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alanfoster99 / Waiting_on_AP

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Payment for FH Tests - 8/4/15 #11

Closed alanfoster99 closed 8 years ago

alanfoster99 commented 9 years ago

Amy,

Has there been any progress since the 8/4 meeting?

Has MOIT submitted the proposal/scope?

Regards,

Carlos A. Espinosa, P.E. | Program Manager Baltimore City DPW, Office of Asset Management

alanfoster99 commented 8 years ago

Amy- realistically, how much time do you think it will take to set up the on line payment?

Madeleine Driscoll, P.E.

Chief, Office of Asset Management Baltimore City Department of Public Works 410-396-0009

On Nov 17, 2015, at 2:56 PM, Carlos Espinosa Carlos.Espinosa@mwhglobal.com wrote: Madeleine,

Alan, Dian, and I met this morning and developed the attached workflow for fire flow tests for your review. A couple of comments:

  1. Notice two names in each box. The first name is the primary responsible person, and the second is back up. In the case of Clark, Vineca will act as primary backed by Dian until Clark gets back to OAM.
  2. All upfront clerical, including creating the work order as NEW, will be done by Clark.
  3. All field work and back end clerical will be done by the WAO, including attaching the test to the right assets and closing the work order, supported by Dian.
  4. Notice 5 day duration between payment received and submitting to Fiscal. The thought is that checks will be delivered to Fiscal once a week, unless we get high number of requests, in which case two deliveries will be made in a week. This will go away once on-line payment is available.

Please review and comment. Once the workflow is finalized, we should develop an SOP, review/train the individuals involved (including Fiscal), and implement.

Regards,

Carlos A. Espinosa, P.E. | Program Manager Baltimore City DPW, Office of Asset Management

Carlos.Espinosa@mwhglobal.com Carlos.Espinosa@baltimorecity.gov 410.736.9036 From: Driscoll, Madeleine R. [mailto:Madeleine.Driscoll@baltimorecity.gov] Sent: Monday, November 16, 2015 7:37 PM To: Alan Foster; Zhang, Dian; Carlos Espinosa; Purves, Amy Subject: Re: Standby status This is why I have been asking for a detailed workflow. These wos do not affect UMD, so status is not up in the air. The three of you please work together to get everyone on the same page. Too much confusion over fire flow tests. Amy- direct payments will be huge in sorting this out! Madeleine Driscoll, P.E. Chief, Office of Asset Management (410) 396-0009 office (419) 456-8784 cell On Nov 16, 2015, at 3:23 PM, Alan Foster Alan.Foster@kci.com wrote: Dian was asking me about how to use the standby status in Cityworks for fire flow requests – is this still up in the air, or are we allowed to use it? I advised him for now just to put the work orders in in New status, but the intent was to put them in in Standby until payment was received. Also, is Vi only involved on the data entry after the flow test, and not part of work order creation? Thanks! Alan E. Foster City of Baltimore Lead, Data Management Division – Office of Asset Management KCI Technologies, Inc. – Geospatial Practice 1.410.316.0812 1.410.396.0022 alan.foster@kci.com alan.foster@baltimorecity.gov
alanfoster99 commented 8 years ago

On Dec 29, 2015, at 3:47 PM, Purves, Amy Amy.Purves@baltimorecity.gov wrote:

I have confirmed we will not be able to add online payments for fire flow tests in the foreseeable future.

Amy

Amy J. Purves, P.E. Chief, IT Division Baltimore City Department of Public Works 200 N Holliday St, Rm 503 Baltimore, Maryland 21202 Phone: 410-396-3327 Cell: 202-441-0377 amy.purves@baltimorecity.gov

-----Original Message----- From: Simmons, Janice Jones Sent: Tuesday, December 29, 2015 3:44 PM To: Purves, Amy; Derr, Frank C. Subject: RE: procedure for adding an online service/payment

Amy

New web applications cannot be added until The City is upgraded from the current D2 Platform to V4. This upgrade is not currently scheduled And there are several apps that already need to be added before Fire flow tests requests. We can discuss in more detail when I return.

From: Purves, Amy Sent: Tuesday, December 29, 2015 9:54 AM To: Simmons, Janice Jones; Derr, Frank C. Subject: procedure for adding an online service/payment

Janice and Frank, DPW needs to add an online service/payment for fire flow test requests. Is there an SOP for how to request the payment item? I understand that there is a backlog of these requests, but we need to at least understand the process and get started. Let me know if you can give me guidance on this. Thank you,

Amy