[In-Person Event] FluentCon North America hosted by CNCF

[Wendi-West]

In-Person Event Submission

Requirements

• Event Name: FluentCon North America hosted by CNCF
• Link to the Event Website: https://events.linuxfoundation.org/fluentcon-north-america/
• Provide verification that you are an event organizer: I am on the CNCF events team and responsible for the D+I scholarships, activities, and applications such as this. The event lead is Lindsay Gendreau

Speaker Demographics

• [x] This event commits to Speaker Diversity and Inclusion.
  • Q Detail the process for measuring Speaker Demographics.
  • A Voluntary speaker demographic information is collected during the CFP process and upon registration. Data collected is used only in aggregate form for reporting attendance totals. Voluntary information requested includes: Gender identity and Identification with an underrepresented group in technology (race, ethnicity, disability, LGBTQIA+, etc.) All submissions with 3–5 speakers are required to have at least one speaker that does not identify as a man and the speakers must not all be from the same company.
  • Q Provide an example of the Speaker Feedback page if available.
  • A https://events.linuxfoundation.org/fluentcon-north-america/register/

Attendee Demographics

• [x] This event commits to Attendee Diversity and Inclusion.
  • Q Detail the process for measuring Attendee Demographics.
  • A Voluntary attendee demographic information is collected upon registration. Data collected is used only in aggregate form for reporting attendance totals. Voluntary information requested includes: Gender Identity; Age; Identification with an underrepresented group in technology (race, ethnicity, disability, LGBTQIA+, etc.); and Details regarding a disability that we should be mindful of as we try to accommodate everyone for this event.
  • Q Provide an example of the Attendee Feedback page if available.
  • A https://events.linuxfoundation.org/fluentcon-north-america/register/

Code of Conduct at Event

• [x] This event commits to the Code of Conduct at Event.
  • Q Is the code of conduct posted?
  • A Yes the Code of Conduct will be posted on-site, on the virtual event platform, as well the event website.
  • Q Provide a link for the Event Code of Conduct.
  • A https://events.linuxfoundation.org/fluentcon-north-america/attend/code-of-conduct/

Diversity Access Tickets

• [x] This event commits to the Diversity Access Tickets.
  • Q How many different types of diversity access tickets are available for the event?
  • A The scholarship program exists to support individuals who may not otherwise have the opportunity to attend in two categories: Diversity (in-person and virtual), Need-based (in-person and virtual).
  • Q What are the criteria for qualifying for a diversity access ticket?
  • A The diversity scholarship program provides support to those from traditionally underrepresented and/or marginalized groups in the technology and/or open source communities (including, but not limited to: persons identifying as LGBTQIA+, women, persons of color, and/or persons with disabilities) who may not otherwise have the opportunity to attend. The need-based scholarship provides support for active community members who are not being assisted or sponsored by a company or organization, and are unable to attend for financial reasons.
  • Q Provide a link to the page containing information about Diversity Access Tickets.
  • A https://events.linuxfoundation.org/fluentcon-north-america/attend/scholarships/

Family Friendliness

• [x] This event commits to Family Friendliness.
  • Q Does the Event provide childcare facilities for its attendees and speakers?
  • A Due to local COVID-19 restrictions, we unfortunately cannot offer child care services at this event We can, however, provide a list of local childcare providers.
  • Q What are the other ways that a family-friendly environment is being created in the Event?
  • A We will be providing a private nursing room to aid in the comfort and accessibility for our nursing attendees. The room will be available all days of the event and will be located onsite.
  • Q Provide relevant links related to family friendliness at the Event.
  • A https://events.linuxfoundation.org/fluentcon-north-america/attend/diversity-inclusion/

[badging-bot[bot]]

Thanks for applying to CHAOSS Badging.

Make sure that you have:

• Read through Event submission requirements and guidelines.
• Understood your role as a CHAOSS Badging applicant.

[badging-bot[bot]]

Checklist for @bistaastha

Thank you for becoming a part of this Event Badging review.

Make sure you have looked into the following documents:

• Reviewer guide
• Reviewer role
• Submission guidelines(In order to get familiar with applicant actions)

In order to avoid receiving excessive notifications from this repository, set your subscription status to Not Watching.

---

Event Review Checklist

> Initial checks

• [x] Event is about Open Source technolgies and systems.
• [x] Event information is publicly available on a website.
• [x] The Event Code of Conduct is publicly available.
• [x] The applicant is the organizer of the event.

