[Virtual Event] KubeCon+CloudNativeCon+OpenSourceSummit China Virtual 2021

[Wendi-West]

Virtual Event Submission

Requirements

• Event Name: KubeCon+CloudNativeCon+OpenSourceSummit China Virtual 2021
• Link to the Event Website: https://www.lfasiallc.com/kubecon-cloudnativecon-open-source-summit-china/
• Provide verification that you are an event organizer: Yes

Event Demographics

• [x] This event commits to Event Diversity and Inclusion.
  • Q Detail the process for measuring Event Demographics.
  • A Demographic information is collected solely for the purpose of compiling, analyzing and disclosing aggregate statistics regarding diversity of attendance at our events, to help track progress towards meeting our commitment to diversity initiatives. Consent to provide demographic information for the purpose listed above is optional and purely voluntary, and is provided during registration by selecting an option from the drop-down for the corresponding category. Demographic information is considered confidential and private. Voluntary information requested includes: Do you identify as a person of color? (Prefer not to Answer, Yes, No) Sub question when Yes is selected to question above: With which racial/ethnic background(s) do you identify? (check all that apply: Prefer not to answer, Asian, Black, Latinx, Indigenous Peoples, Pacific Islander, Self Identity (fill in) ) What gender do you identify with? (Prefer not to answer, Woman, Man, Other Gender Identity) How old are you? (Prefer not to answer, 0-19, 20-39, 40-60, 61+)
  • Q Provide an example of an opt-out option on the Event registration page if available.
  • A We provide an event survey within the virtual event platform, as well as share links to the survey near the end of the event in Slack and via email. Attendees can also share feedback in our #1-kubecon-suggestionbox Slack channel. Here is the survey for KubeCon+CloudNativeCon North America 2021 https://www.surveymonkey.com/r/kccncna2021 Additionally, on the D+I page of the event website, we have the following information: If you have ideas on how we can create a more inclusive event, please do not hesitate to let us know. Contact Angela Brown, SVP & General Manager of Events, at angela@linuxfoundation.org.
  • Q Provide an example of a demographics text input box on the Event registration page if available.
  • A Each demographic question has the first option as Prefer not to answer. At the beginning of the demographic section we explain that it is all voluntary and the added language: "Should you choose to provide any demographic information, you may request removal of that information at any time by writing to privacy@linuxfoundation.org." Example of question with opt-out: What gender do you identify with? (Prefer not to answer, Woman, Man, Other Gender Identity)

Inclusive Experience at Event

• [x] This event commits to the Code of Conduct at Event.
  • Q Provide an example of the Event Feedback page if available.
  • A We provide an event survey within the virtual event platform, as well as share links to the survey near the end of the event in Slack and via email. Attendees can also share feedback in our #1-kubecon-suggestionbox Slack channel. Here is the survey for KubeCon+CloudNativeCon North America 2021 https://www.surveymonkey.com/r/kccncna2021 Additionally, on the D+I page of the event website, we have the following information: If you have ideas on how we can create a more inclusive event, please do not hesitate to let us know. Contact Angela Brown, SVP & General Manager of Events, at angela@linuxfoundation.org.
  • Q Is the event team using feedback from previous event's attendees, speakers, and volunteers to improve DEI at this event?
  • A Yes. We added captioning to keynotes and breakout sessions. This was implemented after feedback we received.
  • Q Does the event team plan to use feedback from this event's attendees, speakers, and volunteers to improve DEI at future events?
  • A Yes. This will be our first virtual event for China, so we are very curious to hear from our attendees and speakers of this specific event. We will have feedback options within the platform, via slack and in our post event survey. We will monitor the registration responses regarding disabilities and how we can serve each attendee better and make overall improvements.
  • Q Will the event platform be accessible to attendees and speakers after the event?
  • A Yes, the event platform MeetingPlay will be available 24/7 for all registered attendees and speakers for approximately 4-6 weeks after the event.

Time Inclusion for Virtual Events

• [x] This event commits to Time Inclusion for Virtual Events.
  • Q Are speakers able to pre-record their presentations, as opposed to presenting them live?
  • A Yes, speakers are encouraged to pre-record their presentations. Additionally, all sessions (live or pre-recorded) are available "on demand" in the event platform after their scheduled date and time.
  • Q Can attendees change video quality on the Event platform while viewing a presentation?
  • A Slide/demo resolution on pre-recorded sessions is determined by factors on the speaker's end (e.g. screensharing, resolution when they were recording, etc.). Unfortunately, this is not something we can fix on the front end. Fortunately, slides will be available on Sched post-event. Additionally, session recordings will be available on YouTube and QQ after the event platform closes.

