin]

Thanks @gregbunce I will get that database added to my favorites in Pro

[steveoh]

Michael added the office. for some reason mike really wasn't able to edit that table.

[mheagin]

Everything is fine now, I was able to edit.

[agrc-conductor]

conductor results for tasks - 196

check	status
@jacobdadams has completed 0 out of 10 tasks	:no_entry:
@mheagin has completed 3 out of 4 tasks	:no_entry:
ZachBeck has completed 1 out of 1 tasks	:+1:
@stdavis has completed 0 out of 4 tasks	:no_entry:
@steveoh has completed 3 out of 4 tasks	:no_entry:
gregbunce has completed 1 out of 1 tasks	:+1:
@rkelson has completed 0 out of 1 tasks	:no_entry:

[agrc-conductor]

conductor results for ECONOMY.TaxAreas2020

check	status
internal sgid	:+1:
meta table	:no_entry:
open sgid	:+1:
open data	:no_entry:
arcgis online	:no_entry:
stewardship
- deprecation issue link	:+1:

[agrc-conductor]

conductor results for tasks - 196

check	status
@jacobdadams has completed 0 out of 10 tasks	:no_entry:
@mheagin has completed 3 out of 4 tasks	:no_entry:
ZachBeck has completed 1 out of 1 tasks	:+1:
@stdavis has completed 0 out of 4 tasks	:no_entry:
@steveoh has completed 3 out of 4 tasks	:no_entry:
gregbunce has completed 1 out of 1 tasks	:+1:
@rkelson has completed 0 out of 1 tasks	:no_entry:

[agrc-conductor]

conductor results for ECONOMY.TaxAreas2020

check	status
internal sgid	:+1:
meta table	:no_entry:
open sgid	:+1:
open data	:no_entry:
arcgis online	:no_entry:
stewardship
- deprecation issue link	:+1:

[steveoh]

We have every other tax area year in the sgid index now except 2018-2020. Is that a mistake or a choice?

[mheagin]

I thought we were depreciating those and only going with the current year.

[steveoh]

I thought we were depreciating those and only going with the current year.

In the SGID yes, but from the index, I thought there would still be links to historically relevant shelved data.

[agrc-conductor]

conductor results for tasks - 196

check	status
mheagin has completed 4 out of 4 tasks	:+1:
ZachBeck has completed 1 out of 1 tasks	:+1:
jacobdadams has completed 5 out of 5 tasks	:+1:
stdavis has completed 3 out of 3 tasks	:+1:
@steveoh has completed 3 out of 4 tasks	:no_entry:
gregbunce has completed 1 out of 1 tasks	:+1:
rkelson has completed 1 out of 1 tasks	:+1:

[agrc-conductor]

conductor results for ECONOMY.TaxAreas2020

check	status
internal sgid	:+1:
meta table	:+1:
stewardship
- deprecation issue link	:+1:

[steveoh]

can this be closed?

[mheagin]

I say close it . And thanks everybody.