Apologies:
Jingbo Wang Ann Backhaus Paula Martinez
Is everyone ok if I record this meeting? So that: Those who can’t attend get to hear the discussions I can document comprehensive notes and not miss any of your great ideas/suggestions The recording will not be distributed wider than Steering Committee members.
Draft agenda:
Introductions
We have just been discussing additional participation in the eResearch Conference Program Committee from Publicly Funded Research Agencies/Organisations (PFRA/PFRO) and others within associated sectors - if you may be interested in contributing to the eRes PC please email Loretta@aero.edu.au
Schedule for committee meetings - not discussed until the end of meeting - KU to follow up with a Doodle poll for the next meeting Discuss joining up with eResearch Australasia and the options open to us - Phil Gurney(AeRO) will be attending our meeting to answer any of our questions
Option 1: Single day, e.g. Wednesday (day before eRes Conference)
Option 2: Concurrent stream (could this dilute our audience?)
Option 3: Workshop day either side of eRes Aust Conference
KU: provocation I would prefer all 3 options! But: what are peoples’ thoughts?
PG: Hybrid conference node meetings for up to 30 people (local hubs) breakfast meetings or networking sessions before and after the conference with the option for people at the nodes to stay together for the conference portion of the day one day event say in Melbourne, Perth, Brisbane, or multiple locations - expecting one in Auckland as well Alongside the node meetings, the conference would run between 10am and 3pm Cut down the zoom hours and zoom fatigue Breaks for lunch Phil would prefer the Skills Summit to be either a single day in the middle of the Summit or a stream (one or the other, not both) with a workshop either before or after the conference. Phil assumed that the Skills Summit would be mostly invited talks - however the reality is that the Skills Summit is more focused on working meetings than talks
MC: Is there a reason for parallel streams? Usually this means you have to miss something interesting. Last year I felt we missed content with parallel streams at eResAU when we didn’t need to do that since it’s online.
KU: Question - does this group and more widely skills practitioners attend eRes AU and not just related to skills training topics, but more broadly - response from this group was in the affirmative. Anticipating most people already attending eResAU here - nods seem to confirm that people would prefer a single, separate day for the active participation aspects of the Skills Summit. Phil suggested that we could still have skills papers, lightning talks, BoFs etc included in the main conference as a Skills Stream. Also 4 working groups from the Summit 2020. Could we get people from these WG together for a day f2f prior to the conference?
ML: Clarify - 1 day of nothing but the skills day?
PG: May have one other stream, just not lots of multiple streams on that day.
SK: Question about cost? Skills Summit last year was free for anyone to attend. Not having to pay will attract cohorts who struggle to justify attendance at eRes AU. Adding it to the conference, and being out of the conference paywall would be attractive.
PG: ARDC could sponsor up to 140 people to attend the skills summit. Intent is to cover people so they could attend the conference. But can look at other numbers too. Still an open discussion on how this might work. Not sure how this will be worked through on the registration portal at this point.
SK: Loads of people don’t have a budget from which to even attend online events let alone in person events. These are often the people we need to be giving a voice to.
PG: Bigger question is then how do we limit that - do we then need to invite people rather than an open registration type scenario - need to continue this discussion
MQ: Some people may only wish to go to the Skills Summit and others may wish to go to both SS and eResAu - could there be a price differentiation for this?
PG: Would be managed through the registration portal, but just how is the question at the moment.
MC: - from chat - One possible downside of a WG F2F is that we then might not be able to attend our ‘local’ eResAu hub event, which is not ideal for those of us with a city/state user base.
KU confirmed that the WG f2f would be held week or two weeks before eRes AU to allow for WG wrap up (where appropriate) and prep for report back to Skills Summit.
GM: Clarifying the ARDC sponsorship of 140 people - does that mean those people are covered for the rest of the conference?
PG: Budgeted for 140 people to attend that wouldn’t otherwise be attending eRes AU, i.e. would in normal circumstances only attend the free Skills Summit event - we shouldn’t get hung up on the 140 number - flexible at the moment
GM: Also asked if having the Skills summit on only one day would mean trying to fit talks, bofs, etc into one day. PG responded that there would still be a skills stream throughout the normal conference allowing for skills/training related papers. Feedback on conference platform onAir: LS: interested in knowing whether there is scope for other platforms. PG: onAjr has been improved since last eRes AU - specific issues please pass these through - to improve these issues. MQ: I attended Science meets Parliament recently, ran using OnAir, and there were TONS of technical issues on the main platform. The connecting hub was directly useless... LS: people / network hub at eResAU and eResNZ dismal both times. ML: There was a marked difference between OnAir's capabilities between eResearch AU last year and eResearch NZ this year.
