Make sure we know what the correct processes are that we need to follow (e.g procurement)

alphagov / govuk-design-system

One place for service teams to find styles, components and patterns for designing government services.

https://www.gov.uk/design-system

MIT License

478 stars 227 forks source link

Make sure we know what the correct processes are that we need to follow (e.g procurement) #3578

Open Kam-Nijjar opened 5 months ago

Kam-Nijjar commented 5 months ago

What

Find out which guidance we have to follow to comply with procurement and payment rules in government

Why

To ensure payments are made on time without any delays, and to avoid any reputational damage

Who needs to work on this

Community Designer, Associate Delivery Manager

Who needs to review this

PM & DM

Done when

[ ] Check guidance on wiki
[ ] Reach out to bizops and procurement team if unsure (via e-mail)
[ ] Set up and track procurement rules in delivery checklist

Kam-Nijjar commented 5 months ago

Procurement process on the wiki https://sites.google.com/a/digital.cabinet-office.gov.uk/gds/business-and-people-services/business-services/finance/finance-process/procurement-process_1

3 quotes process https://sites.google.com/a/digital.cabinet-office.gov.uk/gds/how-to-guides/commissioning-team/three-quotes

Kam-Nijjar commented 5 months ago

Once DD approval is received- First contact the Commissioning Team at commissioning-digital@digital.cabinet-office.gov.uk and ask for a WP number and use this reference throughout your procurement process. 3 quotes required GPC for up to £600 Clarity Management Travel for travel requirements (rail, air and hotel) Requirements for stationary through Banner should be addressed to GDS Estates Team.

Kam-Nijjar commented 5 months ago

For purchases over £10,000 excluding VAT, competition normally means conducting a formal tendering process. For more information on the procurement process for spends over £10,000 see here.

Kam-Nijjar commented 5 months ago

to avoid problems next year we have agreed with Bizops and the procurement team: Get budget approval early from P&S leadership Make sure we collate multiple quotes and reasoning for choosing one thing over another (like the venue accessibility checklist) We will have 2 or 3 check-ins with Michelle and members of the central Biz Ops team in the run-up to DSDay24. The purpose is to make them aware of our plans and for them to communicate anything we need to prepare in advance of submitting them.