💡 Make sure all the initial checks are marked before proceeding with Metric based checks

> Metric based checks

>> Speaker Demographics and Inclusivity

• [x] Measuring Demographics - The Event has a process for measuring speaker demographics.
• [x] Speaker Inclusivity - The Event requests feedback from speakers regarding Diversity & Inclusion.
  • Ask applicant about the process if information is not openly available.

>> Attendee Demographics and inclusivity

• [x] Measuring Demographics - The Event has a process for measuring Attendee demographics.
• [x] Attendee Inclusivity - The Event requests feedback from attendees regarding Diversity & Inclusion.
  • Ask applicant about the process if information is not openly available.

>> Code of Conduct at Event

• [x] Findability - It is possible to find the Code of Conduct on the Event website.
• [x] Clarity - Event Code of Conduct provides a definition of expected behaviour.
• [x] Reporting venue - The event has a venue for reporting violations of the CoC at the event website.
• [x] Support at Event - The Event Code of Conduct provided information about possible methods to provide support to victims of inappropriate behavior.
• [x] Enforcement - The participants in the Event are required to accept the Code of Conduct.

>> Diversity Access tickets

• [x] Availability - The event provides one or more Diversity Access Tickets.
• [x] Ticket allocation - The Event has a process for allocating diversity access tickets.
• [x] Findability - The information about Diversity Access Tickets is public.

>> Family Friendliness

• [x] Availability - The Event provides one or more services/facilities for families.
• [ ] Findability - The information about the family friendly services provided at the Event is easy to find on the website.

[Gemarodri]

Checklist for @Gemarodri

Thank you for becoming a part of this Event Badging review.

Make sure you have looked into the following documents:

• Reviewer guide
• Reviewer role
• Submission guidelines(In order to get familiar with applicant actions)

In order to avoid receiving excessive notifications from this repository, set your subscription status to Not Watching.

---

Event Review Checklist

> Initial checks

• [x] Event is about Open Source technolgies and systems.
• [x] Event information is publicly available on a website.
• [x] The Event Code of Conduct is publicly available.
• [x] The applicant is the organizer of the event.

💡 Make sure all the initial checks are marked before proceeding with Metric based checks

> Metric based checks

>> Speaker Demographics and Inclusivity

• [x] Measuring Demographics - The Event has a process for measuring speaker demographics.
• [x] Speaker Inclusivity - The Event requests feedback from speakers regarding Diversity & Inclusion.
  • Ask applicant about the process if information is not openly available.

>> Attendee Demographics and inclusivity

• [x] Measuring Demographics - The Event has a process for measuring Attendee demographics.
• [x] Attendee Inclusivity - The Event requests feedback from attendees regarding Diversity & Inclusion.
  • Ask applicant about the process if information is not openly available.

>> Code of Conduct at Event

• [x] Findability - It is possible to find the Code of Conduct on the Event website.
• [x] Clarity - Event Code of Conduct provides a definition of expected behaviour.
• [ ] Reporting venue - The event has a venue for reporting violations of the CoC at the event website.
• [x] Support at Event - The Event Code of Conduct provided information about possible methods to provide support to victims of inappropriate behavior.
• [x] Enforcement - The participants in the Event are required to accept the Code of Conduct.

>> Diversity Access tickets

• [x] Availability - The event provides one or more Diversity Access Tickets.
• [x] Ticket allocation - The Event has a process for allocating diversity access tickets.
• [x] Findability - The information about Diversity Access Tickets is public.

>> Family Friendliness

• [x] Availability - The Event provides one or more services/facilities for families.
• [x] Findability - The information about the family friendly services provided at the Event is easy to find on the website.

[Gemarodri]

Hi @Wendi-West.

I'm glad to review a new event submission from you! :)

While reviewing your application I found the following questions:

• How are you going to collect Speaker feedback? In the submission you added a link to the registration (https://events.linuxfoundation.org/fluentcon-north-america/register/). However, I cannot find any way to collect the feedback from speakers in that page. I only see that speakers can contact CNCFColocatedEvents for info regarding to registration.

• How are you going to collect attendees feedback? Same as before.

• What is the process for allocating diversity access tickets? It is not clear to know how these diversity access tickets will be allocated. In the web page it is mentioned that “Scholarships are awarded based on a combination of need and impact.” But, it is not clear how the impact would be measured or what impact means here.