ML: Are node events to be on the same day? Or different nodes running on different days? PG: Suspects that different nodes will run on different days. Depending on who is sponsoring them will impact what they want to do - NZ - bowling alley idea.
BC: Question around themes - connecting Skills Summit with eResAU themes so that they don’t jar - Community resonates as a theme - cross pollination of ideas within and across communities. Good for the Skills Summit to have a theme - particularly for submission process - alleviate confusion for people wanting to submit to Skills Summit based themes and eRes AU themes Conference design have submission process functionality - we should be able to manage both (Skills Summit and eRes AU submissions) through the CD platform - filtered at the back end - go to eRes AU committee or Skills Summit Committee
PG: Submission deadlines - keep these in sync between both events - 11th June close off for papers submission. Early bird is planned to close early September at this point. Need to let Phil know if there are any significant issues with these.
ML: Timelines and travel arrangements - if people are travelling to the eRes AU conference need to have timeframes that allow for travel.
GM: To make sure that skills BoFs in eRes AU don’t overlap with working meetings in Skills Summit. PG will share the eRes themes with the group. FG: I prefer Option 1 or 3. Option 2 results in people missing out unnecessarily. Concern that onAir as the platform would impede on the success of the Skills Summit Innovative things introduced at SS2020 now being used by others Interactivity key to the SS success - need to maintain, build on this
KU: commented that Zoom was the platform used, could we use our own platform - PG: Wouldn’t rule this out, but would like to make sure that onAir can support these kinds of things. Depends on the number of people attending - if using Zoom would need to provide our own tech support people as Conference Design is only providing support for onAir. MQ: Find out if onAir can support interactive sessions where anyone can talk. Questions for Conference design about what can be supported - send through to Phil - KU to collate questions into one email. ML: onAir BoF sessions at eRes NZ embedded zoom in the window - if there was a problem you could click on a link that gave you the normal zoom client - some confusion, but it was possible to fall back to Zoom at eRes NZ. MQ: Still need to check that
ML: deadline for themes - PG to get back to us on that.
Formulating a compelling program Ideas brainstorm - format, structure, duration, who will be responsible for what, etc. Suggestions for keynote speaker(s) Links to international activities Impact of Skills Summit 2020 - report back from Working Groups
Presentations, lightning talks, community working meetings, BoFs
What do we want to hear about from our communities?
What might they want to hear about from us?
What can we get our communities engaged in? Submission process for abstracts - keen to leverage eResAU submissions platform, would need to know submission deadlines eg 11 June CFP initial close. 30 July for results advised. Early bird close 10 Sept
Information management - one place for all things to do with the Summit Google folder - Steering Committee meetings Google doc - Skills Summit 2021 Steering Committee meetings Google doc - Skills Summit 2021 Event Planning
Other items to discuss? Please add to this list. How can we engage community members who are not able to attend eResearch Australasia? eRAU is a hybrid event - online attendance is possible ARDC can cover the cost of X attendees (X ~= 140 at time of writing) Key actions: Kathryn to collate comments on conference platforms and send to Phil, so if you have thoughts send through to Kathryn. When is the deadline for choosing a theme for the skills summit?
Proposed 2021 streams:
Future-Focussed - eResearch Strategy
People and Communities
Skills and Training
Data
Infrastructure, platforms and capabilities
(potentially 2 streams)
Specialist
eResearch Sustainability
Specialist Communities
Skills Providers
Data Management and Movement
eResearch Infrastructure and Projects
Earth, Marine and Environmental Sciences
Global Approach
Research Software Engineering (RSE)
Designing, implementing and delivering training
Sensitive Data
Cloud and HPC
Humanities and Social sciences
Sector-wide Initiatives
Collaboration, Inclusion and co-creation of knowledge
Specialist Skills and Training
Persistent Identifiers in eResearch
Virtual Research Environments inc. Virtual Labs
Transdisciplinary Research
Government and PFRAs
eResearch Workforce
Indigenous Data
Connected Researcher
Health and Medical inc. COVID
Cross sector initiatives
Data Citation, identity and credit
Software Development
Space agencies, (looking up and looking down) astronomy
Apologies: Jingbo Wang Ann Backhaus Paula Martinez
Is everyone ok if I record this meeting? So that: Those who can’t attend get to hear the discussions I can document comprehensive notes and not miss any of your great ideas/suggestions The recording will not be distributed wider than Steering Committee members.