Code of Conduct at Event

• [x] This event commits to the Code of Conduct at Event.

  • Q Is the code of conduct posted at Event venue?
  • A Yes - the Code of Conduct is posted on the virtual event platform, as well as on our event website.
  • Q Provide a link for the Event Code of Conduct.
  • A https://www.lfasiallc.com/kubecon-cloudnativecon-open-source-summit-china/attend/code-of-conduct/

  Diversity Access Tickets

• [x] This event commits to the Diversity Access Tickets.

  • Q How many different types of diversity access tickets are available for the event?
  • A The scholarship program exists to support individuals who may not otherwise have the opportunity to attend in three categories: Diversity, Need-based, Student. Additionally, the event has a complimentary event pass type for the Keynotes + Solutions Showcase only, should anyone want an introduction to the event and not want to apply for a scholarship or participate in the full event experience.
  • Q What are the criteria for qualifying for a diversity access ticket?
  • A The diversity scholarship program provides support to those from traditionally underrepresented and/or marginalized groups in the technology and/or open source communities (including, but not limited to: persons identifying as LGBTQIA+, women, persons of color, and/or persons with disabilities) who may not otherwise have the opportunity to attend. The need-based scholarship provides support for active community members who are not being assisted or sponsored by a company or organization, and are unable to attend for financial reasons. The student scholarship is for students currently enrolled in high school, college / university, or a full / part-time coding course or bootcamp.
  • Q Provide a link to the page containing information about Diversity Access Tickets.
  • A https://www.lfasiallc.com/kubecon-cloudnativecon-open-source-summit-china/attend/scholarships/

[badging-bot[bot]]

Thanks for applying to CHAOSS Badging.

Make sure that you have:

• Read through Event submission requirements and guidelines.
• Understood your role as a CHAOSS Badging applicant.

[Nebrethar]

Hi @Wendi-West 😄 Thank you for your application.

I just fixed a formatting error that seems to have appeared on the application post. We will get this bug fixed ASAP!

[badging-bot[bot]]

Checklist for @spotz

Thank you for becoming a part of this Event Badging review.

Make sure you have looked into the following documents:

• Reviewer guide
• Reviewer role
• Submission guidelines(In order to get familiar with applicant actions)

In order to avoid receiving excessive notifications from this repository, set your subscription status to Not Watching.

---

Event Review Checklist

Initial checks

• [x] Event is about Open Source technologies and systems.
• [x] Event information is publicly available on a website.x
• [x] The Event Code of Conduct is publicly available.
• [x] The applicant is the organizer of the event.

💡 Make sure all the initial checks are marked before proceeding with Metric based checks

Metric based checks

Event Demographics

• [x] Measuring Demographics - The Event has a process for measuring demographics.
• [x] Opt-Out - The Event provides an opportunity to opt-out of providing demographic data
• [ ] Text Input - The Event provides a text box to input certain data such as Gender, Race, or Ethnicity

Inclusive Experience at Event

• [x] Speaker Inclusivity - The Event requests feedback from speakers regarding Diversity & Inclusion.
• [x] Attendee Inclusivity - The Event requests feedback from attendees regarding Diversity & Inclusion.
• [x] Retention - The Event incorporates feedback from past events, or has a strategy to incorporate feedback into future iterations of the event.
• [x] Accessibility Requests - Attendees are able to inquire if accomodations are available and make suggestions for future accomodations at events.
• [x] Session Accessibility - Event attendees are able to access the event platform after the event

Time Inclusion for Virtual Events

• [x] Pre-Recording - Speakers have the ability to pre-record presentations.
• [x] Network Bandwidth Options - Attendees are provided with more than one option for video playback quality.

Code of Conduct at Event

• [x] Findability - It is possible to find the Code of Conduct on the Event website.
• [x] Clarity - Event Code of Conduct provides a definition of expected behaviour.
• [x] Reporting venue - The event has a venue for reporting violations of the CoC at the event website.
• [x] Support at Event - The Event Code of Conduct provided information about possible methods to provide support to victims of inappropriate behavior.
• [x] Enforcement - The participants in the Event are required to accept the Code of Conduct.