[Wendi-West]

Hi @Gemarodri https://github.com/Gemarodri

The link provided is for the registration. I shared that to show where the attendees and speakers add / provide the demographic information as part of the registration process (you'd have to log in to register in order to access the questions / form as part of the registration). Post event, we produce a transparency report. Here is an example from EU 2021 https://www.cncf.io/wp-content/uploads/2021/06/FluentCon-2021_report_Final.pdf

Additionally, we have a Diversity + Inclusion Slack channel during the main KubeCon+CloudNativeCon event for anyone to provide feedback. And provide this statement and email address: "If you have ideas on how we can create a more inclusive event, please do not hesitate to let us know. Contact Angela Brown, SVP & General Manager of Events, at @.***" on our Diversity + Inclusion https://events.linuxfoundation.org/fluentcon-north-america/attend/diversity-inclusion/#contact-us page.

Speakers can always reach out to the content team with questions and feedback (and do.) When seeing this question on the application I asked the content team if we had specific feedback forms and they thought it was a good idea to investigate for future events.

As for the allotment of the diversity tickets, the selection is made by an assembled group of reviewers who assess each application. There is a budget set for travel funding for in-person attendance and the review committee selects the number of applicants who best meet the eligibility and those folx are awarded scholarships (complimentary registration plus travel funding up to $1500). For the hybrid / virtual component, all eligible applicants who complete the application are granted complimentary virtual registration.

I hope that this answered your questions, but please let me know if I can be of any more help or provide more information.

Thanks! Wendi

On Wed, Sep 22, 2021 at 12:46 PM Gema @.***> wrote:

Hi @Wendi-West https://github.com/Wendi-West.

I'm glad to review a new event submission from you! :)

While reviewing your application I found the following questions:

-

How are you going to collect Speaker feedback? In the submission you added a link to the registration ( https://events.linuxfoundation.org/fluentcon-north-america/register/). However, I cannot find any way to collect the feedback from speakers in that page. I only see that speakers can contact CNCFColocatedEvents for info regarding to registration.

How are you going to collect attendees feedback? Same as before.

What is the process for allocating diversity access tickets? It is not clear to know how these diversity access tickets will be allocated. In the web page it is mentioned that “Scholarships are awarded based on a combination of need and impact.” But, it is not clear how the impact would be measured or what impact means here.

— You are receiving this because you were mentioned. Reply to this email directly, view it on GitHub https://github.com/badging/event-diversity-and-inclusion/issues/105#issuecomment-925274557, or unsubscribe https://github.com/notifications/unsubscribe-auth/ANAIC5HCXZSUS6Z5T5FP3FLUDIXBDANCNFSM5EPQ32PA . Triage notifications on the go with GitHub Mobile for iOS https://apps.apple.com/app/apple-store/id1477376905?ct=notification-email&mt=8&pt=524675 or Android https://play.google.com/store/apps/details?id=com.github.android&referrer=utm_campaign%3Dnotification-email%26utm_medium%3Demail%26utm_source%3Dgithub.

-- Wendi West Contracted Meeting Planner on behalf of The Linux Foundation

[Gemarodri]

Thank you @Wendi-West!

It absolutely helped.

[Gemarodri]

I have updated my review to reflect the explanations by Wendi, and I'm done with my review!

[Nebrethar]

Thanks @Gemarodri. Pinging @bistaastha for review 😁

[bistaastha]

@Nebrethar I am done with the review :)

[Nebrethar]

Thank you @bistaastha and @Gemarodri 😁

I am going to generate a preliminary badge @Wendi-West, please let me know whether you accept it on behalf of your event.

[Nebrethar]

/result

[badging-bot[bot]]

Review percentage: 92

Number of reviewers: 2

[Wendi-West]

Thank you! Yes, we accept the badge!!!!

On Sat, Sep 25, 2021 at 7:55 AM badging-bot[bot] @.***> wrote:

[image: Assigned badge: gold] https://camo.githubusercontent.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 Review percentage: 92

Number of reviewers: 1

— You are receiving this because you were mentioned. Reply to this email directly, view it on GitHub https://github.com/badging/event-diversity-and-inclusion/issues/105#issuecomment-927132594, or unsubscribe https://github.com/notifications/unsubscribe-auth/ANAIC5EUVNGUNTFRMWMPP43UDXPGPANCNFSM5EPQ32PA . Triage notifications on the go with GitHub Mobile for iOS https://apps.apple.com/app/apple-store/id1477376905?ct=notification-email&mt=8&pt=524675 or Android https://play.google.com/store/apps/details?id=com.github.android&referrer=utm_campaign%3Dnotification-email%26utm_medium%3Demail%26utm_source%3Dgithub.

-- Wendi West Contracted Meeting Planner on behalf of The Linux Foundation

[Nebrethar]

Awesome! You will see your event on the repository's main page shortly. Thank you!

[Nebrethar]

/end

[badging-bot[bot]]

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