Draft agenda: Introductions We have just been discussing additional participation in the eResearch Conference Program Committee from Publicly Funded Research Agencies/Organisations (PFRA/PFRO) and others within associated sectors - if you may be interested in contributing to the eRes PC please email Loretta@aero.edu.au
Schedule for committee meetings - not discussed until the end of meeting - KU to follow up with a Doodle poll for the next meeting Discuss joining up with eResearch Australasia and the options open to us - Phil Gurney(AeRO) will be attending our meeting to answer any of our questions
Option 1: Single day, e.g. Wednesday (day before eRes Conference) Option 2: Concurrent stream (could this dilute our audience?) Option 3: Workshop day either side of eRes Aust Conference KU: provocation I would prefer all 3 options! But: what are peoples’ thoughts?
PG: Hybrid conference node meetings for up to 30 people (local hubs) breakfast meetings or networking sessions before and after the conference with the option for people at the nodes to stay together for the conference portion of the day one day event say in Melbourne, Perth, Brisbane, or multiple locations - expecting one in Auckland as well Alongside the node meetings, the conference would run between 10am and 3pm Cut down the zoom hours and zoom fatigue Breaks for lunch Phil would prefer the Skills Summit to be either a single day in the middle of the Summit or a stream (one or the other, not both) with a workshop either before or after the conference. Phil assumed that the Skills Summit would be mostly invited talks - however the reality is that the Skills Summit is more focused on working meetings than talks
MC: Is there a reason for parallel streams? Usually this means you have to miss something interesting. Last year I felt we missed content with parallel streams at eResAU when we didn’t need to do that since it’s online.
KU: Question - does this group and more widely skills practitioners attend eRes AU and not just related to skills training topics, but more broadly - response from this group was in the affirmative. Anticipating most people already attending eResAU here - nods seem to confirm that people would prefer a single, separate day for the active participation aspects of the Skills Summit. Phil suggested that we could still have skills papers, lightning talks, BoFs etc included in the main conference as a Skills Stream. Also 4 working groups from the Summit 2020. Could we get people from these WG together for a day f2f prior to the conference?
ML: Clarify - 1 day of nothing but the skills day?
PG: May have one other stream, just not lots of multiple streams on that day.
SK: Question about cost? Skills Summit last year was free for anyone to attend. Not having to pay will attract cohorts who struggle to justify attendance at eRes AU. Adding it to the conference, and being out of the conference paywall would be attractive.
PG: ARDC could sponsor up to 140 people to attend the skills summit. Intent is to cover people so they could attend the conference. But can look at other numbers too. Still an open discussion on how this might work. Not sure how this will be worked through on the registration portal at this point.
SK: Loads of people don’t have a budget from which to even attend online events let alone in person events. These are often the people we need to be giving a voice to.
PG: Bigger question is then how do we limit that - do we then need to invite people rather than an open registration type scenario - need to continue this discussion
MQ: Some people may only wish to go to the Skills Summit and others may wish to go to both SS and eResAu - could there be a price differentiation for this?
PG: Would be managed through the registration portal, but just how is the question at the moment.
MC: - from chat - One possible downside of a WG F2F is that we then might not be able to attend our ‘local’ eResAu hub event, which is not ideal for those of us with a city/state user base.
KU confirmed that the WG f2f would be held week or two weeks before eRes AU to allow for WG wrap up (where appropriate) and prep for report back to Skills Summit.
GM: Clarifying the ARDC sponsorship of 140 people - does that mean those people are covered for the rest of the conference?
PG: Budgeted for 140 people to attend that wouldn’t otherwise be attending eRes AU, i.e. would in normal circumstances only attend the free Skills Summit event - we shouldn’t get hung up on the 140 number - flexible at the moment
GM: Also asked if having the Skills summit on only one day would mean trying to fit talks, bofs, etc into one day. PG responded that there would still be a skills stream throughout the normal conference allowing for skills/training related papers. Feedback on conference platform onAir: LS: interested in knowing whether there is scope for other platforms. PG: onAjr has been improved since last eRes AU - specific issues please pass these through - to improve these issues. MQ: I attended Science meets Parliament recently, ran using OnAir, and there were TONS of technical issues on the main platform. The connecting hub was directly useless... LS: people / network hub at eResAU and eResNZ dismal both times. ML: There was a marked difference between OnAir's capabilities between eResearch AU last year and eResearch NZ this year.