Diversity Access tickets

• [x] Availability - The event provides one or more Diversity Access Tickets.
• [x] Ticket allocation - The Event has a process for allocating diversity access tickets.
• [x] Findability - The information about Diversity Access Tickets is public.

[badging-bot[bot]]

Checklist for @KafayahL

Thank you for becoming a part of this Event Badging review.

Make sure you have looked into the following documents:

• Reviewer guide
• Reviewer role
• Submission guidelines(In order to get familiar with applicant actions)

In order to avoid receiving excessive notifications from this repository, set your subscription status to Not Watching.

---

Event Review Checklist

Initial checks

• [x] Event is about Open Source technologies and systems.
• [x] Event information is publicly available on a website.x
• [x] The Event Code of Conduct is publicly available.
• [x] The applicant is the organizer of the event.

💡 Make sure all the initial checks are marked before proceeding with Metric based checks

Metric based checks

Event Demographics

• [x] Measuring Demographics - The Event has a process for measuring demographics.
• [x] Opt-Out - The Event provides an opportunity to opt-out of providing demographic data
• [x] Text Input - The Event provides a text box to input certain data such as Gender, Race, or Ethnicity

Inclusive Experience at Event

• [x] Speaker Inclusivity - The Event requests feedback from speakers regarding Diversity & Inclusion.
• [x] Attendee Inclusivity - The Event requests feedback from attendees regarding Diversity & Inclusion.
• [x] Retention - The Event incorporates feedback from past events, or has a strategy to incorporate feedback into future iterations of the event.
• [x] Accessibility Requests - Attendees are able to inquire if accomodations are available and make suggestions for future accomodations at events.
• [x] Session Accessibility - Event attendees are able to access the event platform after the event

Time Inclusion for Virtual Events

• [x] Pre-Recording - Speakers have the ability to pre-record presentations.
• [x] Network Bandwidth Options - Attendees are provided with more than one option for video playback quality.

Code of Conduct at Event

• [x] Findability - It is possible to find the Code of Conduct on the Event website.
• [x] Clarity - Event Code of Conduct provides a definition of expected behaviour.
• [x] Reporting venue - The event has a venue for reporting violations of the CoC at the event website.
• [x] Support at Event - The Event Code of Conduct provided information about possible methods to provide support to victims of inappropriate behavior.
• [x] Enforcement - The participants in the Event are required to accept the Code of Conduct.

Diversity Access tickets

• [x] Availability - The event provides one or more Diversity Access Tickets.
• [x] Ticket allocation - The Event has a process for allocating diversity access tickets.
• [x] Findability - The information about Diversity Access Tickets is public.

[Wendi-West]

Hi Matt,

Ok, let me know if you need me to re submit. I copied all of my answers into a word doc so I should be able to easily fill out the application again if need be.

Let me know, Wendi

On Sat, Nov 20, 2021 at 12:02 PM Matt Cantu Snell @.***> wrote:

Hi @Wendi-West https://github.com/Wendi-West 😄 Thank you for your application.

I just fixed a formatting error that seems to have appeared on the application post. We will get this bug fixed ASAP!

— You are receiving this because you were mentioned.

Reply to this email directly, view it on GitHub https://github.com/badging/event-diversity-and-inclusion/issues/128#issuecomment-974704075, or unsubscribe https://github.com/notifications/unsubscribe-auth/ANAIC5HQAKSWXICNJK3A25DUM75FVANCNFSM5IKN6QRA . Triage notifications on the go with GitHub Mobile for iOS https://apps.apple.com/app/apple-store/id1477376905?ct=notification-email&mt=8&pt=524675 or Android https://play.google.com/store/apps/details?id=com.github.android&referrer=utm_campaign%3Dnotification-email%26utm_medium%3Demail%26utm_source%3Dgithub.

-- Wendi West Contracted Meeting Planner on behalf of The Linux Foundation

[Nebrethar]

Ok, let me know if you need me to re submit. I copied all of my answers into a word doc so I should be able to easily fill out the application again if need be.

You’re good! It was just a formatting bug and the contact of your application is completely intact.

[spotz]

@Wendi-West - I have questions regarding 2 of the new metrics and I didn't see the needed information on the site though it's possibly available. deeper in the Registration process. Is there a way to request accessibility accommodations? And what is the accessibility of the sessions after the event?

