alamb
commented
5 days ago Here is the reminder email
---------- Forwarded message ---------
From: Shane Curcuru <board-chair@apache.org>
Date: Mon, Jul 1, 2024 at 5:20 PM
Subject: DataFusion Board Report due by Wed Jul 10th - Initial Reminder
To: Andrew Lamb <alamb@apache.org>
Cc: <private@datafusion.apache.org>
Hello,
According to our records, you are listed as the chair of DataFusion,
a committee that is due to submit a report by Wed Jul 10th
for the next ASF board meeting. This is an initial reminder to prepare a
report for DataFusion and submit it as described below.
In the Apache governance model, the ASF board delegates responsibility for
managing projects to PMCs. This allows projects to govern themselves, in
terms of their own development goals, guidelines, and volunteer spirit,
within the scope of our purpose as an open source foundation. The state
allows us to provide an umbrella of corporate protection to our projects
and volunteers, but only to the extent that we retain active and effective
oversight of each project's operation on behalf of the public's interest.
To enable the board to provide oversight across the foundation, each PMC
is tasked with providing the board a quarterly report on the health of
their project. This allows us to hear your heartbeat, to see the project
through your eyes, and to inform the public through our meeting minutes.
Thank you for being a responsible project chair and helping us maintain
oversight over the Apache Software Foundation. If, for whatever reason,
a full report is not possible by the deadline, please report just that.
It's okay to postpone a report by a month.
Please note that we will be reviewing and approving these reports,
asynchronously, during the week prior to our scheduled board meeting.
Reports received after Wed Jul 10th will be postponed to the
next regular meeting. Please try to submit your report early.
Submitting your report
----------------------
Full details about reporting to the board are at
https://www.apache.org/foundation/board/reporting
Please be aware that the board is looking for your personal observations,
assessment, and ideas, not just raw statistics.
Chairs may use one of several mechanisms to submit or edit their report:
a) the Apache Reporter Service
https://reporter.apache.org/
b) the Whimsy online agenda tool
https://whimsy.apache.org/board/agenda/2024-07-17/DataFusion
c) carefully editing and committing changes to the dated agenda in
https://svn.apache.org/repos/private/foundation/board
d) or, if none of the above work, send an email to [board@apache.org](mailto:board@apache.org) with
Subject: [REPORT] DataFusion
If you believe it won't be possible to prepare a report before the deadline,
or if the PMC is aware that the Chair is unavailable, please report that
and we can reschedule or have someone else report on your behalf.
Is your feature request related to a problem or challenge?
Per https://www.apache.org/foundation/board/reporting, for the first three months of a project it should submit monthly board reports to the ASF board
Subsequently, per https://whimsy.apache.org/roster/committee/datafusion the DataFusion ASF board report schedule is
March, June, September, December
Describe the solution you'd like
I would like to draft a board report for the ASF board meeting, ideally with community help.
The meetings are typically in the second or third week of the month
Describe alternatives you've considered
I plan to do this in the same style that worked well in Arrow (see an example from @andygrove here https://lists.apache.org/thread/7w4mgy98qomc6drvj2fo81gvhq6p0boc) -- make a google doc (or issue) that people can add relevant content to and then the chair (me for the time being) submits it to the board
Additional context
No response