Communication and outreach

[Davsarper]

Goal Title

• Supporting the user community of the DSH codebase
• Publicising our work via blogposts, reports or papers
• Communicating our work through conference/workshop talks or posters

What will this work achieve?

Description

Specific aims

Definition of Done

When will this be considered as succesfully completed?

Details

• RACI
  • Accountable team or person: RCM
  • Responsible team or person: RAM, RPM
  • Informed and consulted people:
• Estimated effort FTE
  • RAM: 0.05
  • RPM: 0.05

Resourcing

August

• RAM: 0.1
• RPM: 0.05

Task and issue breakdown

Breakdown in specific tasks of maximum a month duration, tasks and issues may be added as necessary Issues may span across repositories when necessary

• [ ] https://github.com/alan-turing-institute/data-safe-haven-team/issues/42

Checklist

• [ ] This Story have been agreed with project members, it tackles prioritised work
  • [ ] If not: Label as ForPrioritisation so it discussed in the next monthly meeting, do not set a status
• [ ] I have filled in the Team Accountabe field
• [ ] I have included this Story in the agreed upon Milestone, set status as Planned
  • [ ] If not: set status as Backlog, to be Planned via weekly meetings or async discussions
• [ ] The work to be done is likely to span over a month
• [ ] I have broken down the work in monthly issues and added them above
• [ ] I have labeled this issue according to its main project: SATRE, TRESA, CORE DSH (ELA) or other (please agree and create a new label if necessary)
• [ ] I have stimated the total effort and added it in the body (under Details) but left the issue field blank

Reporting

5 February to 8 April

AI UK has been a priority for this story and the project. Held on 19-20 March DSH had its own stand, through a likert scale exercise on TREs (and a bowl of sweets) we engaged attendees to introduce them to TREs and the work of the project which we stressed to be not only an open codebase but also the governance & standards and the community.

The stand was busy on the first day and quieter on the second, in part due to its location out of sight from the rest, but that left time to properly engage in conversation with those who did (NHS England, Head of cyber-physica & digital twins at Innovate UK, Chief Exec of RSS). Overall the impression of those there has been that there was important potential leads, we have added to our private sharepoint for follow up.

10 October to 30 October

• AI UK demonstration proposal
  • proposal collaborative note
  • We are following a similar format to last year but want to bring forward the community work and the satre specification. We want to have an interactive activity that blends role playing the different stakeholder groups and collectively deciding on specification features. The demo challenge last year did not work so the technical side this year will be demonstrated by a video and project members "touring" the repositories, docs and environment

14 August to 18 September

• Met with Nottingham

  10 July to 14 August

• The team worked together on the content for DSH activities on RSEcon as well as the UK TRE community satellite event #46 .

• The team visited the Bennett Institute for a show and tell about DSH and OpenSafely https://github.com/alan-turing-institute/tps-project-management/issues/157

  • No immediate collaboration but agreed to be involved in the specification and TRE community

• For discussion: this story needs to be redefined to include external engagement or a new one created

[Davsarper]

@harisood would you put issue alan-turing-institute/data-safe-haven-team#42 as part of this issue? Have we captured in the strategy session a piece of work that would contain it? I am a bit unsure how to reflect in the roadmap and board business-as-usual activities that are needed but maybe not directly identified. P.s. If you see this before discussing together the ways of work and strategy translation it may make little sense, please ignore until then

[harisood]

All g ties into our conversation from earlier - not sure if it belongs here but have commented on #42 ! I think we should pool things like #42 and others that we haven't categorised yet and see whether we should include them in our roadmaps

[Davsarper]

This story's scope will be modified to include current external engagement. @harisood it should be part of our discussion on reprioritising work (and especially CRM work)

[Davsarper]

17/08 conversation

Two aspects for this story:

• Support the DSH user community
• Publicising/communicating our work via blogposts, rpeorts, papers

[Davsarper]

@harisood to answer to Nottingham in August

[jemrobinson]

2023-08-17: Proposed presentation in Vietnam is cancelled due to removal of health-focused session from the event.

[harisood]

He says with a heavy heart, putting his 'Best Restaurants in Ho Chi Minh City' book back on the shelf

[jemrobinson]

"Lonely Planet: Vietnam", but yes :)

[JimMadge]

March focus:

• AI UK (DSH stand)
• HDR UK (Lightning talk on DSH and community talk)
• SDAP monthly
• DARE UK meeting (Bristol) (@jemrobinson can attend remotely)

[Davsarper]

In april we should follow up from AI UK conversation and connections:

• @JimMadge
• @harisood
• @Davsarper
• @jemrobinson: worht talking to Notthingham and ask about how they are using TREFX(??)

It is a priority to keep momentum going but with no other specific events

[Davsarper]

Priority in May to:

• Submit RSEcon talk on Wednesday 8

[Davsarper]

Make it an agenda item for July Monthly, whatever happens in August we have not written or published ina good while. We need to make accesible the value of the project. We actually have articles written waiting for review. August priority?

[Davsarper]

Capture DSH value proposal and achievements, whether or not we close down

[Davsarper]

There is work to do on the paper to update it and publish, but external facing comms are not as much of a priority. Happy to discuss priority