ECR Representatives Meeting Checklist

Meeting Details:

Roles:

[ ] Facilitator: Assignee's Name
- Responsible for guiding the meeting, ensuring all agenda items are covered, and managing time efficiently.
[ ] Chair: Assignee's Name
- Leads the meeting, introduces agenda items, and ensures a smooth flow of discussion.
[ ] Note-Taker: Assignee's Name
- Takes detailed notes during the meeting, capturing key points, decisions, and action items.
[ ] Follow-Up Coordinator: Assignee's Name
- Follows up on action items and decisions made during the meeting.

Pre-Meeting Checklist:

[ ] Finalise and share the meeting agenda with all ECR representatives.
[ ] Confirm the meeting date, time, and virtual meeting link (if applicable).
[ ] Distribute any pre-meeting materials or information required for discussion.

Meeting Checklist:

[ ] Start the meeting on time.
[ ] Facilitator to welcome attendees and introduce the chair.
[ ] Chair to overview the agenda and set the tone for the meeting.
[ ] Discuss each agenda item, allowing time for questions and contributions from all representatives.
[ ] Note-Taker to capture discussion points, decisions, and action items.
[ ] Confirm action items and assign responsibilities.
[ ] Chair to conclude the meeting, summarising key outcomes and next steps.

Post-Meeting Checklist:

[ ] Share meeting notes with all ECR representatives and relevant stakeholders.
[ ] Follow up on action items and ensure responsible parties are clear on their tasks.
[ ] Schedule the next meeting, if applicable.

aim-rsf / AIM-ECR-network