[Wendi-West]

Hi @spotz. In the registration process we do have a question that asks: "Do you have a disability that we should be mindful of as we try to accommodate everyone for this event?" and then if they answer yes, a sub question of: "Please provide additional details here: (and it's a text box for them to fill in)" All sessions are captioned and can be translated into 17 different languages. All registered attendees will have access to the virtual event platform 24/7 for up to 45 days after the end of the event. All sessions will be made available "on demand" after their scheduled session date and time, so registered attendees can view at their own pace at any time. Keynotes and breakout sessions will also be made available on QQ and YouTube once the event platform closes. Let me know if that helps to answer your questions, or feel free to ask anything additional or more specific and I can try to provide you with the information needed.

[spotz]

@Wendi-West That answers that, I did leave off one question, are there bandwidth options for folk ls in lower bandwidth areas?

[Wendi-West]

@spotz attendees can select their preferred resolution to watch the video within MeetingPlay (as an example if they cannot support HD, they could watch it in a lower quality like 480.)

[spotz]

@Nebrethar - All concerns addressed, I'm good to go. Thanks @Wendi-West

[KafayahL]

@Nebrethar all done with the review, Thanks!

[Nebrethar]

Thank you @KafayahL and @spotz for your thoughtful reviews. 😁

Nice work @Wendi-West! I am going to generate a badge and I’ll need you to let me know whether you accept it.

[Nebrethar]

/result

[badging-bot[bot]]

Review percentage: 97

Number of reviewers: 2

[Wendi-West]

Thank you! Yes, we accept!

On Tue, Nov 30, 2021 at 6:34 AM Matt Cantu Snell @.***> wrote:

Thank you @KafayahL https://github.com/KafayahL and @spotz https://github.com/spotz for your thoughtful reviews. 😁

Nice work @Wendi-West https://github.com/Wendi-West! I am going to generate a badge and I’ll need you to let me know whether you accept it.

— You are receiving this because you were mentioned. Reply to this email directly, view it on GitHub https://github.com/badging/event-diversity-and-inclusion/issues/128#issuecomment-982694040, or unsubscribe https://github.com/notifications/unsubscribe-auth/ANAIC5FAPAS6YNNH64PM2CLUOTOIHANCNFSM5IKN6QRA . Triage notifications on the go with GitHub Mobile for iOS https://apps.apple.com/app/apple-store/id1477376905?ct=notification-email&mt=8&pt=524675 or Android https://play.google.com/store/apps/details?id=com.github.android&referrer=utm_campaign%3Dnotification-email%26utm_medium%3Demail%26utm_source%3Dgithub.

-- Wendi West Contracted Meeting Planner on behalf of The Linux Foundation

[Nebrethar]

Awesome! I have added your event to the list. Feel free to use the badge on your event website!

And congratulations on earning the first v3 badge!

[Nebrethar]

/end

[badging-bot[bot]]

Markdown Badge Link:

![Assigned badge: gold](https://img.shields.io/badge/D%26I-Gold-yellow?style=flat-square&labelColor=583586&&link=https://github.com/badging/event-diversity-and-inclusion/issues/128/&logo=data:image/svg+xml;base64,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)

HTML Badge Link:

<img src='https://img.shields.io/badge/D%26I-Gold-yellow?style=flat-square&labelColor=583586&&link=https://github.com/badging/event-diversity-and-inclusion/issues/128/&logo=data:image/svg+xml;base64,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' alt='D&I Badging badge state: gold'/>

[Wendi-West]

Ohhhhh the first v3 badge?! How exciting!!! THANKS!!!!

On Tue, Nov 30, 2021 at 9:15 AM Matt Cantu Snell @.***> wrote:

Awesome! I have added your event to the list. Feel free to use the badge on your event website!

And congratulations on earning the first v3 badge!

— You are receiving this because you were mentioned. Reply to this email directly, view it on GitHub https://github.com/badging/event-diversity-and-inclusion/issues/128#issuecomment-982845263, or unsubscribe https://github.com/notifications/unsubscribe-auth/ANAIC5HCFAVDHPZ5LECUO2LUOUBDJANCNFSM5IKN6QRA . Triage notifications on the go with GitHub Mobile for iOS https://apps.apple.com/app/apple-store/id1477376905?ct=notification-email&mt=8&pt=524675 or Android https://play.google.com/store/apps/details?id=com.github.android&referrer=utm_campaign%3Dnotification-email%26utm_medium%3Demail%26utm_source%3Dgithub.

-- Wendi West Contracted Meeting Planner on behalf of The Linux Foundation

[Nebrethar]

Forgot to close this one! Congrats again!