Engaging with the ASG community before, during and after the event

[RaoOfPhysics]

[Adding as draft for now. To refine later.]

References

• Checklist: https://the-turing-way.netlify.app/collaboration/remote-collab/remote-collab-conferences.html
• Turing Way Book Dash (Nov 2021): https://hackmd.io/@turingway/bookdash-nov2021-index

Before

• Agenda
  • What to expect
  • Treat (meal cost)
• Participation guidelines
  • Rule of the game
  • Who can be contacted if something goes wrong
  • What kind of support is available, who should people ask for it
  • Are there opportunities to volunteer?
• Opportunities to connect before the event
  • Communication channels (how can they use them)
    • [ ] Create dedicated Slack channel
    • [ ] Add external people to Turing Slack
  • Coffee chats/icebreakers etc.
• Shared documentation/resources
  • Zenodo to upload talks for others to access
  • Any shared notes where you are inviting inputs
• Page with all useful links
• Give shout out to speakers
  • Are there specific information for speakers and chairs?
  • See: https://the-turing-way.netlify.app/collaboration/remote-collab/remote-collab-chairs.html

During

• Video call etiquette
  • How to participate (asking questions, use of chats)
  • Confirm if video will be recorded, transcription availability
• Types of activities to expect (provide link where they can learn more)
  • Talks
  • Panel
  • Socials
  • ...
• Where the notifications will be sent
  • Slack? Zoom Chat, shared document?
• How will the breakouts be used?
• Are there any shared timers?
• How will the content from this event be used?
  • Give context of the community
  • Add GitHub link for where people can learn more

After

• Post-event survey: Mafalda has already provided draft
• Reimbursement for the meal
• Uploads on Zenodo
• Where the report will be posted
• How can people contribute
• Staying connected
  • White papers
  • Podcasts
  • Interviews
  • Impact stories
  • Collaborative opportunities
  • Using The Turing Way
    • Learning about best practices
    • Sharing case studies in The Turing Way
    • Reaching out to you if they would like to discuss other opportunities such as for workshops, skill sharing, knowledge exchange or open science practices in general

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All notes courtesy of @malvikasharan.

[malvikasharan]

Note to self: Capture this in the debrief document