ML: Are node events to be on the same day? Or different nodes running on different days? PG: Suspects that different nodes will run on different days. Depending on who is sponsoring them will impact what they want to do - NZ - bowling alley idea.
BC: Question around themes - connecting Skills Summit with eResAU themes so that they don’t jar - Community resonates as a theme - cross pollination of ideas within and across communities. Good for the Skills Summit to have a theme - particularly for submission process - alleviate confusion for people wanting to submit to Skills Summit based themes and eRes AU themes Conference design have submission process functionality - we should be able to manage both (Skills Summit and eRes AU submissions) through the CD platform - filtered at the back end - go to eRes AU committee or Skills Summit Committee
PG: Submission deadlines - keep these in sync between both events - 11th June close off for papers submission. Early bird is planned to close early September at this point. Need to let Phil know if there are any significant issues with these.
ML: Timelines and travel arrangements - if people are travelling to the eRes AU conference need to have timeframes that allow for travel.
GM: To make sure that skills BoFs in eRes AU don’t overlap with working meetings in Skills Summit. PG will share the eRes themes with the group. FG: I prefer Option 1 or 3. Option 2 results in people missing out unnecessarily. Concern that onAir as the platform would impede on the success of the Skills Summit Innovative things introduced at SS2020 now being used by others Interactivity key to the SS success - need to maintain, build on this
KU: commented that Zoom was the platform used, could we use our own platform - PG: Wouldn’t rule this out, but would like to make sure that onAir can support these kinds of things. Depends on the number of people attending - if using Zoom would need to provide our own tech support people as Conference Design is only providing support for onAir. MQ: Find out if onAir can support interactive sessions where anyone can talk. Questions for Conference design about what can be supported - send through to Phil - KU to collate questions into one email. ML: onAir BoF sessions at eRes NZ embedded zoom in the window - if there was a problem you could click on a link that gave you the normal zoom client - some confusion, but it was possible to fall back to Zoom at eRes NZ. MQ: Still need to check that
ML: deadline for themes - PG to get back to us on that.
Formulating a compelling program Ideas brainstorm - format, structure, duration, who will be responsible for what, etc. Suggestions for keynote speaker(s) Links to international activities Impact of Skills Summit 2020 - report back from Working Groups
Presentations, lightning talks, community working meetings, BoFs
What do we want to hear about from our communities? What might they want to hear about from us? What can we get our communities engaged in? Submission process for abstracts - keen to leverage eResAU submissions platform, would need to know submission deadlines eg 11 June CFP initial close. 30 July for results advised. Early bird close 10 Sept Information management - one place for all things to do with the Summit Google folder - Steering Committee meetings Google doc - Skills Summit 2021 Steering Committee meetings Google doc - Skills Summit 2021 Event Planning
Other items to discuss? Please add to this list. How can we engage community members who are not able to attend eResearch Australasia? eRAU is a hybrid event - online attendance is possible ARDC can cover the cost of X attendees (X ~= 140 at time of writing) Key actions: Kathryn to collate comments on conference platforms and send to Phil, so if you have thoughts send through to Kathryn. When is the deadline for choosing a theme for the skills summit?
Proposed 2021 streams: Future-Focussed - eResearch Strategy People and Communities Skills and Training Data Infrastructure, platforms and capabilities (potentially 2 streams) Specialist eResearch Sustainability Specialist Communities Skills Providers Data Management and Movement eResearch Infrastructure and Projects Earth, Marine and Environmental Sciences Global Approach Research Software Engineering (RSE) Designing, implementing and delivering training Sensitive Data Cloud and HPC Humanities and Social sciences Sector-wide Initiatives Collaboration, Inclusion and co-creation of knowledge Specialist Skills and Training Persistent Identifiers in eResearch Virtual Research Environments inc. Virtual Labs Transdisciplinary Research Government and PFRAs eResearch Workforce Indigenous Data Connected Researcher Health and Medical inc. COVID Cross sector initiatives Data Citation, identity and credit Software Development Space agencies, (looking up and looking down) astronomy