New PMC Chair onboarding document

[ShaneCurcuru]

Once published, this will replace foundation/officers/advice-for-new-pmc-chairs.txt and will aslo be referenced in the secretary's PMC Chair onboarding email template.

For more details about improvements to the onboarding process I'm making: https://cwiki.apache.org/confluence/display/COMDEV/PMC+Chair+Onboarding+Change+Proposal

[justinmclean]

Hi,

LGTM. You’ve mentioning taking the previous chair twice; perhaps only once is needed?

Justin

On 29 Aug 2023, at 5:59 am, Shane Curcuru @.***> wrote:

Once published, this will replace foundation/officers/advice-for-new-pmc-chairs.txt and will aslo be referenced in the secretary's PMC Chair onboarding email template.

For more details about improvements to the onboarding process I'm making: https://cwiki.apache.org/confluence/display/COMDEV/PMC+Chair+Onboarding+Change+Proposal

You can view, comment on, or merge this pull request online at:

https://github.com/apache/www-site/pull/308

Commit Summary

a0e1c4d https://github.com/apache/www-site/pull/308/commits/a0e1c4d4a0b876752bc0671b662bb72fcef65fc6 New PMC Chair onboarding document File Changes (1 file https://github.com/apache/www-site/pull/308/files) A content/dev/pmc-chair.md https://github.com/apache/www-site/pull/308/files#diff-4690ff15843c2e93df968f8a896e3e7f55bd33cb1e1731bfe3e51595dd95f0bc (43) Patch Links:

https://github.com/apache/www-site/pull/308.patch https://github.com/apache/www-site/pull/308.diff — Reply to this email directly, view it on GitHub https://github.com/apache/www-site/pull/308, or unsubscribe https://github.com/notifications/unsubscribe-auth/AABDI6FWUY3AHGBLGX7W3FTXXT2CJANCNFSM6AAAAAA4B4ZVXE. You are receiving this because you are subscribed to this thread.

[clr-apache]

Hi Shane,

While we are at it, we need to update the official guide https://apache.org/dev/pmc.html#chair and https://apache.org/dev/pmc.html#send-notices-and-followup-when-adding-pmc-members to conform to the "recent" update to PMC membership changes [1].

There should also be a sample invitation letter to a newly-elected PMC member similar to the invitation mail to new committers. Apologies if it exists; I just cannot find it.

Craig

[1] C. PMC Membership Change Process

   WHEREAS, the Board of Directors desires to simplify the procedure for
   managing the composition of each PMC.

   NOW, THEREFORE, BE IT RESOLVED, that an officer designated by the
   Board as chair of a PMC is hereby empowered to make an appointment to
   that PMC, subject to the following conditions:

   1) A notice of the appointment shall be delivered to the PMC's
   private discussion list, as recorded within the Foundation's
   mailing list archives;

   2) The appointment shall not be effective until the Foundation's
   records of committee membership are updated accordingly.

   BE IT FURTHER RESOLVED, that an officer designated by the Board as
   chair of a PMC may establish a procedure wherein an appointment to
   that PMC is considered to be automatically made by the chair, subject
   to the conditions above, if the appointment is approved in a formal
   decision by the existing PMC members; and be it further

   RESOLVED, that resignation of a member of a PMC shall take effect
   immediately upon receipt of their resignation, as recorded on any of
   the Foundation's mailing list archives, but can be revoked by that
   member within 72 hours of receipt; and be it further

   RESOLVED, that removal of a member of a PMC, except due to their death
   or resignation, can be requested of the Board of Directors by the PMC
   chair or by formal decision of the PMC, but requires a decision by the
   Board of Directors; and be it further

   RESOLVED, that these procedures obsolete and replace all prior
   procedures established by the Board of Directors for changing the
   membership of a PMC.

   Special Order 7C, PMC Membership Change Process, was approved
   by Unanimous Vote of the directors present.

On Aug 28, 2023, at 12:59, Shane Curcuru @.***> wrote:

Once published, this will replace foundation/officers/advice-for-new-pmc-chairs.txt and will aslo be referenced in the secretary's PMC Chair onboarding email template.

For more details about improvements to the onboarding process I'm making: https://cwiki.apache.org/confluence/display/COMDEV/PMC+Chair+Onboarding+Change+Proposal https://cwiki.apache.org/confluence/display/COMDEV/PMC+Chair+Onboarding+Change+Proposal You can view, comment on, or merge this pull request online at:

https://github.com/apache/www-site/pull/308 https://github.com/apache/www-site/pull/308 Commit Summary

a0e1c4d https://github.com/apache/www-site/pull/308/commits/a0e1c4d4a0b876752bc0671b662bb72fcef65fc6 New PMC Chair onboarding document File Changes (1 file https://github.com/apache/www-site/pull/308/files) A content/dev/pmc-chair.md https://github.com/apache/www-site/pull/308/files#diff-4690ff15843c2e93df968f8a896e3e7f55bd33cb1e1731bfe3e51595dd95f0bc (43) Patch Links:

https://github.com/apache/www-site/pull/308.patch https://github.com/apache/www-site/pull/308.patch https://github.com/apache/www-site/pull/308.diff https://github.com/apache/www-site/pull/308.diff — Reply to this email directly, view it on GitHub https://github.com/apache/www-site/pull/308, or unsubscribe https://github.com/notifications/unsubscribe-auth/AD4M6RGLO73SECJIOLKLP6LXXT2D3ANCNFSM6AAAAAA4B4ZVXE. You are receiving this because you are subscribed to this thread.

Craig L Russell @.***

[ShaneCurcuru]

I agree @clr-apache, but those changes should be a separate PR. Since this is adding a new file, I wanted to keep the change as simple as possible for the M&P team to review and commit.

[ShaneCurcuru]

IIRC the only thing that links to advice-for-new-pmc-chairs.txt is a mail template in the secretary tool, which I will update once this is ready.

[bproffitt]

Okay, that's fine for now. One thing to note, this feels like a document for members only, and it may eventually fall within comdev's purview. But will merge today.