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Resources for users of the projects on the Aiven platform
https://docs.aiven.io
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Migrate article: Tax information regarding Aiven services #940

Closed ghost closed 2 years ago

ghost commented 2 years ago

What should we add to our content collections?

Migrate the content from this article to fit the documentation portal format https://help.aiven.io/en/articles/1484583-tax-information-regarding-aiven-services

Is this something you would work on yourself?

[x] I plan to open a pull request for this

ghost commented 2 years ago

Tax information regarding Aiven services

Aiven services are provided by Aiven Ltd, a private limited company incorporated in Finland. This article describes our tax status in different jurisdictions. None of our marketed prices include value-added or other taxes.

European Union

The Finnish law requires us to charge a value-added tax for services provided within the European Union. The value-added tax percentage depends on the domicile of the customer.

For business customers in EU countries, other than Finland, we can apply the reverse charge mechanism of 2006/112/EC article 196, when a valid VAT ID is entered into the billing information of the relevant Aiven project.

Rest of the world

No value-added tax is applied to services sold outside the European Union as described in Value-Added Tax Act of Finland section 69h. Finland has tax treaties with most countries in the world affirming this status.

United States

According to the tax treaty between Finland and United States no tax needs to be withhold from payments by US entities to Aiven. Although we believe a W-8 form is not required to confirm this status, we're happy to provide a W-8BEN-E form describing our status if needed.

Please contact our sales department to request one.

Updating your tax status

Billing information can be set by Aiven users in the console.

How to do that

  1. In the console, on the left side navigate to Billing.
  2. Go to Billing Information section.
  3. Scroll to Billing Profile. Here you can update your VAT ID.

Please be aware, that you can set up Billing profile per project or create a Billing Group if you want to group costs and consolidate invoices by different business units.

For further information please refer to Billing Groups here.

Once the billing country has been updated in the billing section, it will be used in all future invoices.

Billing estimates are updated approximately once an hour, so it may take up to an hour for the new tax status to become visible on the invoice estimates.