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alan-turing-institute / open-research-community-management

Establishing cross-community collaborations and promoting open research in data science
https://alan-turing-institute.github.io/open-research-community-management/
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Inviting/engaging professional stakeholders in Collaboration Cafes/informal events #212

Open harisood opened 1 year ago

harisood commented 1 year ago

Summary Sentence

I've been struggling to come up with a good method for inviting SATRE stakeholders to Collaboration Cafes. As they are professional (and as @aleesteele pointed out) the lowest bar to entry is probably best, whilst also not being invasive and pushy.

Some thoughts:

  1. Invite them to a calendar event

    • Pros: Lowest barrier to entry, meeting and all details go straight to their inbox
    • Issues: Ability to see other attendees (can be set-up to hide this though, thank you @eirini-zormpa!); quite aggressive to invite them to a meeting without their consent

  2. Ask them to respond to an email if they would like to be invited

    • Pros: Clear consent to meeting invite
    • Cons: Requires them to take action that might be a barrier

  3. Send Zoom details in an email

    • Pros: Easy for them to decide to/not to come
    • Cons: They then have to book the meeting time themselves etc.

  4. Set up something more formal like eventbrite

    • Pros: Clear management of stakeholders and event
    • Cons: Have to sign up, large barrier to entry

What needs to be done?

Who can help?

Anyone interested

malvikasharan commented 1 year ago

Thanks for raising this here Hari - and sorry for late response. We are discussing this in The Turing Way Governance - as this came up there (maybe you brought it up). The direction has been put forward as updating the "bring a guest/colleague/friend" info in the existing chapter in The Turing Way.

I will share the discussion link and PR here once in place. Would love for you to engage and develop that based on your observations.